Skip to content

Aeries Ideas

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback

43 results found

  1. CALPADS SSID Match Results Output File

    Determine options for utilizing new CALPAD SSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.

    95 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    8 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  2. CALPADS Data Validations

    Due to the new CALPADS Post Process Redevelopment, Data Validations are needed in Aeries before the file is submitted to CALPADS. A file can only post if it passes all input validations. If a file has 1 error, the entire file will reject. The file extract process will take care of the bulk of these file format validations, but cross-field and/or valid code combination errors may still occur. New validations need to be added to the default set for these types of errors.

    129 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    7 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  3. Connect SSID Lookup API feature from CALPADS

    When CALPADS launches their SSID Lookup API feature, please create a process where districts can have the option to search for potential transfer students and locate an SSID if it already exists in CALPADS.

    106 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    8 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  4. SENR ODS reconciliation process

    Adjust SENR ODS reconciliation process to account for all dates found in the current year instead of only dates starting with 07/01.

    16 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  5. Update codes per CALPADS codes v.14 for the 2022-2023 School year

    Update codes per CALPADS codes v.14 for the 2022-2023 School year

    7 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  6. Change CALPADS Process to generate multiple SPRG files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SPRG reconciliation process, output into several files
    Deletes
    Exits
    Updates

    15 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  7. Exclude record from SDEM flag for STF records

    It would be ideal if there was a flag for excluding certain STF records from being pulled in SDEM files. We now have virtually all staff records in Aeries for ParentSquare, which we use for COVID daily screening, and we need a better way to exclude classified staff and sub teachers who have SEIDs. We have more of these than you might think, as many people got a SEID as a sub or they failed a credentialing program and now work in classified roles, like Instructional Assistants or Clerical staff. Right now we load all staff data from Escape (HRIS),…

    35 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  8. CALPADS no longer allow special characters in Contacts

    CALPADS SINF is pulling parent contact names causing an Invalid Character error.

    13 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    This is a CALPADS bug on their end. They DO intend to allow these special characters again, so we will not be changing our process at this time. If the 

    SINF update is needed, the customer either needs to make it manually in OM, or remove the offending characters from Aeries, but ALSO delete the CALPADS log entries for that change (the ones that contain the offending characters) so they won't be extracted also.

  9. CALPADS Report Needed - Teacher Course Qualification Listing

    In order to assist schools in properly assigning teachers to courses and section in a way that is compatible with state credentialing requirements, a new report in Aeries must be created to display Course (and maybe Section) information alongside staff information (including SEID)

    49 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  10. Change CALPADS process to generate multiple EOY file types

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the End of Year Extracts

    FOR EOY Process, must output different records into several extracts
    Deletes
    Exits
    Updates

    This process is needed for any EOY file that is NOT a full-replacement file.

    9 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  11. CALPADS Extract Pull From LSI.GN

    Can we please have the extract pull from the LSI.GN field if the student has data populated in that field? It makes sense to extract from that field, particularly since if the LIS.LLN and LSI.LFN is populated that data gets extracted. We have a student (and surely more to come) that identify as a different gender. Populating the STU.GN with the students preferred gender is causing CALPADS fatal errors.

    25 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    4 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  12. GERR0005 - LEA does not have ownership of student enrollment to make the update

    On the SINF file there is an error - "GERR0005 - LEA does not have ownership of student enrollment to make the update"

    This error will not allow our SINF file to upload into CALPADS. This error kicks out if ANY data gets changed to a student that has already been closed out in CALPADS.

    This happens for both Active and Inactive students. For example, a student leaves a school to transfer to a different District and is now inactive in Aeries and CALPADS. The school finds out the students Address changed, but we must update the address to send…

    7 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  13. Include Unaccompanied Youth Indicator in Residence Survey Audit Tool

    The Residence Survey Audit Tool is incomplete. As it currently stands, it adds a whole bunch of 191 records that are missing a State Required Field (Unaccompanied Youth Indicator), thus resulting in fatal errors when sending up the SPRG. For this tool to be really effective and time-saving, the Unaccompanied Youth indicator needs to be included. Maybe auto-populate it as a N and then we can go in and change the the Ys? Or include an option for the person completing the Audit to indicate a Y or N for Unaccompanied Youth.

    22 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  14. SINF - ODS reconciliation - CALPADS extract

    The 8.25.22 SENR ODS reconciliation extract process is pretty nice!

    It would be nice if something similar could be done for the SINF. Right now we have to extract the full history of changes (8,000+ records as of right now for us) and this will only continue to grow.

    Recent experience shows that even after the redesign, the larger the file .... THE LONGER CALPADS takes to process the file.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  15. CALPADS STAS Issue With Charter School Option

    CALPADS STAS Extract - If a single database has multiple CDS Codes used for reporting - When a virtual school houses students tagged with a Reporting Home School, and CALPADS Extract School Options are set to a specific school, the STAS file may include other student attendance data from CDS Codes that were not selected in the extract.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  16. Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C

    Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C

    5 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  17. Free and Reduced CALPADS Information to Follow CALPADS FRPM Data Collection: Required Forms for Schools in 2022-23 *changes are due to AB

    Create Report options or functions to ensure that students are following the CALPADS FRPM Data Collection: Required Forms for Schools in 2022-23*changes are due to AB 130 (2021-22 budget trailer bill for education) California Universal Meals Program.

    Districts are not allowed to lower the students eligibility during the 5 year cycle. Create options that move students into the next year's eligibility to ensure that the district is in compliance with the LCFF requirements as outlined in the attached form.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  18. Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level

    Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level of the actual ENR records to determine the start date of the TK program record, if it changed after the beginning of the student's enrollment record that year. The SPRG TK record should start as of the first day of TK enrollment for the school year.

    12 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  19. CALPADS Code Translations need updated

    Code Translations need the NO LONGER IN USE codes removed. Thank you.

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  20. Don't make auto close enrollment E155 default

    Can you make this setting have the ability to be save if unchecked. There are many reasons why I don't want the system to auto close an enrollment due to SINR, SIRS and SOFF files that won't post if uploaded against a close enrollment. It's a pain to try and remember to uncheck it every time I go in to the extracts page..

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
← Previous 1 3
  • Don't see your idea?

Feedback and Knowledge Base