Aeries Ideas
75 results found
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CALPADS Data Validations
Due to the new CALPADS Post Process Redevelopment, Data Validations are needed in Aeries before the file is submitted to CALPADS. A file can only post if it passes all input validations. If a file has 1 error, the entire file will reject. The file extract process will take care of the bulk of these file format validations, but cross-field and/or valid code combination errors may still occur. New validations need to be added to the default set for these types of errors.
167 votes -
Staff Audit Report
To help with Fall 2 reporting, it would be helpful if we had a Staff Audit report in Aeries that HR staff at districts could run to check for errors in staff and teacher records. If it could look for Job Assignments that show as teachers and then look for students or sections assigned to that teacher. If it could look for non-classroom based job assignment and then make sure there are no kids or sections assigned to that person. Also if it could look for Staff records that have missing required CALPADS information such as SEID, FTE, End dates…
146 votes -
Connect SSID Lookup API feature from CALPADS
When CALPADS launches their SSID Lookup API feature, please create a process where districts can have the option to search for potential transfer students and locate an SSID if it already exists in CALPADS.
136 votes -
CALPADS Log should ignore CON.ELV
Please include CON.ELV as one of the fields ignored from date changes for the SINF extract, even if just temporarily, to help us navigate through Fall 1.
Many districts are actively addressing the issue of thousands of CALPADS fatal errors with code SINF0453F1, related to the missing Parent Guardian Highest Education Level. When school sites update CON.ELV, a CALPADS log is generated for the change, and the SINF extract reflects this alteration date. However, this process is creating a new SINF record in CALPADS, using the change date from the CALPADS log, instead of updating the original SINF record from the…
110 votes -
CALPADS Extract Should ALLOW LEAs to NOT Auto-Populate End Dates for SPRG Files
When districts generate SPRG files within the last 30 calendar days of the school year, the SPRG file created by Aeries will automatically close out all program records with the last day of school. The 'Do Not Extract Future Dates' does NOT apply to SPRG, it only applies to SENR. CALPADS and TOMS have both stated multiple times that if LEAs are still CAASPP/ELPAC Testing, program records should not be submitted with future end dates. Otherwise, accommodations for 504 plan students in particular will be lost. Aeries should allow DISTRICTS to determine if/when they auto-close program records in CALPADS prior…
98 votes -
CALPADS Summer ELPAC Testing tab - Adjust to work with SSID Match Tool Redesign
The CALPADS Summer ELPAC Testing tab in CALPADS Extracts needs to be updated to align with the CALPADS SSID Match Tools redesign.
89 votesHello, I wanted to let you know that development is starting on this item and it will be shipped when all work items have been completed for this project.
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CALPADS Report Needed - Teacher Course Qualification Listing
In order to assist schools in properly assigning teachers to courses and section in a way that is compatible with state credentialing requirements, a new report in Aeries must be created to display Course (and maybe Section) information alongside staff information (including SEID). This report would mimic the CALPADS Fall 2 4.3 so that LEAs can get a jump on assignment monitoring.
77 votes -
Import CALPADS Student Initial US School Enrollment Date K-12
When importing the SSID Extract, import the CALPADS Field 2.36 – Student Initial US School Enrollment Date K-12 into LAC.USS (US School K-12).
54 votes -
Aeries CALPADS SENR ODS Adjustment for the E150 Exit code
Adjust the CALPADS SENR ODS process to auto-populate the E150 Exit code for all Enrollment Status changes within the same school. Currently the internal 440 exit code is only extracting as the E150 exit code for the Enrollment Status change from 10 - Primary Enrollment to 50 - Non-ADA (and vice-versa) in the same school.
52 votes -
CALPADS Fall 2 PSTS Extract
Adjust the logic to not evaluate the Cohort year. CDE indicates the PSTS extract should extract regardless of cohort, the logic needs to be modified to no longer use this as a factor when the extract process is generated.
44 votes -
Exclude record from SDEM flag for STF records
It would be ideal if there was a flag for excluding certain STF records from being pulled in SDEM files. We now have virtually all staff records in Aeries for ParentSquare, which we use for COVID daily screening, and we need a better way to exclude classified staff and sub teachers who have SEIDs. We have more of these than you might think, as many people got a SEID as a sub or they failed a credentialing program and now work in classified roles, like Instructional Assistants or Clerical staff. Right now we load all staff data from Escape (HRIS),…
44 votes -
CALPADS - Allow users to select E150 mid-year exit reason in Attendance Enrollment and ENR and allow for XRF translation.
Request for the CALPADS student exit code E150 (program/grade change) to be added to Aeries. Allow users to select E150 mid-year exit reason in Attendance Enrollment and ENR and allow for XRF translation. Instead of the extract pulling the proper E150 code when the student has the program/grade change, it would be nice for users to be able to select the proper E150 when applicable. This would avoid confusion when E150 is referenced in CALPADS trainings or discussions.
42 votes -
Enhance CALPADS SENR Extract to Insert Exit E156 For Returning Students Coded with a STU.GR/STU.NG Translated to Grade 12
Enhance the CALPADS SENR Extract to insert an exit reason code of E156 for returning students coded with a STU.GR/STU.NG that is translated to grade 12 in Code Translations (XRF).
i.e. local STU.GR/NG = 14-16 and XRF Student Grade (STU.GR) 14-16 = 12.38 votes -
Enhance Alt Ed Scheduling to allow placeholder sections with multiple attributes (CALPADS)
Enhance Alt Ed Scheduling to allow one placeholder section to have many different course attributes, such as Independent Study, Distance Learning, CTE
37 votes -
Include Unaccompanied Youth Indicator in Residence Survey Audit Tool
The Residence Survey Audit Tool is incomplete. As it currently stands, it adds a whole bunch of 191 records that are missing a State Required Field (Unaccompanied Youth Indicator), thus resulting in fatal errors when sending up the SPRG. For this tool to be really effective and time-saving, the Unaccompanied Youth indicator needs to be included. Maybe auto-populate it as a N and then we can go in and change the the Ys? Or include an option for the person completing the Audit to indicate a Y or N for Unaccompanied Youth.
33 votes -
Need a report that mimics CALPADS 15.1 & 15.2 reports for ACGR
CALPADS instituted 2 new reports under the Accountability/Monitoring Reports section to help monitor and validate the 4-year Cohort Grad Rate (ACGR) data.
15.1 - Cohort Outcome - Counts and Rates
15.2 - Cohort Outcome - Student Details
https://documentation.staging.calpads.org/Reports/Accountability/Accountability/A report is needed in Aeries to help customers validate the information.
33 votes -
Allow itinerant teachers to be primary on their sections
For Flex Scheduling schools, we report itinerant teachers by creating a class for them, tagging it as itinerant, and making sure that the teacher is NOT set as primary on the class. This causes various issues with syncing to third-party systems, pulling data in Query, and means that the class shows up as unassigned in reports and the Flex MST board. I can't think of a good reason why they can't be set as primary (maybe it's a carryover from the pre-flex world?) so please remove this restriction.
26 votes -
SELA Import - Include list of SSIDs when no match is found
SELA Import Results. Update the email results to include a list of SSID numbers instead of the number of students without matches. This will help with identifing the SSID in the file that was not matched to a record in Aeries.
24 votes -
CALPADS SENR ODS Process and the "Adult Age Students with Disabilities in Transition Status" Indicator
The CALPADS SENR ODS Process needs to be adjust for field 1.34 "Adult Age Students with Disabilities in Transition Status" Indicator when students have an exit date in the Special Ed Exit date field (CSE.XD) during the current school year and the CALPADS SENR ODS file has "Y" for field 1.34. Currently the process is changing the "Y" to an "N" if the student has an exit date in the Special Ed Exit date field (CSE.XD) during the current school year.
20 votes -
SINF - ODS reconciliation - CALPADS extract
The 8.25.22 SENR ODS reconciliation extract process is pretty nice!
It would be nice if something similar could be done for the SINF. Right now we have to extract the full history of changes (8,000+ records as of right now for us) and this will only continue to grow.
Recent experience shows that even after the redesign, the larger the file .... THE LONGER CALPADS takes to process the file.
20 votes
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