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  1. CALPADS Data Validations

    Due to the new CALPADS Post Process Redevelopment, Data Validations are needed in Aeries before the file is submitted to CALPADS. A file can only post if it passes all input validations. If a file has 1 error, the entire file will reject. The file extract process will take care of the bulk of these file format validations, but cross-field and/or valid code combination errors may still occur. New validations need to be added to the default set for these types of errors.

    110 votes

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    7 comments  ·  CALPADS  ·  Admin →

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  2. Connect SSID Lookup API feature from CALPADS

    When CALPADS launches their SSID Lookup API feature, please create a process where districts can have the option to search for potential transfer students and locate an SSID if it already exists in CALPADS.

    78 votes

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    5 comments  ·  CALPADS  ·  Admin →

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  3. Exclude record from SDEM flag for STF records

    It would be ideal if there was a flag for excluding certain STF records from being pulled in SDEM files. We now have virtually all staff records in Aeries for ParentSquare, which we use for COVID daily screening, and we need a better way to exclude classified staff and sub teachers who have SEIDs. We have more of these than you might think, as many people got a SEID as a sub or they failed a credentialing program and now work in classified roles, like Instructional Assistants or Clerical staff. Right now we load all staff data from Escape (HRIS),…

    35 votes

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    2 comments  ·  CALPADS  ·  Admin →

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  4. CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    13 votes

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  5. CALPADS Report Needed - Teacher Course Qualification Listing

    In order to assist schools in properly assigning teachers to courses and section in a way that is compatible with state credentialing requirements, a new report in Aeries must be created to display Course (and maybe Section) information alongside staff information (including SEID)

    46 votes

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    1 comment  ·  CALPADS  ·  Admin →

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  6. Change CALPADS Process to generate multiple SPRG files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SPRG reconciliation process, output into several files
    Deletes
    Exits
    Updates

    9 votes

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  7. CALPADS no longer allow special characters in Contacts

    CALPADS SINF is pulling parent contact names causing an Invalid Character error.

    9 votes

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    3 comments  ·  CALPADS  ·  Admin →

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    This is a CALPADS bug on their end. They DO intend to allow these special characters again, so we will not be changing our process at this time. If the 

    SINF update is needed, the customer either needs to make it manually in OM, or remove the offending characters from Aeries, but ALSO delete the CALPADS log entries for that change (the ones that contain the offending characters) so they won't be extracted also.

  8. CALPADS Extract Pull From LSI.GN

    Can we please have the extract pull from the LSI.GN field if the student has data populated in that field? It makes sense to extract from that field, particularly since if the LIS.LLN and LSI.LFN is populated that data gets extracted. We have a student (and surely more to come) that identify as a different gender. Populating the STU.GN with the students preferred gender is causing CALPADS fatal errors.

    24 votes

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    4 comments  ·  CALPADS  ·  Admin →

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  9. Change CALPADS process to generate multiple EOY file types

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the End of Year Extracts

    FOR EOY Process, must output different records into several extracts
    Deletes
    Exits
    Updates

    This process is needed for any EOY file that is NOT a full-replacement file.

    6 votes

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  10. Include Unaccompanied Youth Indicator in Residence Survey Audit Tool

    The Residence Survey Audit Tool is incomplete. As it currently stands, it adds a whole bunch of 191 records that are missing a State Required Field (Unaccompanied Youth Indicator), thus resulting in fatal errors when sending up the SPRG. For this tool to be really effective and time-saving, the Unaccompanied Youth indicator needs to be included. Maybe auto-populate it as a N and then we can go in and change the the Ys? Or include an option for the person completing the Audit to indicate a Y or N for Unaccompanied Youth.

    18 votes

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    1 comment  ·  CALPADS  ·  Admin →

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  11. Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C

    Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C

    5 votes

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  12. Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level

    Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level of the actual ENR records to determine the start date of the TK program record, if it changed after the beginning of the student's enrollment record that year. The SPRG TK record should start as of the first day of TK enrollment for the school year.

    11 votes

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  13. CALPADS Code Translations need updated

    Code Translations need the NO LONGER IN USE codes removed. Thank you.

    4 votes

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  14. Don't make auto close enrollment E155 default

    Can you make this setting have the ability to be save if unchecked. There are many reasons why I don't want the system to auto close an enrollment due to SINR, SIRS and SOFF files that won't post if uploaded against a close enrollment. It's a pain to try and remember to uncheck it every time I go in to the extracts page..

    1 vote

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  15. Need a report that mimics CALPADS 15.1 & 15.2 reports for ACGR

    CALPADS instituted 2 new reports under the Accountability/Monitoring Reports section to help monitor and validate the 4-year Cohort Grad Rate (ACGR) data.
    15.1 - Cohort Outcome - Counts and Rates
    15.2 - Cohort Outcome - Student Details
    https://documentation.staging.calpads.org/Reports/Accountability/Accountability/

    A report is needed in Aeries to help customers validate the information.

    21 votes

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  16. Post-Secondary Survey - Push and Pull

    Automation: Please work on an automated system in which the PSTS survey questions could be administered/pushed out from within Aeries, a configuration that would identify the eligible students, send the questions/survey to the student's contacts/email, and in turn, would return those responses into the appropriate fields in Aeries "Add/Edit Post-Secondary Survey."

    Aeries definitely have the extract part down! This would be a great enhancement~

    TopsPro Enterprise/CASAS has a function built into their SIS that does all this for the end-user and it is really, really nice!

    4 votes

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  17. Ability to extract specific programs when pulling the SPRG

    In Powerschool, you have the ability to specify which Programs (PGM) you want to extract when running the SPRG. This way, if you are fixing or adding a whole bunch of 192 records, you can pull a SPRG extract for only the 192 records. This will make the file smaller (nicer for CALPADS) and will allow us to be more concentrated in our data reconciliation. You shouldn't have to pull all programs all the time...It's unnecessary and can result in errors.

    1 vote

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  18. Imprt Data to MST, and/or Enable Virtualization of a section for other transcript entries - like you have for Dual Credit College Courses

    Enable the Virtualization of a section for more types of transcript entries - like you have for Dual Credit College Courses. Our Independent study courses are handled outside of Aeries - but need to be in Aeries for SCSC and CRSC extracts. Problems with the way things are: a) You don't pull transcript records to SCSC and CRSC when we hand enter to the transcript because there is no matching MST record. b) Adding all of those MST records is a lot of data entry, and clogs up the MST board. c) Using Alt Ed scheduling on a section by…

    1 vote

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  19. CALPADS Extracts to support accent marks.

    CALPADS Extracts sometimes do not recognize accent marks and instead will place a question mark where the letter was.

    1 vote

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  20. Don't create PGM 181/182 Free/Reduced Record w/ Direct Cert import-PGM records in CALPADS end when stu exits, even if stu returns-DCs don't

    Aeries automatically creates program 181/182 records for all direct certification imports with the direct certification extract from CALPADS.

    CALPADS Fall 1 Report 1.17 counts Free & Reduced Meal Program 181/182 records, but also ends 181/182 program records if a student exits. Aeries, on the other hand, does not automatically end the 181/182 record that was created with the direct cert import process. If the student happens to return, CALPADS no longer counts the 181/182 program record, however, Aeries does.

    In other words, if a student exits the school CALPADS ends the 181/182 record based on the date the student exited,…

    3 votes

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