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  1. CALPADS Extract Pull From LSI.GN

    Can we please have the extract pull from the LSI.GN field if the student has data populated in that field? It makes sense to extract from that field, particularly since if the LIS.LLN and LSI.LFN is populated that data gets extracted. We have a student (and surely more to come) that identify as a different gender. Populating the STU.GN with the students preferred gender is causing CALPADS fatal errors.

    28 votes

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    4 comments  ·  CALPADS  ·  Admin →
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  2. Ability to extract specific programs when pulling the SPRG

    In Powerschool, you have the ability to specify which Programs (PGM) you want to extract when running the SPRG. This way, if you are fixing or adding a whole bunch of 192 records, you can pull a SPRG extract for only the 192 records. This will make the file smaller (nicer for CALPADS) and will allow us to be more concentrated in our data reconciliation. You shouldn't have to pull all programs all the time...It's unnecessary and can result in errors.

    9 votes

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  3. CALPADS STAS Issue With Charter School Option

    CALPADS STAS Extract - If a single database has multiple CDS Codes used for reporting - When a virtual school houses students tagged with a Reporting Home School, and CALPADS Extract School Options are set to a specific school, the STAS file may include other student attendance data from CDS Codes that were not selected in the extract.

    5 votes

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  4. Calpads History Tab

    Add a comment box and the option to not 'POST' under the Actions column on the new CALPADS History tab. There have been incidents where we didn't use 1 of the files. For example, forgetting to exclude secondary enrollments when pulling an SPRG file gave me an Exit SPRG that I could post since the student in the file is secondarily enrolled.
    Defeats the purpose of keeping track when we are saying we posted something that we didn't.

    2 votes

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  5. Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level

    Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level of the actual ENR records to determine the start date of the TK program record, if it changed after the beginning of the student's enrollment record that year. The SPRG TK record should start as of the first day of TK enrollment for the school year.

    17 votes

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    1 comment  ·  CALPADS  ·  Admin →
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  6. do not report language fluency status

    In Other Options in CALAPDS Extracts can we have a table or dropdown where we can select what Language Fluency (STU.LF) code(s) not to report to CALPADS? For example, we have a 'Waiting on **' code for students who are new to our district but not new to CA. This allows our ELPAC team to know they do not need to be Initially ELPAC tested and we are waiting to confirm ELAS. In the past, it was not an issue because CALPADS would just overlook the TBD (which is the translation code) but with the CALPADS changes, it's rejecting the

    2 votes

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  7. CALPADS Code Translations need updated

    Code Translations need the NO LONGER IN USE codes removed. Thank you.

    11 votes

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  8. Post-Secondary Survey - Push and Pull

    Automation: Please work on an automated system in which the PSTS survey questions could be administered/pushed out from within Aeries, a configuration that would identify the eligible students, send the questions/survey to the student's contacts/email, and in turn, would return those responses into the appropriate fields in Aeries "Add/Edit Post-Secondary Survey."

    Aeries definitely have the extract part down! This would be a great enhancement~

    TopsPro Enterprise/CASAS has a function built into their SIS that does all this for the end-user and it is really, really nice!

    8 votes

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  9. Modify Internship page to hide prior year records, not inactive records.

    Because internships are now part of the WBLR extract that happens at the end of the year, many times they are being recorded after the internship has ended. Once the record is saved, it disappears from view, and the user thinks the record didn't save properly, so duplicate records are added.

    Also, it would be great if the Employer Evaluation field would be flagged when the WT=10 and there is no Evaluation score entered. Those records are rejected by CALPADS.

    31 votes

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    1 comment  ·  CALPADS  ·  Admin →
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  10. Calpads Extract - State Course Code TCH.CB vs Course when a teacher's class setting changes to self contained

    It would be extremely helpful to allow the Calpads Extract to look at TCH.CB only when it is filled versus the Course - State Course Code Assigned. An example of when this is useful is the case when the school year has started and the classroom setting is forced to go into a self-contained setting vs departmentalized setting.

    For Fall 2 reporting and assignment monitor, this would allow us to adjust the course code to reflect the staff setting. In turn, this would allow for us to cut down on our Calpads error reporting.

    4 votes

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  11. Need a report that mimics CALPADS 15.1 & 15.2 reports for ACGR

    CALPADS instituted 2 new reports under the Accountability/Monitoring Reports section to help monitor and validate the 4-year Cohort Grad Rate (ACGR) data.
    15.1 - Cohort Outcome - Counts and Rates
    15.2 - Cohort Outcome - Student Details
    https://documentation.staging.calpads.org/Reports/Accountability/Accountability/

    A report is needed in Aeries to help customers validate the information.

    32 votes

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  12. Calpads - Adjust logic to check TCH.MTS = 09 when the school has TCH.IT = Y

    Calpads - Adjust logic to check TCH.MTS = 09 when the school has TCH.IT = Y

    4 votes

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  13. Don't create PGM 181/182 Free/Reduced Record w/ Direct Cert import-PGM records in CALPADS end when stu exits, even if stu returns-DCs don't

    Aeries automatically creates program 181/182 records for all direct certification imports with the direct certification extract from CALPADS.

    CALPADS Fall 1 Report 1.17 counts Free & Reduced Meal Program 181/182 records, but also ends 181/182 program records if a student exits. Aeries, on the other hand, does not automatically end the 181/182 record that was created with the direct cert import process. If the student happens to return, CALPADS no longer counts the 181/182 program record, however, Aeries does.

    In other words, if a student exits the school CALPADS ends the 181/182 record based on the date the student exited,…

    8 votes

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  14. CALPADS Extracts to support accent marks.

    CALPADS Extracts sometimes do not recognize accent marks and instead will place a question mark where the letter was.

    3 votes

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  15. CALPADS Identifier import - Add a new report for new SSIDs imported

    A summary report of new SSIDs with a date range and options for SWD=Y only etc. would be very useful.

    5 votes

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  16. CALPADS - SSIDs for TBD Students After School Starts

    Allow us to filter students to create an SSID file just for TBD students after school starts.

    8 votes

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  17. Print Students With Disability Indicator Field report with SSID import

    Can the email generated when the SSID report is complete include a report of all STU.ID and STU.CID numbers, with a SWD indicator = "Y". We could then forward the report to our Pupil Services department so they can be aware of new students with IEP's

    12 votes

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  18. CALPADS Data Audit - Race/Ethnicity Error Fixes

    On Student Data Audit for CALPADS, the Race & Ethnicity errors are triggering for students with a Z code in ETH (Decline to state) and ZZZ code in RC1 (Decline to state) even though the ZZZ code are is mapped to Decline To State on CALPADS XRF. Those should not trigger errors, only blank values should trigger errors. Also would like option to exclude warnings and just process Errors.

    10 votes

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  19. CALPADS - Allow users to select E150 mid-year exit reason in Attendance Enrollment and ENR and allow for XRF translation.

    Request for the CALPADS student exit code E150 (program/grade change) to be added to Aeries. Allow users to select E150 mid-year exit reason in Attendance Enrollment and ENR and allow for XRF translation. Instead of the extract pulling the proper E150 code when the student has the program/grade change, it would be nice for users to be able to select the proper E150 when applicable. This would avoid confusion when E150 is referenced in CALPADS trainings or discussions.

    37 votes

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    2 comments  ·  CALPADS  ·  Admin →
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  20. CALPADS SELA Import/Conflict Report - Add Home Language

    Please add the Reporting Home Language as part of the SELA Import process. In auditing data we found it would be useful to have the SELA Conflict Report also compare the Reporting Home Language listed in CALPADS to what is in Aeries for testing purposes.

    15 votes

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