Dental - Changing Typed Fields to Drop Boxes
Under Dental (and other areas as well), an option to change the typed field (Follow Up for example) to a dropdown box with certain selections such as "Parent Notified", "Scheduled" or "Received Care". It keeps it clean and helps for state reporting so we can run accurate queries without having to filter through words used.
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Lynda Gonzalez
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The following was released in an update on 04/01/2026. Here are the relevant release notes:
Student Data > Medical > Dental:
- The Dental (DNT) table has been enhanced to automatically capture insert and update user details, providing improved accountability and visibility for auditing purposes.
- Insert/Update date/time, user ID, user name, and user type are now stored for Dental records in the DNT table and are automatically populated on Add and Edit actions.
- The new fields are available in the UI, Query, Database Definition page, and Database Definition Report.
Student Data > Medical > Dental: Many fields and descriptions were adjusted in the Dental page (DNT) to better align with state reporting requirements.
- New fields were added for Parent Notification Date (PND) and On-Site Screening Opt-Out (OPT).
- Descriptions updated on existing fields to better align them with the reporting requirements.
- Dropdown fields for Waiver Reason, Treatment Urgency, and Follow‑Up Status were standardized using fixed code sets aligned with official oral health assessment forms.
- The Follow-Up field (DNT.FO) has been changed from a free-text field to a dropdown field. Any free-text data previously entered in the Dental record Follow-Up field has been automatically migrated to the Comments field to preserve historical information. The Follow-Up field, now called Follow-up Status, contains a dropdown list of hard-coded values for Y-Treatment Received, N-No Treatment and U-Unknown. Local codes can be added using the Update Code table.
- The Dental page has been reorganized to a multi-line layout that closely mirrors the Kindergarten Oral Health Assessment (KOHA) paper forms, making data entry more intuitive and consistent with the forms parents return for first-year dental screenings. See Dental.
We are currently working on an Oral Health Assessment report which will be released soon.
