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  1. Staff Audit Report

    To help with Fall 2 reporting, it would be helpful if we had a Staff Audit report in Aeries that HR staff at districts could run to check for errors in staff and teacher records. If it could look for Job Assignments that show as teachers and then look for students or sections assigned to that teacher. If it could look for non-classroom based job assignment and then make sure there are no kids or sections assigned to that person. Also if it could look for Staff records that have missing required CALPADS information such as SEID, FTE, End dates…

    116 votes

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    1 comment  ·  CALPADS  ·  Admin →

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  2. CALPADS Data Validations

    Due to the new CALPADS Post Process Redevelopment, Data Validations are needed in Aeries before the file is submitted to CALPADS. A file can only post if it passes all input validations. If a file has 1 error, the entire file will reject. The file extract process will take care of the bulk of these file format validations, but cross-field and/or valid code combination errors may still occur. New validations need to be added to the default set for these types of errors.

    115 votes

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    7 comments  ·  CALPADS  ·  Admin →

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  3. Connect SSID Lookup API feature from CALPADS

    When CALPADS launches their SSID Lookup API feature, please create a process where districts can have the option to search for potential transfer students and locate an SSID if it already exists in CALPADS.

    89 votes

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    7 comments  ·  CALPADS  ·  Admin →

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  4. CALPADS SSID Match Results Output File

    Determine options for utilizing new CALPAD SSSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.

    80 votes

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    4 comments  ·  CALPADS  ·  Admin →

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  5. CALPADS Report Needed - Teacher Course Qualification Listing

    In order to assist schools in properly assigning teachers to courses and section in a way that is compatible with state credentialing requirements, a new report in Aeries must be created to display Course (and maybe Section) information alongside staff information (including SEID)

    47 votes

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  6. Exclude record from SDEM flag for STF records

    It would be ideal if there was a flag for excluding certain STF records from being pulled in SDEM files. We now have virtually all staff records in Aeries for ParentSquare, which we use for COVID daily screening, and we need a better way to exclude classified staff and sub teachers who have SEIDs. We have more of these than you might think, as many people got a SEID as a sub or they failed a credentialing program and now work in classified roles, like Instructional Assistants or Clerical staff. Right now we load all staff data from Escape (HRIS),…

    35 votes

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  7. CALPADS Extract Pull From LSI.GN

    Can we please have the extract pull from the LSI.GN field if the student has data populated in that field? It makes sense to extract from that field, particularly since if the LIS.LLN and LSI.LFN is populated that data gets extracted. We have a student (and surely more to come) that identify as a different gender. Populating the STU.GN with the students preferred gender is causing CALPADS fatal errors.

    24 votes

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    4 comments  ·  CALPADS  ·  Admin →

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  8. Need a report that mimics CALPADS 15.1 & 15.2 reports for ACGR

    CALPADS instituted 2 new reports under the Accountability/Monitoring Reports section to help monitor and validate the 4-year Cohort Grad Rate (ACGR) data.
    15.1 - Cohort Outcome - Counts and Rates
    15.2 - Cohort Outcome - Student Details
    https://documentation.staging.calpads.org/Reports/Accountability/Accountability/

    A report is needed in Aeries to help customers validate the information.

    21 votes

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  9. Include Unaccompanied Youth Indicator in Residence Survey Audit Tool

    The Residence Survey Audit Tool is incomplete. As it currently stands, it adds a whole bunch of 191 records that are missing a State Required Field (Unaccompanied Youth Indicator), thus resulting in fatal errors when sending up the SPRG. For this tool to be really effective and time-saving, the Unaccompanied Youth indicator needs to be included. Maybe auto-populate it as a N and then we can go in and change the the Ys? Or include an option for the person completing the Audit to indicate a Y or N for Unaccompanied Youth.

    20 votes

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  10. CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    15 votes

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  11. CALPADS-N470-NoShow records should populate day before enrollment date, NOT day before school starts

    When I extract an SENR file - Extract all data this Year, students who have an SSID number AND are N470 extract in the file. When they are extracted Aeries changes their SWR/Leave date to one day prior to the first day of school according to the school calendar. However, when Aeries changes the enrollment date the SPED record no longer aligns with the enrollment date and it causes a problem every time.

    I will resolve this on my end by removing the SSID number for the student. This will prevent the record from being extracted.

    Surely, I'm not the…

    14 votes

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  12. Change CALPADS Process to generate multiple SPRG files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SPRG reconciliation process, output into several files
    Deletes
    Exits
    Updates

    12 votes

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  13. CALPADS no longer allow special characters in Contacts

    CALPADS SINF is pulling parent contact names causing an Invalid Character error.

    12 votes

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    This is a CALPADS bug on their end. They DO intend to allow these special characters again, so we will not be changing our process at this time. If the 

    SINF update is needed, the customer either needs to make it manually in OM, or remove the offending characters from Aeries, but ALSO delete the CALPADS log entries for that change (the ones that contain the offending characters) so they won't be extracted also.

  14. Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level

    Update the auto-creation process for SPRG Code 185-TK program records to verify the grade level of the actual ENR records to determine the start date of the TK program record, if it changed after the beginning of the student's enrollment record that year. The SPRG TK record should start as of the first day of TK enrollment for the school year.

    12 votes

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  15. CALPADS SPRG Reconciliation needs to create Delete records

    Adjust the SPRG ODS Reconciliation process to create Delete records for programs that are in the CALPADS ODS but not in Aeries. Currently, the process only compares existing program records.

    10 votes

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  16. Print Students With Disability Indicator Field report with SSID import

    Can the email generated when the SSID report is complete include a report of all STU.ID and STU.CID numbers, with a SWD indicator = "Y". We could then forward the report to our Pupil Services department so they can be aware of new students with IEP's

    9 votes

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  17. CALPADS Extract - Direct Certification - Email Details

    When importing the DC file in the complete email could we have which students were updated not just a total updated? See below for sample of the email:

    Total Records Processed: 1,091
    Students not found: 0
    Number of students in file with codes other than 'S', 'T', 'M' and, 'R': 579
    FRE - Records Added: 9
    FRE - Records Updated: 1

    9 votes

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  18. Change CALPADS process to generate multiple EOY file types

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the End of Year Extracts

    FOR EOY Process, must output different records into several extracts
    Deletes
    Exits
    Updates

    This process is needed for any EOY file that is NOT a full-replacement file.

    8 votes

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  19. CALPADS SELA Import/Conflict Report - Add Home Language

    Please add the Reporting Home Language as part of the SELA Import process. In auditing data we found it would be useful to have the SELA Conflict Report also compare the Reporting Home Language listed in CALPADS to what is in Aeries for testing purposes.

    7 votes

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  20. LTEL Import Process page needs checkmarks to track progress

    Please add checkmarks and other messages so it is apparent what step(s) have been completed. The SELA Import Process under ODS Reconciliation has helpful checkmarks that clearly shows what step you are on in the entire process.

    7 votes

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