Include Alias name fields on the 504 plan
Include Alias name fields on the 504 plan.
Leslie Jo Martin commented
I am submitting an Aeries Ticket and a programming idea request. There is a conflict with Aeries and CALPADS regarding the proper usage of the alias name fields. I am hoping for the programmers at Aeries acknowledge this conflict and update the title of their alias fields to state “Legal Alias First Name,” “Legal Alias Last Name” and “Legal Alias Middle Name.”
See attached screen shots.
This alias name data does get extracted into the SINF and uploaded to CALPADS. Therefore, only LEGAL previous names should be in these fields. PLUS, for privacy reasons and to adhere to recent law, we need to ensure that teachers and other staff within LEA’s do NOT see the previous legal name information, especially in the case when a name change is due to a gender change. Those student’s now have the right, by law, to insure only “need to know” staff at LEA’s can view their previous legal name information. Currently, due to the Aeries/CALADS conflict on the purpose of the use of the alias fields, LEA’s have incorrectly been putting nick names (not legal) in these alias fields and that data is seen by teachers and in some attendance and other reports in Aeries when it should not be.