Aeries Ideas
80 results found
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CALPADS 2026–27: New Job Classification Codes for Staff Job Assignments
To align with CALPADS 2026–27 requirements, Aeries will update the Job Classification Code options available in Staff Job Assignments. New codes will be added for:
13 – Teacher: Instructional Assignments
14 – Teacher: Non-Instructional Assignments11 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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CALPADS CRSE: Dual College Credit Course Extraction Logic for Fall 2 Reporting
Enhance CALPADS CRSE reporting logic for Fall 2 submissions to correctly handle Dual College Credit courses:
- For courses where Course Level = 24, if the -
College State Course Code (CRS.CC3) field is populated with a valid college state course code, extract from CRS.CC3 field and extract the course as a Dual Credit course in the CRSE file.
- For courses where Course Level = 24, if CRS.CC3 is null or not populated with a valid college state course code, use the State Course Code (CRS.C3) and extract the course as a Dual Credit Course in the CRSE file.22 votes -
CALPADS 26/27: Add State Course Codes 9704-9707
Update list of State Course Codes to include 9704-9707 (effective 2026/2027).
5 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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CALPADS 2026–27: Update Exit Reason Codes for State Reporting
To align with CALPADS 2026–27 requirements, Aeries will update the Exit Reason code options used throughout the system. The update will:
- Add new exit code T166 – TransAltSchlPrgmDisc
- Retire exit codes T167 – TransAltSchlPrgm and T168 – AltIndStdySchlDschrg
- Update CALPADS descriptions for codes T160 and T165 where applicable
3 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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CALPADS 2026–27: Add Itinerant Teacher and Pull-Out/Push-In Teacher Indicators to CRSE/C Extracts
To support CALPADS 2026–27 reporting requirements, Aeries will add two new fields to the Course Section Enrollment and Completion (CRSE/C) extracts:
9.37 – Itinerant Teacher (Y/N)
9.38 – Pull-Out/Push-In Teacher (Y/N)3 votes -
STAS Extract - Do not allow a negative value to extract
For IS-only students at Flex/Period/Positive Alt Ed schools, the AHS period recalculation was producing data that caused the STAS extract to output a negative DaysAttended value (-0.01), causing CALPADS submission failures. The AHS source data (AHS.PA) showed as non-negative in the database, making this difficult to resolve through standard recalculation steps.
2 votes -
CALPADS 2026–27: Update Full Replacement SENR Extract for New State Requirements
To support CALPADS 2026–27 reporting requirements, Aeries will update and validate the Full Replacement SENR (Student Enrollment) extract to ensure compliance with the latest CALPADS file specifications. The Full Replacement SENR option will continue to generate student enrollment records for state submission and will be reviewed to ensure all required fields, formatting, and data values meet current CALPADS requirements.
2 votes -
CALPADS 2026–27: Restrict MST.LI and SMS.LI Language Instruction Dropdowns
To support CALPADS 2026–27 reporting requirements, Aeries will restrict the Language Instruction dropdown selections on the Master Schedule (MST.LI) and Scheduling Master Schedule (SMS.LI) pages to only those language codes approved by CALPADS. This change will limit users to valid reporting options and help ensure accurate data entry for course section language instruction reporting.
2 votes -
CALPADS SENR - Allow Short Term enrollment records to extract with completion status codes
The SENR extract fails to include the Completion Status Code even though it is populated in Aeries. This causes an error in CALPADS: SENR0029 – Missing Completion Status. Adjust the CALPADS SENR logic to include completion status codes from STU.HSG, Graduation Exemption Indicator STU.GEX and Date Graduated STU.DG when the student's enrollment status is 30-Short Term and the fields are populated.
10 votes -
Update Aeries Exit Reason 170 to Match CALPADS E170 Description
Update Aeries Exit Reason (ATT.RS) 170 Secondary Enrollment Exit to match CALPADS E170 Non-Primary Enrollment Exit (NonPrimaryEnrExit).
19 votes -
High Quality CTE Course Indicator for virtual college courses
In the CALPADS EOY CRSC extract files, college courses (Course Level = 23 or 24) that are assigned a CTE state course code (7000-8999) require a high Quality CTE Course Indicator. The 9.36 field should populate with a Y to indicate the course and teacher meet the High Quality CTE Course qualifications when the college CTE course is virtualized and no section or section school is assigned.
8 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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SSID Import - Include list of SSIDs for students who already had different SSIDs
SSID Import Results -
Update the email results to include a list of SSID numbers in addition to the number of students who already had different SSIDs. This will help with identifying the existing SSID in Aeries18 votes -
Importing credential information directly from CTC based on SEID?
Can Aeries set up a nightly export of credential information from CTC into Aeries based on SEID?
Currently, our HR system is doing this, but creating reports or gathering data for the HR system is not the best. It would be amazing to have that information directly entered into Aeries to allow us to verify Fall 2 data to query out what might create CalSAAS misassignments.
1 vote -
CALPADS STAS - honor mid year grade level changes that should exclude PS
If a student changes grade levels mid-year (e.g., from PS to TK), the STAS extract is combining all absences into a single record. The current logic is using STU to determine the grade but in order to honor grade level changes, the ENR table must be used instead. Adjust so that only TK is included and the PS totals are excluded when a grade change occurs.
6 votes -
No Show Setup - New Prior Year Exit Default Date
I have struggled for years with the issue of having the correct No Show date be used - because the No Show Wizard does NOT help our users make the correct choice.
So, Here is my solution proposal.
Modify the No Show Setup:
https://support.aeries.com/support/solutions/articles/14000070848-no-show-setupHave two configurable No Show dates
- Prior Year Exit Date
- Current Year Exit DateThen the No Show Dialog that appears when selecting the No Show Code on the Demographics page, can evaluate the STU.ED and choose the correct default:
If STU.ED is within the current school year - use the configured "Current Year…4 votes -
CalPads Log Details - PLEASE Add Button ASAP
PLEASE add "edit" button so you can check the boxes of certain lines you want deleted. "Delete All" could work also.
It is very time consuming to delete each line individually. Click Pencil, Click Trash, Click Ok button Click CLICK CLICK CLICK.
Sometimes there are over 25 entries and in order for certain errors to go away you need to delete the calpads log records.
We would appreciate it so much!!!! Pretty Please!!!9 votes -
Add the 3-Character Language Codes to STU.HL/STU.CL
Add the new 3-character language codes to STU.HL/STU.CL according to the CALPADS Code Sets.
25 votes -
Removal of "NO LONGER IN USE" State Course Codes
There are still "NO LONGER IN USE" State Course Codes floating around in the system. I know not to use them but I think it would be helpful to remove them completely so they are not even an option.
6 votes -
Import CALPADS Student Initial US School Enrollment Date K-12
When importing the SSID Extract, import the CALPADS Field 2.36 – Student Initial US School Enrollment Date K-12 into LAC.USS (US School K-12).
60 votes -
CALPADS LOG - CALPADS Extracts - Immutable attributes
There are certain fields that are currently captured in the CALPADS Log for which the fields do not need a history as they are immutable attributes of a student. Any changes will represent the correction of previously incorrect data.
For example:
USS: The first date of US K-12 Enrollment.BCU, BST, BCY: The birth country/state details
We spend hours every year dealing with the clean up of the CALPADS log for these entries. The history prevents SSID acquisition until cleaned up, as the original (blank) value is used.
Proposal: If the history is determined to still be useful in the…
2 votes
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