KOHA and SCOHR: provide a page and report
Could Aeries provide a page or process for collecting the data and a report for reporting SCOHR (System for California Oral Health Reporting) data?
Added after medical training with new customer.
2
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Carole Williams
shared this idea
The following was released in an update on 04/01/2026. Here are the relevant release notes:
Student Data > Medical > Dental:
- The Dental (DNT) table has been enhanced to automatically capture insert and update user details, providing improved accountability and visibility for auditing purposes.
- Insert/Update date/time, user ID, user name, and user type are now stored for Dental records in the DNT table and are automatically populated on Add and Edit actions.
- The new fields are available in the UI, Query, Database Definition page, and Database Definition Report.
Student Data > Medical > Dental: Many fields and descriptions were adjusted in the Dental page (DNT) to better align with state reporting requirements.
- New fields were added for Parent Notification Date (PND) and On-Site Screening Opt-Out (OPT).
- Descriptions updated on existing fields to better align them with the reporting requirements.
- Dropdown fields for Waiver Reason, Treatment Urgency, and Follow‑Up Status were standardized using fixed code sets aligned with official oral health assessment forms.
- The Follow-Up field (DNT.FO) has been changed from a free-text field to a dropdown field. Any free-text data previously entered in the Dental record Follow-Up field has been automatically migrated to the Comments field to preserve historical information. The Follow-Up field, now called Follow-up Status, contains a dropdown list of hard-coded values for Y-Treatment Received, N-No Treatment and U-Unknown. Local codes can be added using the Update Code table.
- The Dental page has been reorganized to a multi-line layout that closely mirrors the Kindergarten Oral Health Assessment (KOHA) paper forms, making data entry more intuitive and consistent with the forms parents return for first-year dental screenings. See Dental.
We are currently working on an Oral Health Assessment report which will be released soon.
