Aeries Ideas
75 results found
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SELA
SELA Import Results. Have a place to see what SSID's are not matching from the import.
19 votes -
CALPADS SENR ODS Process and the "Adult Age Students with Disabilities in Transition Status" Indicator
The CALPADS SENR ODS Process needs to be adjust for field 1.34 "Adult Age Students with Disabilities in Transition Status" Indicator when students have an exit date in the Special Ed Exit date field (CSE.XD) during the current school year and the CALPADS SENR ODS file has "Y" for field 1.34. Currently the process is changing the "Y" to an "N" if the student has an exit date in the Special Ed Exit date field (CSE.XD) during the current school year.
19 votes -
SINF - ODS reconciliation - CALPADS extract
The 8.25.22 SENR ODS reconciliation extract process is pretty nice!
It would be nice if something similar could be done for the SINF. Right now we have to extract the full history of changes (8,000+ records as of right now for us) and this will only continue to grow.
Recent experience shows that even after the redesign, the larger the file .... THE LONGER CALPADS takes to process the file.
19 votes -
Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level
Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level of the actual ENR records to determine the start date of the TK program record, if it changed after the beginning of the student's enrollment record that year. The SPRG TK record should start as of the first day of TK enrollment for the school year.
17 votes -
Add LIP special program records automatically
Currently, we have a SQL script that generates 301 LIP program records for all students enrolled in our Dual Immersion charter school and 305 LIP records for all EL students at all of our other schools. Then it adds an end date to the 305 LIP record when the student is RFEP'd. It would be nice if we could do this within Aeries instead of relying on a SQL script.
16 votes -
CALPADS Extract - Direct Certification - Email Details
When importing the DC file in the complete email could we have which students were updated not just a total updated? See below for sample of the email:
Total Records Processed: 1,091
Students not found: 0
Number of students in file with codes other than 'S', 'T', 'M' and, 'R': 579
FRE - Records Added: 9
FRE - Records Updated: 116 votes -
CALPADS no longer allow special characters in Contacts
CALPADS SINF is pulling parent contact names causing an Invalid Character error.
15 votesThis is a CALPADS bug on their end. They DO intend to allow these special characters again, so we will not be changing our process at this time. If the
SINF update is needed, the customer either needs to make it manually in OM, or remove the offending characters from Aeries, but ALSO delete the CALPADS log entries for that change (the ones that contain the offending characters) so they won't be extracted also.
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CALPADS SELA Import/Conflict Report - Add Home Language
Please add the Reporting Home Language as part of the SELA Import process. In auditing data we found it would be useful to have the SELA Conflict Report also compare the Reporting Home Language listed in CALPADS to what is in Aeries for testing purposes.
15 votes -
Don't make auto close enrollment E155 default
Can you make this setting have the ability to be save if unchecked. There are many reasons why I don't want the system to auto close an enrollment due to SINR, SIRS and SOFF files that won't post if uploaded against a close enrollment. It's a pain to try and remember to uncheck it every time I go in to the extracts page..
14 votes -
LTEL Import Process page needs checkmarks to track progress
Please add checkmarks and other messages so it is apparent what step(s) have been completed. The SELA Import Process under ODS Reconciliation has helpful checkmarks that clearly shows what step you are on in the entire process.
13 votes -
Import CALPADS Student Initial US School Enrollment Date K-12
When importing the SSID Extract, import the CALPADS Field 2.36 – Student Initial US School Enrollment Date K-12 into LAC.USS (US School K-12).
12 votes -
CALPADS SENR and SPRG ODS Process for Multiple CDS codes
Modify the CALPADS SENR and SPRG ODS process to allow uploading multiple schools with different CDS codes within one Aeries database. This would help Charter schools and COEs.
12 votes -
Print Students With Disability Indicator Field report with SSID import
Can the email generated when the SSID report is complete include a report of all STU.ID and STU.CID numbers, with a SWD indicator = "Y". We could then forward the report to our Pupil Services department so they can be aware of new students with IEP's
12 votes -
CALPADS - Extract Only School-Level Staff for SDEM/SASS for Charter Schools
Our charter schools are part of our primary Aeries database for various operational reasons, and our district is responsible for reporting their data to CALPADS. However, they have to be reported separately to CALPADS for special education reasons, so we have to run separate extracts for them.
Currently, when a user extracts SDEM and SASS files for any set of schools, district office records are included, under the assumption that the district-level records will be relevant. However, when uploading for a charter school, the district-level records aren't relevant, and the files are rejected by CALPADS. As a workaround, every time…
12 votes -
CALPADS SPRG - Generate Records for Enrollment Status Code = 20
Enhance the SPRG process to generate program records for Enrollment Status Code = 20 based on the criteria from the CALPADS User Manual
https://documentation.calpads.org/Reports/EOY2/Report5.1_ProgramParticipantsCount/11 votes -
CALPADS Code Translations need updated
Code Translations need the NO LONGER IN USE codes removed. Thank you.
11 votes -
CALPADS Data Audit - Race/Ethnicity Error Fixes
On Student Data Audit for CALPADS, the Race & Ethnicity errors are triggering for students with a Z code in ETH (Decline to state) and ZZZ code in RC1 (Decline to state) even though the ZZZ code are is mapped to Decline To State on CALPADS XRF. Those should not trigger errors, only blank values should trigger errors. Also would like option to exclude warnings and just process Errors.
11 votes -
Include Other District Enrollment in SSID Match Session
Include Other District Enrollment to help identify whether we should be expecting an SSID in CALPADS
10 votes -
Can we have a way of identifying the CSE.SWD field that gets downloaded from CALPADS in the SSID extract?
Our district gets many permitted students with IEPs from other districts, but the parents do not inform us about this. I would like a way to know how many CSE records were updated with this indicator in a report or email when the SSID update from CALPADS is run
10 votes -
SINF Extract Filter date
We used to have a date filter option (on the previous CALPADS extract page)
Extract Only Data Changes:
Include any changes from the Date: _____ until now.The challenge we are facing is that the SINF file continues to grow. We have gone from 9000 records in mid-September to now 13,500 records. The file will only continue to grow as we progress through the year.
The time to process files in CALPADS is correlated to their size (number of records). So, the file will take longer and longer to process as the school year progresses.
Most of that time will…10 votes
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