Aeries Ideas
69 results found
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CALPADS SPRG ODS - enhance process for FRE records that need to be deleted
CALPADS SPRG ODS - Enhance the reconciliation process for FRE records that need to be deleted.
In the SPRG ODS Reconciliation process, the records with a date that started prior to the first day of school but after 6/30 of the previous year are being closed 1 day before the enrollment start date causing the record to receive a GERR0005 error in CALPADS and will not post successfully. LEAs do not have ownership which is causing LEAs to have to manually clean up data, in some cases hundreds of records.6 votes -
Free and Reduced CALPADS Information to Follow CALPADS FRPM Data Collection: Required Forms for Schools in 2022-23 *changes are due to AB
Create Report options or functions to ensure that students are following the CALPADS FRPM Data Collection: Required Forms for Schools in 2022-23*changes are due to AB 130 (2021-22 budget trailer bill for education) California Universal Meals Program.
Districts are not allowed to lower the students eligibility during the 5 year cycle. Create options that move students into the next year's eligibility to ensure that the district is in compliance with the LCFF requirements as outlined in the attached form.
5 votes -
CALPADS STAS Issue With Charter School Option
CALPADS STAS Extract - If a single database has multiple CDS Codes used for reporting - When a virtual school houses students tagged with a Reporting Home School, and CALPADS Extract School Options are set to a specific school, the STAS file may include other student attendance data from CDS Codes that were not selected in the extract.
5 votes -
CALPADS Identifier import - Add a new report for new SSIDs imported
A summary report of new SSIDs with a date range and options for SWD=Y only etc. would be very useful.
5 votes -
CALPADS SENR extract - For E155 honor using tracks and pull Enrollment Exit date that is not a *track vacation date
CALPADS SENR extract - For E155 records, the Enrollment Exit Date in SENR is not pulling the last active day of school for the student when tracks are being used and the Calendar has *track vacation days. Honor tracks for the option "Auto-close enrollment (E155/E156).
4 votes -
Would it be possible to add the ability to view Other District Enrollment data when going through the SSID match process?
Would it be possible to add the ability to view ODE data when going through the SSID match process? This would be very helpful to me since that window needs to be viewed to find out where the student previously attended school in order to assign the SSID.
4 votes -
CALPADS SPRG process - Adjust Program Start/End Dates to Enrollment Dates when CALPADS 504 option is de-selected
When the CALPADS option SPRG 504 Plans: Extract as an eligibility program with the program start date is de-selected, it should be analyzing enrollment dates and using enrollment Start and End dates instead of dates from FOF table if an FOF record exists and spans across school years.
Currently, there is no logic to handle programs that span across different school years. An example would be a FOF records that spans from 09/22/2022 to 09/11/2023 or from 12/5/2022 to 12/5/2023
4 votesHello, I wanted to let you know that development is starting on this item, and it will be shipped when testing is completed.
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Auto create 113 CA Partnership Academy special program records based on Course Attendance
Currently, we have a SQL script that generates a 113 CA Partnership Academy special program record for all students with Course Attendance in specified courses. It would be nice to be able to do this within Aeries rather than relying on a SQL script.
4 votes -
Calpads Extract - State Course Code TCH.CB vs Course when a teacher's class setting changes to self contained
It would be extremely helpful to allow the Calpads Extract to look at TCH.CB only when it is filled versus the Course - State Course Code Assigned. An example of when this is useful is the case when the school year has started and the classroom setting is forced to go into a self-contained setting vs departmentalized setting.
For Fall 2 reporting and assignment monitor, this would allow us to adjust the course code to reflect the staff setting. In turn, this would allow for us to cut down on our Calpads error reporting.
4 votes -
Calpads - Adjust logic to check TCH.MTS = 09 when the school has TCH.IT = Y
Calpads - Adjust logic to check TCH.MTS = 09 when the school has TCH.IT = Y
4 votes -
CRSC extract creating Course Section ID greater than 10 characters in some instances
In some cases, the system-generated Course Section ID is greater than 10 characters. Specifically this seems to be happening when a course taken at a community college has the HIS.SDE field populated, and the student's enrollment includes a Home Reporting School code. It's that combination of things that's causing the system-generated Course Section ID is greater than 10 characters. Courses reported for other schools don't have that issue, probably because it's the trigger for the Reporting Home School that's adding two additional characters in front of the Course Section ID.
4 votes -
SINF - Contact Analysis Flowchart
The current Contact Analysis Flowchart seems to hinder accurately reporting student demographics information to CALPADS.
We would like step 1 to consider IF District Settings have any defined Guardian code(s).
IF Guardian codes have been established, reported contacts should be limited to Contact records using those codes.
IF a particular student does not have any contacts with a CON.CD matching one of the defined Guardian codes, then that student shouldn't have any contacts extracted due to not having the required information entered.
(potentially an option could be added to allow districts to FALL back to the CON.OR scheme -- though…4 votes -
New Report for Special Ed Information and Teacher Credentials-CALPADS
Using Special Education information and credential information, create class lists with Primary and secondary disabilities for courses where instructional strategy = 700 (special education). This would be helpful for CALPADS assignment monitoring requirements.
4 votes -
CALPADS Enrollment Update Extract File date timestamp should be visible once process completes and page refreshes
On CALPADS > Enrollment Update tab, when an SENR or SPRG file is uploaded, the file date timestamp information is not displaying until after the user reloads the page. The date timestamp of the last file uploaded should display once the process has completed, without the need for the user to manually refresh the page.
3 votes -
SDEM pulling inactive staff with leave dates prior to CBEDs day
SDEM is pulling staff where TG = 'I' AND who have leave dates prior to CBEDS Day.
3 votes -
Save Option for SSID Match Operations
Could a save option be added to the SSID Match Operations? When working with hundreds of New SSIDs it's nearly impossible to finish the process in one seating. There are times when I accidentally click on another page and when I go back to SSID Match Operations I have to start over. There are also the issues of not having enough time to complete the process or timing out and having to start over rather than where you left off.
3 votes -
Create virtual "Course Section IDs" in (CRSC) and (SCSC) For more transcript hand entries
Please add a 'trigger' field to create virtual Course Section IDs for other courses. (Just like the process that allows Aeries to create virtual Course Section IDs for Dual Credit courses that are hand entered onto the transcripts) And, add the fields to HIS (like you did for SDE) that can be populated for differing attributes depending on the circumstances. For Example: A course taken in an Independent Study program may be Distance Learning, or may not - the DLI field should be available. The MST would have indicated the differences in ESR, LI, INS, FS, TEP, ISI, DLI, OIT,…
3 votes -
SENR Reconciliation for Prior Years
Please add an option to reconcile SENR for prior years using the existing SENR ODS Reconciliation system/logic. Currently, when making adjustments to past enrollment data (ie. family claimed to be moving to another CA district but left the state instead, causing an ERD), the adjustments need to be made manually in both Aeries and CALPADS. We'd like to be able to only make the changes in Aeries and use the standard reconciliation process.
3 votes -
SINF Contact for Restricted Contacts
Can there be a way to pull a Restricted Contact (CON.CD) into the SINF extract for Parent/Guardian Name/Ed Level? Some parents are considered restricted but they still have ed rights and should be included with the SINF extract even if they are coded as R-Restricted.
3 votes -
Add SELA ODS language to LAC table/Language Assessment page
Add a field to Language Assessment page (LAC table) for SELA ODS language, next to EAC and EAD, so that we could see the language in the SELA ODS file for those students that have a discrepancy in language. The biggest reason for this is those students that we have marked EO, but are not EO in CALPADS. Right now we have to lookup each student in CALPADS to find their language, even though it's in the SELA ODS extract.
3 votes
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