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  1. CALPADS Extract - Direct Certification - Email Details

    When importing the DC file in the complete email could we have which students were updated not just a total updated? See below for sample of the email:

    Total Records Processed: 1,091
    Students not found: 0
    Number of students in file with codes other than 'S', 'T', 'M' and, 'R': 579
    FRE - Records Added: 9
    FRE - Records Updated: 1

    15 votes

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    1 comment  ·  CALPADS  ·  Admin →
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  2. Add LIP special program records automatically

    Currently, we have a SQL script that generates 301 LIP program records for all students enrolled in our Dual Immersion charter school and 305 LIP records for all EL students at all of our other schools. Then it adds an end date to the 305 LIP record when the student is RFEP'd. It would be nice if we could do this within Aeries instead of relying on a SQL script.

    14 votes

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    0 comments  ·  CALPADS  ·  Admin →
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  3. CALPADS SELA Import/Conflict Report - Add Home Language

    Please add the Reporting Home Language as part of the SELA Import process. In auditing data we found it would be useful to have the SELA Conflict Report also compare the Reporting Home Language listed in CALPADS to what is in Aeries for testing purposes.

    14 votes

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  4. Enhance Alt Ed Scheduling to allow placeholder sections with multiple attributes (CALPADS)

    Enhance Alt Ed Scheduling to allow one placeholder section to have many different course attributes, such as Independent Study, Distance Learning, CTE

    13 votes

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    1 comment  ·  CALPADS  ·  Admin →
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  5. SELA

    SELA Import Results. Have a place to see what SSID's are not matching from the import.

    13 votes

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  6. Don't make auto close enrollment E155 default

    Can you make this setting have the ability to be save if unchecked. There are many reasons why I don't want the system to auto close an enrollment due to SINR, SIRS and SOFF files that won't post if uploaded against a close enrollment. It's a pain to try and remember to uncheck it every time I go in to the extracts page..

    13 votes

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  7. LTEL Import Process page needs checkmarks to track progress

    Please add checkmarks and other messages so it is apparent what step(s) have been completed. The SELA Import Process under ODS Reconciliation has helpful checkmarks that clearly shows what step you are on in the entire process.

    13 votes

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  8. Print Students With Disability Indicator Field report with SSID import

    Can the email generated when the SSID report is complete include a report of all STU.ID and STU.CID numbers, with a SWD indicator = "Y". We could then forward the report to our Pupil Services department so they can be aware of new students with IEP's

    12 votes

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  9. CALPADS SENR and SPRG ODS Process for Multiple CDS codes

    Modify the CALPADS SENR and SPRG ODS process to allow uploading multiple schools with different CDS codes within one Aeries database. This would help Charter schools and COEs.

    11 votes

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    2 comments  ·  CALPADS  ·  Admin →
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  10. SINF Extract Filter date

    We used to have a date filter option (on the previous CALPADS extract page)

    Extract Only Data Changes:
    Include any changes from the Date: _____ until now.

    The challenge we are facing is that the SINF file continues to grow. We have gone from 9000 records in mid-September to now 13,500 records. The file will only continue to grow as we progress through the year.

    The time to process files in CALPADS is correlated to their size (number of records). So, the file will take longer and longer to process as the school year progresses.
    Most of that time will…

    10 votes

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  11. CALPADS Code Translations need updated

    Code Translations need the NO LONGER IN USE codes removed. Thank you.

    10 votes

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  12. CALPADS Data Audit - Race/Ethnicity Error Fixes

    On Student Data Audit for CALPADS, the Race & Ethnicity errors are triggering for students with a Z code in ETH (Decline to state) and ZZZ code in RC1 (Decline to state) even though the ZZZ code are is mapped to Decline To State on CALPADS XRF. Those should not trigger errors, only blank values should trigger errors. Also would like option to exclude warnings and just process Errors.

    10 votes

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    1 comment  ·  CALPADS  ·  Admin →
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  13. CALPADS - Extract Only School-Level Staff for SDEM/SASS for Charter Schools

    Our charter schools are part of our primary Aeries database for various operational reasons, and our district is responsible for reporting their data to CALPADS. However, they have to be reported separately to CALPADS for special education reasons, so we have to run separate extracts for them.

    Currently, when a user extracts SDEM and SASS files for any set of schools, district office records are included, under the assumption that the district-level records will be relevant. However, when uploading for a charter school, the district-level records aren't relevant, and the files are rejected by CALPADS. As a workaround, every time…

    10 votes

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  14. Can we have a way of identifying the CSE.SWD field that gets downloaded from CALPADS in the SSID extract?

    Our district gets many permitted students with IEPs from other districts, but the parents do not inform us about this. I would like a way to know how many CSE records were updated with this indicator in a report or email when the SSID update from CALPADS is run

    9 votes

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  15. Include Other District Enrollment in SSID Match Session

    Include Other District Enrollment to help identify whether we should be expecting an SSID in CALPADS

    8 votes

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  16. Ability to extract specific programs when pulling the SPRG

    In Powerschool, you have the ability to specify which Programs (PGM) you want to extract when running the SPRG. This way, if you are fixing or adding a whole bunch of 192 records, you can pull a SPRG extract for only the 192 records. This will make the file smaller (nicer for CALPADS) and will allow us to be more concentrated in our data reconciliation. You shouldn't have to pull all programs all the time...It's unnecessary and can result in errors.

    8 votes

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  17. Don't create PGM 181/182 Free/Reduced Record w/ Direct Cert import-PGM records in CALPADS end when stu exits, even if stu returns-DCs don't

    Aeries automatically creates program 181/182 records for all direct certification imports with the direct certification extract from CALPADS.

    CALPADS Fall 1 Report 1.17 counts Free & Reduced Meal Program 181/182 records, but also ends 181/182 program records if a student exits. Aeries, on the other hand, does not automatically end the 181/182 record that was created with the direct cert import process. If the student happens to return, CALPADS no longer counts the 181/182 program record, however, Aeries does.

    In other words, if a student exits the school CALPADS ends the 181/182 record based on the date the student exited,…

    8 votes

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  18. CALPADS - SSIDs for TBD Students After School Starts

    Allow us to filter students to create an SSID file just for TBD students after school starts.

    8 votes

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  19. Post-Secondary Survey - Push and Pull

    Automation: Please work on an automated system in which the PSTS survey questions could be administered/pushed out from within Aeries, a configuration that would identify the eligible students, send the questions/survey to the student's contacts/email, and in turn, would return those responses into the appropriate fields in Aeries "Add/Edit Post-Secondary Survey."

    Aeries definitely have the extract part down! This would be a great enhancement~

    TopsPro Enterprise/CASAS has a function built into their SIS that does all this for the end-user and it is really, really nice!

    7 votes

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  20. CALPADS - School Selection by User instead of District-Wide

    When you have an Aeries district with multiple CDS codes, there are multiple people running the CALPADS extracts. The "Save" button changes the default selection for everyone! Every time an extract is run it changes the default schools for everyone else, and our CALPADS administrator has to deal with errors when they accidently leave a school checked that isn't theirs in the first place.

    7 votes

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