AdminKathy Kelly (Quality Control, Aeries Software)

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  1. 35 votes

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    Hello!
    We are analyzing this change now and would like your opinions on how this should be done. Currently Aeries handles the 504 Plan program similar to a Participation program even though it is an Eligibility program. The SPRG file extracts 504 records with the student’s current year enrollment date if the 504 Plan (FOF) or Special Programs (PGM) start date is before the student’s current year enrollment date. At the end of the school year, Aeries auto-closes out all Participation programs and 504 programs in the SPRG extract. This logic was added in 2018 to help our districts with CALPADS Overlapping errors. At one time the 504 Plan program was a Participation program in CALPADS.

    In a recent ticket, a customer provided communication from Brandi Jauregui from the California Department of Education. saying that that 504 plans should now be left open to facilitate summer testing.

    Here is the proposed solution:

    Treat 504 program records as true eligibility, similar to Special Education. Extract with the actual start date in the 504 Plan (FOF) or Special Programs (PGM) record and do not auto-close the record at the end of the school year if no end date is populated.

    This would require all districts to run the SPRG ODS Reconciliation process to adjust the records in CALPADS. The previous years 504 records will need to be deleted in CALPADS to prevent overlapping errors.

    What we need to know from you is if we should add a CALPADS Option for this or force this change for all users. The SPRG ODS Reconciliation Process would need to be completed before submitting a SPRG file to CALPADS with this new logic.

  2. 7 votes

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    AdminKathy Kelly (Quality Control, Aeries Software) commented  · 

    When clicking on the Completed Letters to Print/Mail link, the pdf letters do not generate and time out.

    AdminKathy Kelly (Quality Control, Aeries Software) shared this idea  · 
  3. 26 votes

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    AdminKathy Kelly (Quality Control, Aeries Software) commented  · 

    We are looking at adding chromebooks to our District Assets items page. We have about 1200 of them with serial numbers, descriptions and barcodes on a spreadsheet. Is there a way to upload a CSV file or spreadsheet into the Aeries District Asset Resources page (DRI table).

  4. 1 vote

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    0 comments  ·  Aeries Ideas » Scheduling  ·  Admin →
    AdminKathy Kelly (Quality Control, Aeries Software) shared this idea  · 
  5. 5 votes

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    AdminKathy Kelly (Quality Control, Aeries Software) commented  · 

    Also filter options to include grade level and enrollment by student program (SP and/or AttPrg1,AttPrg2).

  6. 196 votes

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    AdminKathy Kelly (Quality Control, Aeries Software) commented  · 

    We would like to request an option for an e-signature during the Parent Data Confirmation and Online Enrollment, for the Emergency Card and Documents.  Currently they require a "wet signature" on those forms, but due to the COVID-19 virus, they are hoping to have an option for an e-signature.

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