3331 results found

1. Add CTE State Course Codes (7000-8999) to TCH.CB Dropdown

   Add CTE State Course Codes (7000-8999) to the TCH.CB course selection dropdown on the Teachers page.

   4 votes

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   0 comments  ·  CALPADS  ·  Delete…  ·  Admin →
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2. Analytics (LCAP Dashboard): Support new SBAC/CAST Achievement Level Descriptors for 25/26+ without altering prior-year labels

   In Aeries Analytics (LCAP Dashboard), SBAC charts currently display legacy achievement level wording (Exceeded/Met/Nearly Met/Not Met). With CDE changing the terminology for 25/26+ results to Advanced/Proficient/Developing/Minimal, Aeries should update Analytics so the displayed descriptors match the correct testing administration year.

   To avoid confusing or misrepresenting historical data, Analytics should support year-aware descriptors (e.g., legacy descriptors for prior-year administrations and new descriptors for 25/26+). This may require introducing a new or versioned Analytics metric/label layout for 25/26+ while keeping the existing one for historical reporting.

   Why this matters
   Districts want Analytics wording to mirror official SSR verbiage and avoid retroactively relabeling earlier administrations.

   In Aeries Analytics (LCAP Dashboard), SBAC charts currently display legacy achievement level wording (Exceeded/Met/Nearly Met/Not Met). With CDE changing the terminology for 25/26+ results to Advanced/Proficient/Developing/Minimal, Aeries should update Analytics so the displayed descriptors match the correct testing administration year.

   To avoid confusing or misrepresenting historical data, Analytics should support year-aware descriptors (e.g., legacy descriptors for prior-year administrations and new descriptors for 25/26+). This may require introducing a new or versioned Analytics metric/label layout for 25/26+ while keeping the existing one for historical reporting.

   Why this matters
   Districts want Analytics wording to mirror official SSR verbiage and avoid retroactively relabeling… more

   4 votes

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   0 comments  ·  Aeries Analytics  ·  Delete…  ·  Admin →
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3. Query: Support District-Level LIST Queries with Multiple Extended/Calculated Fields

   What is happening now
   When a district-level LIST query includes multiple extended/calculated fields (such as ATTPERC, DISADVANTAGED, SPECIALED, 504PLAN, TITLE1CMIGRANT, HOMELESSPRG, and FOSTER_PRG), the results window opens but never populates. The same query runs successfully at the school level and when limited to a single school.

   Why this matters
   Districts need to identify students who qualify across multiple program areas in a single district-wide pull. The current behavior requires running separate queries per school and manually consolidating results, which is not practical at scale.

   Impact if unchanged
   Districts with large student populations cannot use Query to efficiently report on combined program eligibility, limiting the usefulness of extended fields for district-level data analysis.

   Workaround
   Limit the district query to one school at a time using KEEP STU IF SC = [school code] and consolidate results manually.

   What is happening now
   When a district-level LIST query includes multiple extended/calculated fields (such as ATTPERC, DISADVANTAGED, SPECIALED, 504PLAN, TITLE1CMIGRANT, HOMELESSPRG, and FOSTER_PRG), the results window opens but never populates. The same query runs successfully at the school level and when limited to a single school.

   Why this matters
   Districts need to identify students who qualify across multiple program areas in a single district-wide pull. The current behavior requires running separate queries per school and manually consolidating results, which is not practical at scale.

   Impact if unchanged
   Districts with large student populations cannot use Query to… more

   2 votes

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   0 comments  ·  Query (Aeries)  ·  Delete…  ·  Admin →
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4. CALPADS Code Set Changes v17 - Update CA Fixed Codes to Align with CALPADS Code Set v17

   Update the California‑specific State Course Fixed Code sets that contain outdated course names.
   7210, 7211, 7212, 7217, 7218, 7219, 7220, 7221, 7231, 7232, 7234, 7235, 7237, 7238, 7241, 7242, 7244, 7245, 7247, 7249, 7261, 7262

   4 votes

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   0 comments  ·  CALPADS  ·  Delete…  ·  Admin →
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   Started  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

5. Filter Attendance Recovery Bank by School Grade Range for Pre-Enrolled Students

   The Attendance Recovery Bank currently displays pre-enrolled students whose current grade level falls outside the school’s configured grade range. For example, 6th grade students are appearing in a middle school Attendance Recovery Bank that should only include grades 7–8, and 8th grade students are appearing in a high school bank configured for grades 9–12.
   Enhance the Attendance Recovery Bank logic to exclude pre-enrolled students when their current grade level is outside the school’s LOC grade range. This would help ensure the Attendance Recovery Bank only displays students appropriate for that school and reduce confusion during transition periods between elementary, middle, and high school.

   The Attendance Recovery Bank currently displays pre-enrolled students whose current grade level falls outside the school’s configured grade range. For example, 6th grade students are appearing in a middle school Attendance Recovery Bank that should only include grades 7–8, and 8th grade students are appearing in a high school bank configured for grades 9–12.
   Enhance the Attendance Recovery Bank logic to exclude pre-enrolled students when their current grade level is outside the school’s LOC grade range. This would help ensure the Attendance Recovery Bank only displays students appropriate for that school and reduce confusion during transition periods between elementary, middle,… more

   2 votes

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   0 comments  ·  Attendance  ·  Delete…  ·  Admin →
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6. Online Enrollment - TX Home Language Survey - Allow multiple language selections per question

   Based on the June 2025 version of the TEA Home Language Survey, please update the first 3 language fields so that the parent can select multiple languages per question. On the import side, allow the staff members to narrow down the multiple languages submitted by the parent to a single language to be imported. Additionally, update the Language Information preview to display all of the questions, and ensure that the Home Language Survey report in Aeries is updated to reflect June 2025.

   7 votes

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   1 comment  ·  Online Enrollment  ·  Delete…  ·  Admin →
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7. Delete/Drop Multiple ATA records

   Allow for multiple students to be selected and dropped from ATA instead of individually having to use the edit button to manually delete a student from ATA. Especially for the ELOP program, students may not need to be moved to new session, they just need to be dropped completely, and the current options don't allow for deletion.

   Once they are selected for delete/drop, a warning pop up could appear, also noting that students with ATD can't be dropped.

   See image attached.

   Thanks!

   •  

   3 votes

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   0 comments  ·  Supplemental Attendance  ·  Delete…  ·  Admin →
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8. Implement Warning System for 504 Plans with Same-Day Start and End Dates

   Description of Issue:
   Currently, Aeries allows users to create and save a 504 record with the same start and end date. While this may not trigger any errors in Aeries, it creates downstream problems in CALPADS, as those records will not post successfully. This leaves users unaware of an issue until after the CALPADS submission fails, causing delays, confusion, and extra troubleshooting.

   Proposed Solution:
   Implement a warning/error system within Aeries that prevents saving a 504 plan if the start and end date are the same. Ideally:

   A hard stop error would prevent saving the record until corrected.

   Alternatively, a soft warning message could alert the user that this entry will create CALPADS reporting issues.

   Feasibility Assessment:
   This enhancement builds upon existing validation logic already present in other Aeries modules (e.g., enrollment date checks). Since CALPADS validations are already integrated into many areas, extending similar logic to 504 plan dates should be technically achievable.

   User Impact:

   District and site staff who maintain 504 records would save time and avoid frustration.

   Data accuracy for CALPADS submissions would increase, minimizing rejected files.

   Reduces dependency on CALPADS errors as the “first line of defense,” shifting error prevention into Aeries where users actually enter the data.

   Priority Level:
   High – Because CALPADS submission deadlines are strict, errors that originate from incorrect data entry can quickly escalate into compliance issues if unnoticed until late in the reporting cycle.

   Request Volume:
   While this request may not yet have a high submission volume, it addresses a common workflow that affects all districts entering 504 data. Every district reporting to CALPADS is impacted by this limitation.

   Overall Benefit:
   By proactively flagging invalid 504 records in Aeries, this change will:

   Improve data integrity.

   Reduce stress and workload on site/district staff.

   Prevent avoidable CALPADS submission failures.

   Description of Issue:
   Currently, Aeries allows users to create and save a 504 record with the same start and end date. While this may not trigger any errors in Aeries, it creates downstream problems in CALPADS, as those records will not post successfully. This leaves users unaware of an issue until after the CALPADS submission fails, causing delays, confusion, and extra troubleshooting.

   Proposed Solution:
   Implement a warning/error system within Aeries that prevents saving a 504 plan if the start and end date are the same. Ideally:

   A hard stop error would prevent saving the record until corrected.

   Alternatively, a soft… more

   11 votes

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   0 comments  ·  504 Plans  ·  Delete…  ·  Admin →
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9. Allow Registrar Signature on Transcripts

   Add an option to select which signature should appear on the official Transcript would be a beneficial bonus. Currently only the principal's signature is available but the registrar is typically who signs all transcripts. This was brought up at AERIES CON and quite a few people were in agreement

   2 votes

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   1 comment  ·  Transcripts  ·  Delete…  ·  Admin →
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10. Weekly Progress Emails — Add Option to Exclude Inactive Sections

    What is happening now:
    When a district deactivates a section mid-year, students linked to gradebooks tied to that section stop receiving all weekly progress report emails — including for their active courses. The email process does not check section status in MST or the student's current CAR records, and fails when it cannot retrieve Flex Period Start/End times for an inactive section. The only fix today requires a direct SQL update to the GBU table, which has no UI edit path.

    Why this matters:
    Parents receive progress emails for one child but not another with no explanation. Districts with 100+ affected students have no scalable way to resolve this without SQL access.

    Impact if unchanged:
    Manual SQL intervention is required every time a section is deactivated mid-year, with no self-service option for districts or parents.

    What is happening now:
    When a district deactivates a section mid-year, students linked to gradebooks tied to that section stop receiving all weekly progress report emails — including for their active courses. The email process does not check section status in MST or the student's current CAR records, and fails when it cannot retrieve Flex Period Start/End times for an inactive section. The only fix today requires a direct SQL update to the GBU table, which has no UI edit path.

    Why this matters:
    Parents receive progress emails for one child but not another with no explanation. Districts with 100+… more

    2 votes

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    0 comments  ·  Email  ·  Delete…  ·  Admin →
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11. Report for counts of how many completed PDC

    My Superintendent asks for daily updates on how many students have / have not completed the data confirmation process. It is cumbersome to have to run this report by site (I see there is an idea to have it ran district wide), but if there was a report that would just have total counts like students enrolled, PDC completed, PDC not completed, this would save us so much time every day.

    14 votes

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    0 comments  ·  Parent Data Confirmation  ·  Delete…  ·  Admin →
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12. Show API Status for CERS Student Group Extract Files

    In the CERS Student Group Extract view, please add API status indicators so users can quickly tell whether a file was intended to post to the API and whether that post was successful. In addition to the existing record count, adding columns such as API Enabled and API Success would allow customers to validate scheduled vs. manual processes at a glance, reduce confusion during troubleshooting, and minimize the need to look in SQL for confirmation. Aligns UI visibility with data already stored in the system (FLI)

    4 votes

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    0 comments  ·  Imports and/or Exports  ·  Delete…  ·  Admin →
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13. Allow Attendance Recovery (ARB.TRV) to Display on SBG & GRD Report Cards

    Districts using Attendance Recovery rely on the ARB table (specifically ARB.TRV) to track recovered absences or hours. Currently, there is no built‑in way to display recovered attendance totals on Standards‑Based (SBG) or GRD report cards.
    Parents, students, and administrators need clear visibility into recovered attendance applied during a term. Districts are currently forced to use custom text/comment fields populated via query or import, which is error‑prone and not scalable.
    Requested Solution:
    Expose ARB attendance recovery totals (TRV) as selectable report card fields
    Allow filtering by term or date range
    Support both SBG and GRD report card engines
    This enhancement would reduce manual workarounds and improve transparency around attendance recovery reporting.

    Districts using Attendance Recovery rely on the ARB table (specifically ARB.TRV) to track recovered absences or hours. Currently, there is no built‑in way to display recovered attendance totals on Standards‑Based (SBG) or GRD report cards.
    Parents, students, and administrators need clear visibility into recovered attendance applied during a term. Districts are currently forced to use custom text/comment fields populated via query or import, which is error‑prone and not scalable.
    Requested Solution:
    Expose ARB attendance recovery totals (TRV) as selectable report card fields
    Allow filtering by term or date range
    Support both SBG and GRD report card engines
    This enhancement would… more

    2 votes

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    0 comments  ·  Attendance  ·  Delete…  ·  Admin →
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14. Red Flags on Gradebook/Rosters/Attendance/Seating chart

    If a student has a flag it should show up for the most important end user - the teacher! They are NOT spending their day clicking into demographics for every student. EVEN if its just an icon SHOWING they have a red flag. Especially useful when we have subs as well who wouldn't know about custody issues or an IEP or a medical issue. The data exists, we just need to use in a meaningful way.

    6 votes

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    0 comments  ·  Student Demographics  ·  Delete…  ·  Admin →
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15. Inactive Graduation Track codes should be hidden from dropdowns

    When a Graduation Track code (REQ.GRT) is marked Inactive in COD Table Maintenance, it should no longer appear as a selectable option on the Graduation Status and Graduation Requirements pages

    2 votes

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    0 comments  ·  Other  ·  Delete…  ·  Admin →
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16. API Security - Include Medical Insurance Info - (MII)

    Include API support for the Medical Insurance Info - (MII)

    15 votes

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    4 comments  ·  API  ·  Delete…  ·  Admin →
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17. Vision Screening State Report - Show Student Detail

    We need the ability to see which students are included in the report to verify accuracy. The queries provided in the documentation do not always provide the same totals if students have switched schools.

    2 votes

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    0 comments  ·  Medical  ·  Delete…  ·  Admin →
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18. Limit gpa calculation and rank to one configuration on transcript

    We recently adopted a new gpa calculaton for our students who started their freshman year in 2024-2025. Transcipts for those students are showing the new and old gpa calculation on the transcipt page, but the rank that prints on the transcript is the rank from the previous gpa configuration and not the new one.

    2 votes

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    0 comments  ·  Transcripts  ·  Delete…  ·  Admin →
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19. Medical Notes Page: Add Pagination

    For students with a very large number of Medical Notes, the page can become very slow and appear unresponsive. Adding pagination to this page will allow only the most recent Medical Notes to be visible upon page load, with all of the records still accessible to the user when needed.

    5 votes

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    0 comments  ·  Medical  ·  Delete…  ·  Admin →
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    Started  ·  AdminJuan Alberto (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

20. Home Page View Attendance Summary Options

    On the home page under Attendance Summary have option to add and view Days Independent Complete - Days Independent Study Incomplete - Days Suspended - Days In School Suspension
    This will make it quicker and more convenient to get a quick look and make decisions regarding students

    3 votes

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    0 comments  ·  Attendance  ·  Delete…  ·  Admin →
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