Aeries Ideas
3321 results found
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Attendance Recovery Tracking & Reporting
CDE new mandate requires that students may only earn attendance recovery minutes in full one-hour increments. Fractions of an hour are not eligible to be counted toward recovery. This creates a challenge when tracking student participation. Current Aeries functionality does not automatically differentiate between “time attended” and “time eligible for recovery credit.”
1. Apply CDE Hour-Block Rule – System calculates and credits only full hours toward recovery.
Example: 35 minutes = 0 hours earned; 1 hour 45 minutes = 1 hour earned; 2 hours 55 minutes = 2 hours earned
2. Flag Eligible vs. Ineligible Time – Store both sets…247 votes4/2/26 - Recent updates to Attendance Recovery
Yesterday’s release contained quite a few items related to Attendance Recovery that we wanted to bring to your attention:
- We’ve updated our Workflow AR document to make it clear about new set-up tasks that must be completed in order for the process to function properly.
- A new District Setting for ADA Make-Up has been added and must be defined in order to enable this new functionality.
- A new field (ATT.AMU) has been added to store Attendance Minutes Utilized when ADA Make-Up is applied for Attendance Recovery.
- Minutes will be auto-calculated based on the student's Special Ed Alternate Minimum Day, school type, or grade level, depending on which applies.
- We will be adding a process soon to automatically update the ATT.AMU field for any existing absences previously recovered via AR.
- We’ve added the Attendance Recovery Bank page that provides a read-only view of each…
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Test Score Imports: Add support for 2025–26 Summative ELPAC / Summative Alternate ELPAC Student Data File Layout
What is happening now
The Aeries ELPAC importer supports layouts through 2024–25 (ELPAC25) but does not yet support the newly published 2025–26 file layout, which includes added, removed, and renamed fields.
Why this matters to the user
When 2025–26 Summative ELPAC score files are released by CAASPP, customers will not be able to import them successfully using the current importer.
Impact if unchanged
Districts will be unable to import 2025–26 ELPAC scores into Aeries until the new layout is supported, delaying access to student proficiency data following score release.64 votes -
Add CAASPP 2025-26 (CAASPP26) Import Layout Support
Import Test Scores-CA: Add CAASPP 2025-26 (CAASPP26) Import Layout Support
48 votes -
Golden State Seal or Other Graphics and Information on Transcript
Is it possible to have custom graphics or text placed on student transcripts when they qualify? Our admin let me know that the Golden State Seal is going to be provided electronically this year and would like to automatically print that on transcripts. "Since users are able to add the ACT record to the Things to Print on the Transcript, adding a custom graphic would require an enhancement (Aeries Idea) to the Transcripts"
109 votesHello, we wanted to let you know that this item is being actively researched so it can be brought forward for development. We are seeking clarification from the CDE to determine the scope of this work. Be advised the solution will require the use of the single-column enhanced transcripts in order to allow room for the visual printing of the seal(s). We will alert you when development is ready to be scheduled.
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Parent Data Confirmation and Universal Benefits Application
SUN Bucks 2025 eligibility changes mean that the Universal Benefits Application form needs to be accessible in Parent Data Confirmation process. CDE-UBA Form - https://www.cde.ca.gov/ls/nu/documents/uba2025-26.docx
303 votesWe've just shipped the final set-up piece to allow the creation of the SUN Bucks Supplemental Submisison extract. The final piece, the EDCS extract itself, is in development, and will be released as soon it passes final testing..
- Code Translations: Added support for NSLP Source Code (FRE.SRC) mappings in CALPADS Code Translations. Districts can now map local NSLP source codes to EDCS fixed codes. This new mapping will be used for supporting Sunbucks. See Prepping for Supplemental SUN Bucks Collection (SSBC) via EDCS.
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Add the ability to balance classes to include multiple student fields such as gender, IEP, 504 and language fluency when scheduling
Please add the ability to balance classes to include multiple student fields such as gender, IEP, 504 and language fluency when scheduling so that we can work to avoid inequitable distribution or concentration of any student group in SMS/MST. Currently this must be addressed manually.
33 votes -
Add notes in Online Enrollment
The office staff refers to the Online Enrollment page to get an idea of how many are still pending import. They go through the list to call families. There is information collected when calling the families. It would be nice to be able to add notes for the pending import records so all stakeholders have access to that information such as if someone had already contacted the family or if there is any documentation still missing etc.
80 votes -
Enhance EDCS Extract Logic to Filter by Eligibility Code (F/R)
Update the EDCS extract logic to include an additional validation layer. Currently, records are extracted when FRE.SRC is mapped in XRF to identify source codes that will be used for extracting students and FRE.ESD (Eligibility Start Date) is populated.
Enhance this logic to also require that FRE.CD (Eligibility Code) is translated via CALPADS Code Translations to values 'F' or 'R' only.
As a result, only students meeting all three criteria will be included:
Valid FRE.SRC mapping in XRF
Populated FRE.ESD
FRE.CD mapped to CALPADS 'F' or 'R'14 votes -
Option to View and/or Select multiple Student Documents instead of automatically downloading
For privacy reasons, all students docs should be viewable first before they are able to be downloaded, with an option to download multiple files if needed into a zip file. Right now Aeries automatically downloads documents. Entering data into the demographics or immunizations does not require a download, especially if you're doing this for thousands of students. Student and parent personal information should not be stored as files on our computers that we later need to go through and delete. It takes up storage and is tedious.
74 votes -
Add Attendance Recovery Days to Report Cards
Print Attendance Recovery Days on report cards as a part of attendance so parents can see how many days their students had Attendance Recovery applied.
12 votes -
Archive accounts for inactive students
Due to licensing issues surrounding the Archive vs Suspend options in Google Workspace, we need an option to archive accounts for inactive students similar to the existing "Suspend accounts for inactive students" under the Google Apps Integration section
25 votes -
Define Required Fields for MII Table
We would like the MII table added to define required fields. We have found that many families are not including their insurance carrier when completing insurance information which is causing additional work for staff. We use a third party for medical billing and our medical billing technician must now contact those families to add their insurance carrier.
20 votes -
Log ANL file activity between Aeries and ParentSquare
When Attendance Notification (ANL) records are created in Aeries, implement a logging and tracking process that records each stage of the data flow—from when the file is generated and sent from Aeries, to when ParentSquare receives and processes the data. This logging would provide visibility into the full lifecycle of each notification and clearly indicate where failures occur, whether the notifications were not successfully transmitted from Aeries, not received by ParentSquare, or not sent out by ParentSquare after receipt.
18 votes -
Display Attendance Recovery days on attendance screen
Add Attendance Recovery days to the attendance page in the summary at the bottom.
15 votes -
Import Test Results - Update i-Ready import to support Reading Spanish Diagnostic Results Export
The Import Test Results page is currently programmed to support only the Diagnostic Results layout, which includes a single comma-separated (.csv) file for English results and another for Math results.
Please add programming support for the new Reading Spanish layout to allow importing Spanish Lexile scores for assessment of Spanish reading proficiency.
Important Note: While the current mapping similarities in the headers allow the new Reading Spanish file to post, this often results in incorrect subject associations and data inconsistencies.26 votes -
Enhance CALPADS reporting to correctly capture and report Supplemental Attendance from Summer School and Intersession programs for AR and EL
Enhance CALPADS reporting to correctly capture and report Supplemental Attendance from Summer School and Intersession programs for AR and ELOP.
13 votes -
Restrict Calendar Modifications Post-Attendance Initialization
Currently, users are able to bypass system warnings and proceed with Calendar changes even after attendance has been initialized for the academic year. This behavior creates inaccuracies in pre-existing attendance data.
To safeguard data integrity, please enhance the system to strictly prevent any modifications to Calendar dates once attendance has been initialized. This restriction will ensure that critical attendance data remains accurate and consistent throughout the year.27 votes -
CALPADS CRSE: Dual College Credit Course Extraction Logic for Fall 2 Reporting
Enhance CALPADS CRSE reporting logic for Fall 2 submissions to correctly handle Dual College Credit courses:
- For courses where Course Level = 24, if the -
College State Course Code (CRS.CC3) field is populated with a valid college state course code, extract from CRS.CC3 field and extract the course as a Dual Credit course in the CRSE file.
- For courses where Course Level = 24, if CRS.CC3 is null or not populated with a valid college state course code, use the State Course Code (CRS.C3) and extract the course as a Dual Credit Course in the CRSE file.20 votes -
Modify Monthly Attendance Summary and Monthly Attendance Report for AR
Add a column to provide the AR ADA on the Monthly Attendance Summary and Monthly Attendance Report.
7 votes -
Keep Over‑Recovered Students Visible in Attendance Recovery Bank
Currently, when a student recovers more attendance minutes or absences than they are eligible for, their record can disappear from the Attendance Recovery Bank (ARB). This makes it difficult for schools and districts to identify and correct attendance recovery issues.
This idea proposes keeping all students visible on the ARB page, even when Total Attendance Minutes Available (TMA) or Total Recoverable Absences Available (TAA) become negative. Negative values would be clearly highlighted in red and explained with tooltips, helping administrators quickly spot over-recovery situations, understand why they occurred, and take corrective action without losing visibility into the student’s data.
7 votesHello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.
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