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74 results found

  1. Add LIP special program records automatically

    Currently, we have a SQL script that generates 301 LIP program records for all students enrolled in our Dual Immersion charter school and 305 LIP records for all EL students at all of our other schools. Then it adds an end date to the 305 LIP record when the student is RFEP'd. It would be nice if we could do this within Aeries instead of relying on a SQL script.

    19 votes
    0 comments  ·  CALPADS  ·  Admin →
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  2. CALPADS SELA Import/Conflict Report - Add Home Language

    Please add the Reporting Home Language as part of the SELA Import process. In auditing data we found it would be useful to have the SELA Conflict Report also compare the Reporting Home Language listed in CALPADS to what is in Aeries for testing purposes.

    18 votes
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  3. CALPADS Extract - Direct Certification - Email Details

    When importing the DC file in the complete email could we have which students were updated not just a total updated? See below for sample of the email:

    Total Records Processed: 1,091
    Students not found: 0
    Number of students in file with codes other than 'S', 'T', 'M' and, 'R': 579
    FRE - Records Added: 9
    FRE - Records Updated: 1

    17 votes
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  4. LTEL Import Process page needs checkmarks to track progress

    Please add checkmarks and other messages so it is apparent what step(s) have been completed. The SELA Import Process under ODS Reconciliation has helpful checkmarks that clearly shows what step you are on in the entire process.

    17 votes
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  5. Print Students With Disability Indicator Field report with SSID import

    Can the email generated when the SSID report is complete include a report of all STU.ID and STU.CID numbers, with a SWD indicator = "Y". We could then forward the report to our Pupil Services department so they can be aware of new students with IEP's

    14 votes
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  6. CALPADS Data Audit - Race/Ethnicity Error Fixes

    On Student Data Audit for CALPADS, the Race & Ethnicity errors are triggering for students with a Z code in ETH (Decline to state) and ZZZ code in RC1 (Decline to state) even though the ZZZ code are is mapped to Decline To State on CALPADS XRF. Those should not trigger errors, only blank values should trigger errors. Also would like option to exclude warnings and just process Errors.

    14 votes
    2 comments  ·  CALPADS  ·  Admin →
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  7. Additional Violations for CALPADS Assertive Discipline

    Currently there is a limit of five violations per incident in Assertive Discipline. We've run into this limit due to a complicated multi-day incident this summer that would have benefitted from being able to list ALL of the violations committed by the involved students in this one incident. Would like to request the number of available slots for ed code violations be increased from five to ten.

    13 votes
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  8. CALPADS SENR and SPRG ODS Process for Multiple CDS codes

    Modify the CALPADS SENR and SPRG ODS process to allow uploading multiple schools with different CDS codes within one Aeries database. This would help Charter schools and COEs.

    13 votes
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  9. CALPADS - Extract Only School-Level Staff for SDEM/SASS for Charter Schools

    Our charter schools are part of our primary Aeries database for various operational reasons, and our district is responsible for reporting their data to CALPADS. However, they have to be reported separately to CALPADS for special education reasons, so we have to run separate extracts for them.

    Currently, when a user extracts SDEM and SASS files for any set of schools, district office records are included, under the assumption that the district-level records will be relevant. However, when uploading for a charter school, the district-level records aren't relevant, and the files are rejected by CALPADS. As a workaround, every time…

    13 votes
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  10. SSID Import - Include list of SSIDs for students who already had different SSIDs

    SSID Import Results -
    Update the email results to include a list of SSID numbers in addition to the number of students who already had different SSIDs. This will help with identifying the existing SSID in Aeries

    12 votes
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  11. Include Other District Enrollment in SSID Match Session

    Include Other District Enrollment to help identify whether we should be expecting an SSID in CALPADS

    12 votes
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  12. Can we have a way of identifying the CSE.SWD field that gets downloaded from CALPADS in the SSID extract?

    Our district gets many permitted students with IEPs from other districts, but the parents do not inform us about this. I would like a way to know how many CSE records were updated with this indicator in a report or email when the SSID update from CALPADS is run

    12 votes
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  13. SINF Extract Filter date

    We used to have a date filter option (on the previous CALPADS extract page)

    Extract Only Data Changes:
    Include any changes from the Date: _____ until now.

    The challenge we are facing is that the SINF file continues to grow. We have gone from 9000 records in mid-September to now 13,500 records. The file will only continue to grow as we progress through the year.

    The time to process files in CALPADS is correlated to their size (number of records). So, the file will take longer and longer to process as the school year progresses.
    Most of that time will…

    12 votes
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  14. Update Aeries Exit Reason 170 to Match CALPADS E170 Description

    Update Aeries Exit Reason (ATT.RS) 170 Secondary Enrollment Exit to match CALPADS E170 Non-Primary Enrollment Exit (NonPrimaryEnrExit).

    10 votes
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  15. Adjust the RACE extended query multiple race categories to align with CALPADS documentation.

    Adjust the RACE extended query multiple race categories to align with CALPADS documentation.

    10 votes
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  16. SELA Conflict Report - Exclude TK Students

    Enhance the SELA Conflict Report to omit TK students, as they are no longer participating in the ELPAC test.

    Workaround: ​Run a SKIP query first. Then, run the report.
    SKIP STU IF GR = -1

    10 votes
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  17. CALPADS SPRG ODS orphaned records - Program 191 Homeless

    Compare CALPADS SPRG ODS records against Aeries and delete program code 191 Homeless records that exist in the ODS file but no longer exist in Aeries.

    10 votes
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  18. Ability to extract specific programs when pulling the SPRG

    In Powerschool, you have the ability to specify which Programs (PGM) you want to extract when running the SPRG. This way, if you are fixing or adding a whole bunch of 192 records, you can pull a SPRG extract for only the 192 records. This will make the file smaller (nicer for CALPADS) and will allow us to be more concentrated in our data reconciliation. You shouldn't have to pull all programs all the time...It's unnecessary and can result in errors.

    10 votes
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  19. CALPADS Data Audit Error for TK Students

    Enhance the CALPADS Data Audit report to exclude TK students from this specific error: “STU.LF = TBD Could not determine if a student is enrolled more than 90 days.”

    9 votes
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  20. CALPADS SPRG ODS orphaned records -All other eligibility orphaned Program records not being deleted that no longer exist

    Compare CALPADS SPRG ODS records against Aeries and delete all other program records that exist in the ODS file but no longer exist in Aeries. These are records that become orphaned after being added to Aeries, uploaded to CALPADS, then deleted from Aeries and no longer exist. Previously, participation records, FRE and Homeless records were handled separately. This idea will capture all other Eligibility Programs not already being deleted when they no longer exist.

    9 votes
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