Aeries Ideas
28 results found
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Attendance Recovery Tracking & Reporting
CDE new mandate requires that students may only earn attendance recovery minutes in full one-hour increments. Fractions of an hour are not eligible to be counted toward recovery. This creates a challenge when tracking student participation. Current Aeries functionality does not automatically differentiate between “time attended” and “time eligible for recovery credit.”
1. Apply CDE Hour-Block Rule – System calculates and credits only full hours toward recovery.
Example: 35 minutes = 0 hours earned; 1 hour 45 minutes = 1 hour earned; 2 hours 55 minutes = 2 hours earned
2. Flag Eligible vs. Ineligible Time – Store both sets…226 votesProgress continues on this project. We have just posted an update to the Informational post here, related to clarified guidance from the CDE:
https://support.aeries.com/a/forums/topics/14000021384
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CALPADS STAS Extract - Add Attendance Recovery Days
Beginning in 2025/26 the CDE will begin collecting the total number of days, as defined by statute, in the academic year in which a student participated in an attendance recovery program. Adjust the STAS extract file to include these calculations for reporting the Attendance Recovery (AR) days.
38 votesHello, the STAS file layout has been updated to include the Attendance Recovery Days column. The data will extract with 0 at this time. The business rules will be implemented later closer to the time it will be collected in the EOY CALPADS submission.
CALPADS has informed all vendors that they will be implementing the new layout in a couple weeks, closer to the end of September. LEAs should refrain from uploading any STAS extracts until CALPADS has implemented these changes.
As a reminder, the STAS extract is not required to be submitted until the End of Year submission.
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BIL/ESL Attendance Calculations must honor the current BIL/ESL and Funding Type Descriptors
The attendance calculation for BIL/ESL attendance data must be updated to honor the new BIL/ESL program and Funding Type descriptors so that accurate BIL/ESL attendance data is reflected on the Student Attendance Detail, Student Attendance Campus Summary and Student Attendance District Summary reports.
3 votesHello, I wanted to let you know that development has started on this urgent item, and it will be shipped as soon as testing is completed.
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Initialize Grades - Grade Table Created Message Does Not Update on Page Immediately
Ensure the Grades page updates immediately after initializing a new Grade Reporting Cycle, so users can see the confirmation message and highlighted term right away and verify the process completed successfully
3 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Online Enrollment > Student Import - Auto-Populate Registration Date on Status Update from Deleted to Pending (Complete)
Partial (Incomplete) records that are deleted then are switched back to Pending (Complete) status are not able to be imported due to the Registration Date being blank. Auto-populate the registration date to allow successful imports.
7 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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StudentSectionAssociation entity extracting multiple KG Homeroom Sections
The StudentSectionAssociation entity is extracting multiple KG Homeroom Sections for students with multiple sections where the course has KG Service ID 01020000. When multiple sections with the KG Service ID exist in the student schedule, only the section with the lowest course sequence (CAR.SQ) is to be extracted.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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TX Final Year Mark: Enhance Final Grade Calculation for Year Long Courses with the Same Service ID for Multiple Courses
When calculating average marks, the system currently only considers one prior and one current GRD record per Service ID. It does not account for scenarios where multiple GRD records exist for the same Service ID—either multiple current or multiple past marks—potentially leading to inaccurate grade averaging. Known Issues Post https://support.aeries.com/support/discussions/topics/14000021524
12 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Enable ESI Table Rollover for TexasAssessment Access Codes
Currently, the ESI (External Student IDs) table does not roll forward during the New Year Rollover process. This causes the EID field (TexasAssessment access code) to be cleared, breaking Parent Portal SSO for historical state test results until new STAAR scores are imported.
3 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Alternative Ed Schools need the Transcript Date Completed field (HIS.DC) Automatically populated when Issue Credit and Copy to Transcript
The Issue Credit and Copy to Transcript options need to automatically populate the Transcript Date Completed (HIS.DC) field with the Course Attendance Stop Date (CAR.DE) for accurate Texas State Reporting.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Update Aeries for TREx Performance Acknowledgment College Assessment Codes 8 - 12
Aeries documentation for TREx needs to be updated to include the new codes 8-12. These codes need to be included on Activities and Awards for Performance Acknowledgment College Assessment records and the codes need to be available on Texas State Reporting > Code Translations for appropriate translation of the Activities and Awards code to the TREx code required in the export file.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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TX: Add new descriptors for IBC Vendor
TX: Activities & Awards - Add new descriptors for IBC Vendor (C226) to Fixed Codes and ACT.IBV drop-down
3 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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San Bernardino Custom - Remove Custom Reports from Code
San Bernardino City Unified School District has asked to have a list of custom reports removed they no longer use.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Attendance History (AHS) not analyzing all tracks
Attendance History and Days Enrolled on the Attendance page are not matching. AHS Update uses legacy logic that only processes tracks A–F. When tracks beyond F are encountered (e.g., Q), the track value is zeroed and AHS falls back to generic holidays (HO) instead of the track‑specific holiday column (e.g., T17 for Track Q). Result: Days that should be excluded for Track Q aren’t excluded in AHS, inflating “Days Enrolled.”
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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ASVAB - Create an export process to create file used for EDCS
Create an export process in Aeries where users can create the extract file that contains the ASVAB results along with other necessary data elements, CDS code, SSID, Academic Year and Highest AFQT score for the academic year which can then be submitted to Education Data Collection System (EDCS) by the user. In order to use this extract, results must previously have been uploaded into their Aeries database.
2 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Import Test Results - Add Additional IB Tests
Add additional IB test subjects to the USYSGCOD table:
French AB. SL
Wld. Studies SCI Tech and Soc EE4 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Expanded Learning Opportunities (ELOP) - The ability to track and report Student registration and participation is needed for 25/26 SY
A method is needed to track the ELOP opportunities that students are registered for and participating is needed for the 25/26 school year. It will now be incorporated into the CALPADS process. The districts would benefit tremendously from having this. I know in California we need it! It will help with reporting state information to see and compare how it relates to the funding we receive.
184 votesHello, I wanted to let you know that the following development was completed as part of the changes for Expanded Learning Programs and shipped on 6/24/2025.
Here are the relevant revision notes:
New Year Rollover:
- For California districts, data in the following tables will roll over for records with start dates on or after July: Supp Att Calendar (ATC), Supp Att Assignments (ATA), Supp Att Data (ATD).
School Info:
- Configurations > District Settings:
- A new district setting titled “Supplemental Attendance Program Codes for Attendance Recovery” is now available. Users with Edit rights can identify which Supplemental Attendance Program (ATP.TY) codes are used for this program type. See District Settings.
- A new district setting titled “Expanded Learning Programs” is now available. Users with Edit rights can identify which Supplemental Attendance Program (ATP.TY) codes are used for this program type. See District Settings.
Student Data…
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OneRoster v1.2
Implement OneRoster update to v1.2
12 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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Optimize Page Load Performance on Counseling Page for Students with Many Records
The Counseling page (Counseling.aspx) experiences performance issues when a student has a large number of counseling records or when the records contain long comments. The page loads slowly when initially accessed, and there are delays when trying to add, save, or delete records.
4 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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CCGI - Upload CCGI Extract to CCGI via SFTP
One cool new option for your CCGI export, would be to enter the district's SFTP information into the export, and have the long running process automatically send to CCGI.
97 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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TX - Class Roster Report: Add Student Filters Currently Enrolled and Enrolled During Reporting Period
TX - Class Roster Report: Add Student Filters Currently Enrolled and Enrolled During Reporting Period:
If a student has a course attendance record for the reporting period selected, the student should be included on the Class Roster Report whenever Enrolled during the Reporting Period Selected is chosen.1 voteHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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