Skip to content

Aeries Ideas

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback

71 results found

  1. CALPADS Data Validations

    Due to the new CALPADS Post Process Redevelopment, Data Validations are needed in Aeries before the file is submitted to CALPADS. A file can only post if it passes all input validations. If a file has 1 error, the entire file will reject. The file extract process will take care of the bulk of these file format validations, but cross-field and/or valid code combination errors may still occur. New validations need to be added to the default set for these types of errors.

    163 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    7 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  2. Staff Audit Report

    To help with Fall 2 reporting, it would be helpful if we had a Staff Audit report in Aeries that HR staff at districts could run to check for errors in staff and teacher records. If it could look for Job Assignments that show as teachers and then look for students or sections assigned to that teacher. If it could look for non-classroom based job assignment and then make sure there are no kids or sections assigned to that person. Also if it could look for Staff records that have missing required CALPADS information such as SEID, FTE, End dates…

    137 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  3. Connect SSID Lookup API feature from CALPADS

    When CALPADS launches their SSID Lookup API feature, please create a process where districts can have the option to search for potential transfer students and locate an SSID if it already exists in CALPADS.

    133 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    8 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  4. CALPADS Log should ignore CON.ELV

    Please include CON.ELV as one of the fields ignored from date changes for the SINF extract, even if just temporarily, to help us navigate through Fall 1.

    Many districts are actively addressing the issue of thousands of CALPADS fatal errors with code SINF0453F1, related to the missing Parent Guardian Highest Education Level. When school sites update CON.ELV, a CALPADS log is generated for the change, and the SINF extract reflects this alteration date. However, this process is creating a new SINF record in CALPADS, using the change date from the CALPADS log, instead of updating the original SINF record from the…

    103 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  5. CALPADS Report Needed - Teacher Course Qualification Listing

    In order to assist schools in properly assigning teachers to courses and section in a way that is compatible with state credentialing requirements, a new report in Aeries must be created to display Course (and maybe Section) information alongside staff information (including SEID). This report would mimic the CALPADS Fall 2 4.3 so that LEAs can get a jump on assignment monitoring.

    74 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    5 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  6. CALPADS Summer ELPAC Testing tab - Adjust to work with SSID Match Tool Redesign

    The CALPADS Summer ELPAC Testing tab in CALPADS Extracts needs to be updated to align with the CALPADS SSID Match Tools redesign.

    65 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  7. CALPADS Extract Should ALLOW LEAs to NOT Auto-Populate End Dates for SPRG Files

    When districts generate SPRG files within the last 30 calendar days of the school year, the SPRG file created by Aeries will automatically close out all program records with the last day of school. The 'Do Not Extract Future Dates' does NOT apply to SPRG, it only applies to SENR. CALPADS and TOMS have both stated multiple times that if LEAs are still CAASPP/ELPAC Testing, program records should not be submitted with future end dates. Otherwise, accommodations for 504 plan students in particular will be lost. Aeries should allow DISTRICTS to determine if/when they auto-close program records in CALPADS prior…

    57 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  8. Aeries CALPADS SENR ODS Adjustment for the E150 Exit code

    Adjust the CALPADS SENR ODS process to auto-populate the E150 Exit code for all Enrollment Status changes within the same school. Currently the internal 440 exit code is only extracting as the E150 exit code for the Enrollment Status change from 10 - Primary Enrollment to 50 - Non-ADA (and vice-versa) in the same school.

    48 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  9. SINF Extract - Log info or notify user when a student has an error and 'failed' message displays

    When the SINF process runs and a student has a 'failed' message, it displays the 'Failed and Student ID number" until the process finishes then later displays as "Completed" when it's finished. The file is still downloadable and is valid for the customer to use. A solution is needed to better handle when a student has an error and the error needs to be resolved by the customer prior to running the SINF extract again.

    42 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  10. Exclude record from SDEM flag for STF records

    It would be ideal if there was a flag for excluding certain STF records from being pulled in SDEM files. We now have virtually all staff records in Aeries for ParentSquare, which we use for COVID daily screening, and we need a better way to exclude classified staff and sub teachers who have SEIDs. We have more of these than you might think, as many people got a SEID as a sub or they failed a credentialing program and now work in classified roles, like Instructional Assistants or Clerical staff. Right now we load all staff data from Escape (HRIS),…

    42 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  11. CALPADS - Allow users to select E150 mid-year exit reason in Attendance Enrollment and ENR and allow for XRF translation.

    Request for the CALPADS student exit code E150 (program/grade change) to be added to Aeries. Allow users to select E150 mid-year exit reason in Attendance Enrollment and ENR and allow for XRF translation. Instead of the extract pulling the proper E150 code when the student has the program/grade change, it would be nice for users to be able to select the proper E150 when applicable. This would avoid confusion when E150 is referenced in CALPADS trainings or discussions.

    37 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  12. Include Unaccompanied Youth Indicator in Residence Survey Audit Tool

    The Residence Survey Audit Tool is incomplete. As it currently stands, it adds a whole bunch of 191 records that are missing a State Required Field (Unaccompanied Youth Indicator), thus resulting in fatal errors when sending up the SPRG. For this tool to be really effective and time-saving, the Unaccompanied Youth indicator needs to be included. Maybe auto-populate it as a N and then we can go in and change the the Ys? Or include an option for the person completing the Audit to indicate a Y or N for Unaccompanied Youth.

    32 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  13. Need a report that mimics CALPADS 15.1 & 15.2 reports for ACGR

    CALPADS instituted 2 new reports under the Accountability/Monitoring Reports section to help monitor and validate the 4-year Cohort Grad Rate (ACGR) data.
    15.1 - Cohort Outcome - Counts and Rates
    15.2 - Cohort Outcome - Student Details
    https://documentation.staging.calpads.org/Reports/Accountability/Accountability/

    A report is needed in Aeries to help customers validate the information.

    32 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  14. Modify Internship page to hide prior year records, not inactive records.

    Because internships are now part of the WBLR extract that happens at the end of the year, many times they are being recorded after the internship has ended. Once the record is saved, it disappears from view, and the user thinks the record didn't save properly, so duplicate records are added.

    Also, it would be great if the Employer Evaluation field would be flagged when the WT=10 and there is no Evaluation score entered. Those records are rejected by CALPADS.

    31 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  15. CALPADS Extract Pull From LSI.GN

    Can we please have the extract pull from the LSI.GN field if the student has data populated in that field? It makes sense to extract from that field, particularly since if the LIS.LLN and LSI.LFN is populated that data gets extracted. We have a student (and surely more to come) that identify as a different gender. Populating the STU.GN with the students preferred gender is causing CALPADS fatal errors.

    28 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    4 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  16. CALPADS STAS - Do not extract for students in NPS or Private Schools

    As of 4/2024, CALPADS no longer accepts STAS records for students in an NPS or Private Schools (School of Attendance = 0000001) or private school group (School of Attendance = 0000002). Adjust the logic in Aeries to no longer extract automatically for these schools. Currently, Aeries automatically populates an exemption indicator for all NPS students. Remove logic that inserts the Exemption indicator.

    25 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    4 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  17. Enhance Alt Ed Scheduling to allow placeholder sections with multiple attributes (CALPADS)

    Enhance Alt Ed Scheduling to allow one placeholder section to have many different course attributes, such as Independent Study, Distance Learning, CTE

    25 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  18. Allow itinerant teachers to be primary on their sections

    For Flex Scheduling schools, we report itinerant teachers by creating a class for them, tagging it as itinerant, and making sure that the teacher is NOT set as primary on the class. This causes various issues with syncing to third-party systems, pulling data in Query, and means that the class shows up as unassigned in reports and the Flex MST board. I can't think of a good reason why they can't be set as primary (maybe it's a carryover from the pre-flex world?) so please remove this restriction.

    21 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  19. SELA

    SELA Import Results. Have a place to see what SSID's are not matching from the import.

    19 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  20. SINF - ODS reconciliation - CALPADS extract

    The 8.25.22 SENR ODS reconciliation extract process is pretty nice!

    It would be nice if something similar could be done for the SINF. Right now we have to extract the full history of changes (8,000+ records as of right now for us) and this will only continue to grow.

    Recent experience shows that even after the redesign, the larger the file .... THE LONGER CALPADS takes to process the file.

    19 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  CALPADS  ·  Admin →
    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
← Previous 1 3 4
  • Don't see your idea?

Feedback and Knowledge Base