Attendance Recovery Block Hour Tracking & Reporting
CDE new mandate requires that students may only earn attendance recovery minutes in full one-hour increments. Fractions of an hour are not eligible to be counted toward recovery. This creates a challenge when tracking student participation. Current Aeries functionality does not automatically differentiate between “time attended” and “time eligible for recovery credit.”
1. Apply CDE Hour-Block Rule – System calculates and credits only full hours toward recovery.
Example: 35 minutes = 0 hours earned; 1 hour 45 minutes = 1 hour earned; 2 hours 55 minutes = 2 hours earned
2. Flag Eligible vs. Ineligible Time – Store both sets of data (total time vs. credited hours) for transparency.
3. Generate Audit-Friendly Reports – Exportable reports that show: Total time attended; Credited hours applied toward attendance recovery; Ineligible minutes (so auditors can see what was excluded)
Alexandra Nims
shared this idea
-
Alexandra Nims
commented
Based on CDE's new attendance recovery mandate that states that a student can only earn minutes towards AR in 1 hour blocks, not fractions of hours, can Aeries please build logic in the Supplemental Database to help manage & report this accurately?
I'm struggling to balance inputting students that are attending this program and their actual time spent vs whether their time counts or doesn't count.
-
Carina Lopez
commented
Posting the CALPADS FLASH published today, June 11th, 2025.
-
Laura White
commented
We have programs that need to be set up for summer.
-
Jeffmckaughan
commented
You got my vote!
-
Nicole Pursch
commented
Hi there, thank you for the status update. I am guessing we may need to add a new absence code for when the student has recovered their absence, or will this be an LEA decision? Thank you
-
oberardino
commented
I am currently on a Calpads webinar and they are discussing a new way to have attendance recovery which must be tracked separately from Reg School Day ADA and Saturday School. It was also stated that this would be reported to CALPADS to contribute to an Alternate Absenteeism Rate and be included in P2/Annual Attendance reporting. How will Aeries build this to keep it separate from Saturday School and allow for accounting for multiple days to make up the daily minute allowance? This Attendance Recovery will also be capped at 10 days per student. Can Aeries also include that when building this in Aeries? This is scheduled to roll out in 2025. Thank you so much!
-
oberardino
commented
Following
-
Malcolm Brown
commented
Any idea on timeline for these features to be rolled out? And how this may work with any independent study attendance? We are looking at both attendance recovery and independent study for 25-26, and it would be great to have an idea on these features by the end of June (e.g., so we can plan in summer for 25-26).
-
Natasha
commented
Is there a way to do ADA Makeup Code for Positive Attendance schools at this time? Can this feature be added if not?
-
Laura White
commented
I know Aeries is good about helping make sure our extracts are accurate for CALPADS reporting. However, the planning for these programs has begun and we can't tell them how to set it up in our system.
-
Shelley
commented
Hello Jan,
Are you also looking at how this should be tracked for ADA reporting? -
Amber Lunde
commented
We also need some way to track attendance for our ELO program to comply with the requirement in AB1113 that we submit an attendance record for ELOP starting with the 25-26 school year.
-
Jennifer Suter
commented
I am currently on a CDE webinar and they are discussing a new way to have attendance recovery which must be tracked separately from Reg School Day ADA and Saturday School. It was also stated that this would be reported to CALPADS to contribute to an Alternate Absenteeism Rate and be included in P2/Annual Attendance reporting. How will Aeries build this to keep it separate from Saturday School and allow for accounting for multiple days to make up the daily minute allowance? This Attendance Recovery will also be capped at 10 days per student. Can Aeries also include that when building this in Aeries? This is scheduled to roll out in 2025. Thank you so much!
