Aeries Ideas
17 results found
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Attendance Recovery Tracking & Reporting
CDE new mandate requires that students may only earn attendance recovery minutes in full one-hour increments. Fractions of an hour are not eligible to be counted toward recovery. This creates a challenge when tracking student participation. Current Aeries functionality does not automatically differentiate between “time attended” and “time eligible for recovery credit.”
1. Apply CDE Hour-Block Rule – System calculates and credits only full hours toward recovery.
Example: 35 minutes = 0 hours earned; 1 hour 45 minutes = 1 hour earned; 2 hours 55 minutes = 2 hours earned
2. Flag Eligible vs. Ineligible Time – Store both sets…230 votesWe’re actively working on new Attendance Recovery enhancements, including a new Attendance Recovery Bank (ARB) data structure, calculation logic, and a read‑only ARB page to improve visibility of recovered and recoverable absences. Users will still need to manually apply ADA Make‑Up codes to absences for recovery to occur. These updates establish the foundation for future Attendance Recovery improvements.
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CALPADS STAS Extract - Add Attendance Recovery Days
Beginning in 2025/26 the CDE will begin collecting the total number of days, as defined by statute, in the academic year in which a student participated in an attendance recovery program. Adjust the STAS extract file to include these calculations for reporting the Attendance Recovery (AR) days.
40 votesHello, the STAS file layout has been updated to include the Attendance Recovery Days column. The data will extract with 0 at this time. The business rules will be implemented later closer to the time it will be collected in the EOY CALPADS submission.
CALPADS has informed all vendors that they will be implementing the new layout in a couple weeks, closer to the end of September. LEAs should refrain from uploading any STAS extracts until CALPADS has implemented these changes.
As a reminder, the STAS extract is not required to be submitted until the End of Year submission.
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Online Enrollment > Student Import - Auto-Populate Registration Date on Status Update from Deleted to Pending (Complete)
Partial (Incomplete) records that are deleted then are switched back to Pending (Complete) status are not able to be imported due to the Registration Date being blank. Auto-populate the registration date to allow successful imports.
7 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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StudentSectionAssociation entity extracting multiple KG Homeroom Sections
The StudentSectionAssociation entity is extracting multiple KG Homeroom Sections for students with multiple sections where the course has KG Service ID 01020000. When multiple sections with the KG Service ID exist in the student schedule, only the section with the lowest course sequence (CAR.SQ) is to be extracted.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Enable ESI Table Rollover for TexasAssessment Access Codes
Currently, the ESI (External Student IDs) table does not roll forward during the New Year Rollover process. This causes the EID field (TexasAssessment access code) to be cleared, breaking Parent Portal SSO for historical state test results until new STAAR scores are imported.
3 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Alternative Ed Schools need the Transcript Date Completed field (HIS.DC) Automatically populated when Issue Credit and Copy to Transcript
The Issue Credit and Copy to Transcript options need to automatically populate the Transcript Date Completed (HIS.DC) field with the Course Attendance Stop Date (CAR.DE) for accurate Texas State Reporting.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Update Aeries for TREx Performance Acknowledgment College Assessment Codes 8 - 12
Aeries documentation for TREx needs to be updated to include the new codes 8-12. These codes need to be included on Activities and Awards for Performance Acknowledgment College Assessment records and the codes need to be available on Texas State Reporting > Code Translations for appropriate translation of the Activities and Awards code to the TREx code required in the export file.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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CALPADS Extract Should ALLOW LEAs to NOT Auto-Populate End Dates for SPRG Files
When districts generate SPRG files within the last 30 calendar days of the school year, the SPRG file created by Aeries will automatically close out all program records with the last day of school. The 'Do Not Extract Future Dates' does NOT apply to SPRG, it only applies to SENR. Aeries should allow DISTRICTS to determine if/when they auto-close program records in CALPADS prior to the end of school, similar to SENR records. Do not auto-close records prior to the end of the school year.
107 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Expanded Learning Opportunities (ELOP) - The ability to track and report Student registration and participation is needed for 25/26 SY
A method is needed to track the ELOP opportunities that students are registered for and participating is needed for the 25/26 school year. It will now be incorporated into the CALPADS process. The districts would benefit tremendously from having this. I know in California we need it! It will help with reporting state information to see and compare how it relates to the funding we receive.
185 votesHello, I wanted to let you know that the following development was completed as part of the changes for Expanded Learning Programs and shipped on 6/24/2025.
Here are the relevant revision notes:
New Year Rollover:
- For California districts, data in the following tables will roll over for records with start dates on or after July: Supp Att Calendar (ATC), Supp Att Assignments (ATA), Supp Att Data (ATD).
School Info:
- Configurations > District Settings:
- A new district setting titled “Supplemental Attendance Program Codes for Attendance Recovery” is now available. Users with Edit rights can identify which Supplemental Attendance Program (ATP.TY) codes are used for this program type. See District Settings.
- A new district setting titled “Expanded Learning Programs” is now available. Users with Edit rights can identify which Supplemental Attendance Program (ATP.TY) codes are used for this program type. See District Settings.
Student Data…
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OneRoster v1.2
Implement OneRoster update to v1.2
12 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Optimize Page Load Performance on Counseling Page for Students with Many Records
The Counseling page (Counseling.aspx) experiences performance issues when a student has a large number of counseling records or when the records contain long comments. The page loads slowly when initially accessed, and there are delays when trying to add, save, or delete records.
4 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Dental - Changing Typed Fields to Drop Boxes
Under Dental (and other areas as well), an option to change the typed field (Follow Up for example) to a dropdown box with certain selections such as "Parent Notified", "Scheduled" or "Received Care". It keeps it clean and helps for state reporting so we can run accurate queries without having to filter through words used.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Dental Fields Update
Our nurses have requested that the fields on the Dental table be updated to match the form they have to submit to the CA State DPH. Right now, Aeries has fields for "Visible Fillings" and "Visible Cavities", but the form the nurses have to complete asks for "Untreated Decay (visible decay present)" and "Caries Experience (visible decay and/or fillings present)".
7 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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CCGI - Upload CCGI Extract to CCGI via SFTP
One cool new option for your CCGI export, would be to enter the district's SFTP information into the export, and have the long running process automatically send to CCGI.
97 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Aeries Financials - Need to support Refund transactions from LivingTree
Aeries Financials - Need to support Refund transactions from LivingTree
4 votesHello, I wanted to let you know that development is starting on this item and it will be shipped when testing is completed.
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Create an Import Process for ASVAB
The CA Dept of Ed is beginning to ask for ASVAB information. They are evaluating it for possible future use in CCI's. Can Aeries create an import routine to import this information into the TST (Test Scores) or CTS (College Test Scores) tables?
71 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Teacher Student Search Option for Linked Students
Student Search for Teachers - Would like an option to be able to turn off "All Linked Students" feature
9 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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