Modify Monthly Attendance Summary and Monthly Attendance Report for AR
Add a column to provide the AR ADA on the Monthly Attendance Summary and Monthly Attendance Report.
AdminAllison
(Admin, Aeries Software)
shared this idea
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jtien
commented
This is crucial to us because we need to be able to separate the AR days from the regular apportioned days, especially for period reporting.
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Brian St. George
commented
It would be very helpful for P1 and P2 reporting to have the total number of ADA AR days recovered instead of just decreasing the H column by the numbers of days recovered.
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Aaron Dangc
commented
Description:
Currently, Aeries combines Attendance Recovery ADA (generated through ADA Makeup Codes) into overall ADA totals. While districts can view total ADA and utilize queries related to Attendance Recovery, there is no built-in method to separately identify, calculate, or report:
Regular ADA earned through standard attendance
ADA earned specifically through Attendance Recovery/ADA Makeup CodesAs a result, districts must manually interpret and reconcile Attendance Recovery ADA outside of standard attendance reporting processes.
Our district would like Aeries to add functionality that separates Attendance Recovery ADA from regular ADA instead of combining both values into a single ADA total.
Requested Enhancement:
Add functionality that allows districts to separately view and report:
Regular ADA only (excluding Attendance Recovery ADA)
Attendance Recovery ADA only
Combined ADA totalsThis could be accomplished through either:
Separate calculation logic within the Monthly Attendance Summary process, or
Separate built-in reports/totals, such as:
Regular ADA Report
Attendance Recovery ADA ReportThe system should identify ADA generated through ADA Makeup Codes and calculate those totals independently from standard attendance ADA.
Why This Is Needed:
Districts are required to separately track and report Attendance Recovery ADA for state reporting and auditing purposes, including PADC-related reporting. Currently, districts must manually calculate or estimate the Attendance Recovery portion because Aeries only provides combined ADA totals along with queries that districts must interpret and reconcile manually.
This becomes increasingly difficult during Summer School and extended Attendance Recovery periods, where students may recover absences dating back to earlier reporting periods or even the beginning of the school year. Because recovered ADA is merged into overall ADA totals without a distinct reporting structure, districts may have difficulty determining:
Which Attendance Recovery sessions generated ADA
Which reporting period the recovered ADA should apply to
Whether absences have already been recovered previouslyThe lack of separate reporting and audit visibility increases the risk of duplicate recovery tracking, inconsistent reporting practices between districts, and potential data integrity concerns during attendance audits and state reporting reviews.
Adding separate logic and reporting functionality would:
Improve reporting accuracy
Reduce manual calculations and reconciliation work
Simplify auditing and verification processes
Provide greater transparency into ADA calculations
Help districts meet reporting requirements more efficientlyThis enhancement would be especially valuable within the Monthly Attendance Summary process, where districts need clearer visibility into how ADA totals are being generated and attributed.
