Attendance Recovery Tracking & Reporting
CDE new mandate requires that students may only earn attendance recovery minutes in full one-hour increments. Fractions of an hour are not eligible to be counted toward recovery. This creates a challenge when tracking student participation. Current Aeries functionality does not automatically differentiate between “time attended” and “time eligible for recovery credit.”
1. Apply CDE Hour-Block Rule – System calculates and credits only full hours toward recovery.
Example: 35 minutes = 0 hours earned; 1 hour 45 minutes = 1 hour earned; 2 hours 55 minutes = 2 hours earned
2. Flag Eligible vs. Ineligible Time – Store both sets of data (total time vs. credited hours) for transparency.
3. Generate Audit-Friendly Reports – Exportable reports that show: Total time attended; Credited hours applied toward attendance recovery; Ineligible minutes (so auditors can see what was excluded)
Alexandra Nims
shared this idea
4/2/26 - Recent updates to Attendance Recovery
Yesterday’s release contained quite a few items related to Attendance Recovery that we wanted to bring to your attention:
- We’ve updated our Workflow AR document to make it clear about new set-up tasks that must be completed in order for the process to function properly.
- A new District Setting for ADA Make-Up has been added and must be defined in order to enable this new functionality.
- A new field (ATT.AMU) has been added to store Attendance Minutes Utilized when ADA Make-Up is applied for Attendance Recovery.
- Minutes will be auto-calculated based on the student's Special Ed Alternate Minimum Day, school type, or grade level, depending on which applies.
- We will be adding a process soon to automatically update the ATT.AMU field for any existing absences previously recovered via AR.
- We’ve added the Attendance Recovery Bank page that provides a read-only view of each student's AR summary data.
- Total Session Days/Hours Earned/Minutes Earned (from ATD)
- Total Verified Absences/Absences Recovered/AR Minutes Utilized (from ATT)
- Total AR Minutes Available (Total Minutes Earned – Minutes Utilized
- Recoverable Absences available (Verified Absences – Absences Recovered)
- A Mass Calculate AR Data for All Students button is available on the Attendance Recovery Bank page to trigger recalculation of AR data for all students with ATD records.
- We will be adding a process soon to automatically update the AR Minutes Utilized (ATT.AMU) field for any existing absences previously recovered.
- See Attendance Recovery & Supplemental Attendance
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Malcolm Brown
commented
Any idea on timeline for these features to be rolled out? And how this may work with any independent study attendance? We are looking at both attendance recovery and independent study for 25-26, and it would be great to have an idea on these features by the end of June (e.g., so we can plan in summer for 25-26).
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Natasha
commented
Is there a way to do ADA Makeup Code for Positive Attendance schools at this time? Can this feature be added if not?
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Laura White
commented
I know Aeries is good about helping make sure our extracts are accurate for CALPADS reporting. However, the planning for these programs has begun and we can't tell them how to set it up in our system.
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Shelley
commented
Hello Jan,
Are you also looking at how this should be tracked for ADA reporting? -
Amber Lunde
commented
We also need some way to track attendance for our ELO program to comply with the requirement in AB1113 that we submit an attendance record for ELOP starting with the 25-26 school year.
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Jennifer Suter
commented
I am currently on a CDE webinar and they are discussing a new way to have attendance recovery which must be tracked separately from Reg School Day ADA and Saturday School. It was also stated that this would be reported to CALPADS to contribute to an Alternate Absenteeism Rate and be included in P2/Annual Attendance reporting. How will Aeries build this to keep it separate from Saturday School and allow for accounting for multiple days to make up the daily minute allowance? This Attendance Recovery will also be capped at 10 days per student. Can Aeries also include that when building this in Aeries? This is scheduled to roll out in 2025. Thank you so much!
