Aeries Ideas

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  1. CALPADS Data Validations

    Due to the new CALPADS Post Process Redevelopment, Data Validations are needed in Aeries before the file is submitted to CALPADS. A file can only post if it passes all input validations. If a file has 1 error, the entire file will reject. The file extract process will take care of the bulk of these file format validations, but cross-field and/or valid code combination errors may still occur. New validations need to be added to the default set for these types of errors.

    110 votes

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    7 comments  ·  CALPADS  ·  Admin →

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  2. Connect SSID Lookup API feature from CALPADS

    When CALPADS launches their SSID Lookup API feature, please create a process where districts can have the option to search for potential transfer students and locate an SSID if it already exists in CALPADS.

    78 votes

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    5 comments  ·  CALPADS  ·  Admin →

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  3. Parent Ed Level in Contacts - Allow Required for Parent/Guardian Only

    Parent Ed Level and Required fields: Please tie the 'Required' status of the con.elv field to only be required if the con.cd field matches the selected fields in District Settings: "Codes Identifying Parent/Guardian in Contacts (CON.CD)". So, if we choose to make the con.elv a required field -- it will only be required when the cd = those in district settings.

    43 votes

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    1 comment  ·  Contacts  ·  Admin →

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  4. Adjust PFT error report to remove Body Composition errors

    The Body Composition (Height/Weight/BMI) data is not being collected for the current SPRG22 administration. If the Body Composition Fields are not selected on the set up page, there should be a way to run PFT Error reports without these warnings. An option to hide these specific warnings instead of hiding ALL warnings should be added similarly to the option to Hide Race/Ethnicity Warnings.

    22 votes

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    1 comment  ·  Reports  ·  Admin →

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  5. Make a report to track Chronic Absenteeism

    We need the ability to easily pull Chronic Absenteeism information. Specifically, it would be nice to pull it by a date range; i.e. 8/19/2021 to 9/30/2021. With Chronic Absenteeism being so very important, it would be oh so dandy to have this be a report that we can have our sites run regularly.

    88 votes

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    4 comments  ·  Attendance  ·  Admin →

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  6. Records Request to populate the student's SSID

    For Records Request when they accept the transfer from the other district we would like the student's SSID to be populated, We were hoping this could assist with gathering SSID for the upcoming school year.

    21 votes

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    1 comment  ·  Admin →

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  7. Global Messages - Provide a District lock option to set specific position

    Global Messages - Provide a District lock option to set specific position of the Global Messages widget and disable the ability to drag and drop this specific widget

    18 votes

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    1 comment  ·  Other  ·  Admin →

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  8. Victims - Add a time field

    Please add a field for time on the victims page. The time slot on the discipline page is only useful if discipline was associated with the victim incident, an incident such as alleged bullying would not have a discipline incident.

    23 votes

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    0 comments  ·  Discipline  ·  Admin →

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  9. Data Confirmation and FRE responses Audit page

    Create an Audit page for Data Confirmation FRE responses that does not feed directly into the FRE table. Instead have the responses feed into a queue, similar to the military and residence survey audit pages.

    49 votes

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  10. Exclude record from SDEM flag for STF records

    It would be ideal if there was a flag for excluding certain STF records from being pulled in SDEM files. We now have virtually all staff records in Aeries for ParentSquare, which we use for COVID daily screening, and we need a better way to exclude classified staff and sub teachers who have SEIDs. We have more of these than you might think, as many people got a SEID as a sub or they failed a credentialing program and now work in classified roles, like Instructional Assistants or Clerical staff. Right now we load all staff data from Escape (HRIS),…

    35 votes

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    2 comments  ·  CALPADS  ·  Admin →

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  11. SELA Update Module/Page

    Add a Module/Page that lists all the TBD status kiddos so that we can work from one page to update the TBDs to EL, RFEP or IFEP. Have it so you update the Language Fluency with a drop down and then insert the Effective Date. The Language Fluency gets pushed to the STU.LF field and based on the Language fluency chosen, the effective date gets populated in the LAC.SD, LAC.RD1, or LAC.IFD appropriately.

    67 votes

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    2 comments  ·  Language  ·  Admin →

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  12. Using [Enter] in the comment section

    When entering in Comments section in the Other District Enrollment tab or the User account page, The enter key is not applied. Instead it just gets a long line of data entry. It would be nice to use the enter key and have the next line show up as the next line instead of a long line of data entry.

    11 votes

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    1 comment  ·  Attendance  ·  Admin →

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  13. CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    13 votes

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    0 comments  ·  CALPADS  ·  Admin →

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  14. CALPADS Report Needed - Teacher Course Qualification Listing

    In order to assist schools in properly assigning teachers to courses and section in a way that is compatible with state credentialing requirements, a new report in Aeries must be created to display Course (and maybe Section) information alongside staff information (including SEID)

    46 votes

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    1 comment  ·  CALPADS  ·  Admin →

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  15. Change CALPADS Process to generate multiple SPRG files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SPRG reconciliation process, output into several files
    Deletes
    Exits
    Updates

    9 votes

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    1 comment  ·  CALPADS  ·  Admin →

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  16. Add an option to print Legal Student Name on Scheduling Course Request Letter

    Please add the option to print student legal name when sites run the Scheduling Course Request Letter.

    15 votes

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    0 comments  ·  Scheduling  ·  Admin →

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  17. Add ability to select legal name for ParentSquare notifications

    We would like to have a check box added to select the student's legal name be used for notifications sent in ParentSquare.

    20 votes

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  18. Online Enrollment - Allow entry of mobile phone to satisfy phone entry requirement

    During the data entry for Emergency Contacts during online enrollment, a parent is presented with an error if they only enter a mobile phone number, but nothing in the "primary phone number" field. We don't want people double entering the same phone number, and in this day, most people only have a mobile phone. It would be great if an entry in either field satisfied the data entry requirement. Even better: allow users to specify which fields are required!

    21 votes

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  19. CALPADS no longer allow special characters in Contacts

    CALPADS SINF is pulling parent contact names causing an Invalid Character error.

    9 votes

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    3 comments  ·  CALPADS  ·  Admin →

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    This is a CALPADS bug on their end. They DO intend to allow these special characters again, so we will not be changing our process at this time. If the 

    SINF update is needed, the customer either needs to make it manually in OM, or remove the offending characters from Aeries, but ALSO delete the CALPADS log entries for that change (the ones that contain the offending characters) so they won't be extracted also.

  20. Add a field for Staff Legal name on STF

    We have to use our staff's legal name for any state reporting. However, our district allow our staff members to operate with a preferred name. I am asking for a space for a staff legal name so we can use the preferred name everywhere else in the system (master schedule, portals, Staff table).

    153 votes

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