Skip to content

Aeries Ideas

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback

491 results found

  1. Adjust Data Confirmation to support separate Education Levels for Parents/Guardians

    Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.

    Move any reference to Highest Parent Ed Level into section collecting Contact Info for Parent/Guardian. Use new field on Contacts to hold this information (CON.ELV) - same codes as old STU.PED field and allow parents to enter/update data as part of DC process.

    73 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

  2. Flex Attendance Quick Print in period school types - Not legible, too long, condense report

    The Flex Attendance Quick print for period attendance schools should be formatted like the traditional attendance quick print, so the reports are usable. Right now the data is not legible.

    72 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    Hello, this idea (or bug) has been completed in the 05/21/2024 update. Here are the Revision Notes:


    Reports - Student Attendance - The report now accommodates schools using Flex Scheduling with period attendance, as follows. See Student Attendance Report for Flex.

    • The report can be run from the Attendance page for the currently selected student, or run from the Reports menu. When run from the Reports menu, the report options page is displayed and will print the last student accessed.
    • The option to print a summary or detailed report was added.
      • Detailed - All dates are included, even if there are no absences
      • Summary - Only dates where absence codes exist are included.
    • The Start Date and End Date options were added allowing the report to be generated for a specific time period.  In the Attendance Summary section, the Days Enrolled and Days Present totals now exclude non-school days…
  3. Adjust Socio-Economic Disadvantaged Status Calculation

    Adjustments are needed in Aeries Analytics because of changes CALPADS is making for Parent/Guardian information on the SINF file. Education Level is now being collected separately for Guardian 1 and Guardian 2, Currently one method the student meets the definition is if the highest education level in STU.PED is Not A High School Graduate.

    70 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    Hello, a fix for this issue was released on 06/04/2024. Here are the relevant revision notes:

    Aeries Analytics (LCAP Indicators) - The Socio-Economically Disadvantaged Status now uses the Ed Level field on the Contacts page (CON.ELV) instead of Student Parent Education Level (STU.PED) to determine student's Socio-Economically Disadvantaged status, according to changes in CALPADS requirements. The criteria is now based on both parent's highest education level being equivalent to 'not a high school graduate,' unless only one parent is reported to CALPADS. Contacts are identified as Parent/Guardians based on Record Type field (CON.CD) according to District Settings.  See Analytics Socio-Economically Disadvantaged Students or Chart of LCAP Indicators.

  4. Online Enrollment - Allow the use of dates instead of ages to determine if student is able to enroll.

    Online Enrollment. Request to have the Enrollment Age Limits changed from age to birthdates. Even the option to use age and/or birthdate. A birthdate would assist in input errors or allowing parents to continue the process for students who are too young.

    70 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    Hello, the idea (or bug) has been completed in the 12/1/2022 update.  Here are the Revision Notes:


    Online Enrollment - Student age was calculated relative to the current date instead of the first day of the registration year, fixed. See Aeries Online Enrollment Parent Process


    Online Enrollment for CA

    • The Enforce TK Birth Dates option was added allowing admin users to prevent a student from being enrolled in Transitional Kindergarten if their birth date does not fall within CDE eligibility guidelines. See Aeries Online Enrollment Admin Settings
    • The grade level estimation for Transitional Kindergarten now reflects the latest CDE guidelines.
  5. Import Test Results - Add Summative ELPAC 2020-2021 File Layout

    The Summative ELPAC scores are now available for import. Please add the ELPAC Test Results - SY: 2020-21 option to the Import Test Scores pull-down

    64 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  Test Scores  ·  Admin →
  6. 61 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  Test Scores  ·  Admin →
  7. CRDC - Update Extract for 2021-22 Reporting

    CRDC - Update Extract for 2021-22 Reporting - Update the Civil Rights (CRDC) extract file to use the 2021-22 administration layout.

    53 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    UPDATE: As of 2/11/2024 the CRDC Extract process has been updated to meet the requirements for the 2021-2022 CRDC Data Collection.  See the Revision notes dated 2/11/2024 for a more thorough explanation of all the changes. Please be sure you are updated to the latest version of Aeries to access these changes.

    NOTE: There are 2 sections where the data is not quite extracting properly, so we are suppressing this data from the extract at this time.

    DISC: Student Discipline (Corporal Punishment, Expulsion, Suspension)

    • DISC-27: School Days Missed Due to Out-of-School Suspension

    OFFN: Offenses

    • OFFN-1: Offenses – Number of Incidents

    We will immediately be adjusting the extract further to include these sections, and that work remains our highest priority. However we wanted our Customers to know about the work-around for these sections, if needed:

    • The data for these sections do appear correctly on the Results screen in Aeries. If desired,…
  8. College Test Scores File Layouts - Update the School Year ranges to SY:... - 2023/24

    a) AP update the SY to SY:2016/17 - 2023/24
    b) ACT update the SY to SY:2020/21 - 2022/23
    c) PreACT update the SY to SY:2021/22 - 2022/23
    d) PSAT10 update the SY to SY:2019/20 - 2023/24
    e) PSAT8/9 update the SY to SY:2019/20 - 2023/24
    f) SAT update the SY to SY:2019/20 - 2023/24

    43 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Test Scores  ·  Admin →

    Hello, the idea (or bug) has been completed in the 2/15/2024 update.  Here are the Revision Notes:

    School Info > Imports and Exports > Import Test Results - The Select the test/layout... field dropdown list was updated to reflect the latest testing administrations for College Entrance Tests, ensuring the latest layouts can be imported. The email message delivered to the user was also updated to reflect the latest school year. See Overview for Import Test Results. Testing layouts include:

    • AP - Test Results - SY:2016/17 - 2023/24
    • ACT - Test Results - SY:2020/21 - 2022/23
    • PreACT - Test Results  - SY:2021/22 - 2022/23
    • PSAT10 - Test Results -  SY:2019/20 - 2023/24
    • PSAT8/9 - Test Results - SY:2019/20 - 2023/24
    • SAT - Test Results - SY:2019/20 - 2023/24
  9. Import Test Results - Add Initial ELPAC 2020-21 File Layout

    Add the file layout for the 2020-21 Initial ELPAC Student Data File Layout to the Import Test Results page.

    42 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

  10. Add web function to Copy ELPAC scores to LAC

    Please add the function to 'copy most recent ELPAC scores from TST to LAC. Used to be 'most recent CELDT scores' in CS.

    42 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Test Scores  ·  Admin →
  11. Transcripts allow the More fields to display

    When adding a single transcript record, the more fields and the Dual Enrollment Credit School (College Level Courses) field does not display. You have to first save the record, then edit, click More, and enter the Dual Enrollment Credit School (or other more fields). Two step process could be a one step process = saves time!

    41 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Transcripts  ·  Admin →

    Hello, the idea (or bug) has been completed in the 10/5/2023 update.  Here are the Revision Notes:

    • Transcript - The Dual Enrollment Credit School and College Credit Hours fields will now display on the screen when adding a new record, after a course number is populated and the course has a course level flagged with Course Level 23-College Credit Only or 24-Dual Credit. Previously the fields were not displayed until the record was saved which required the user to edit the record again to complete the data entry.
  12. Add COVID-19 Fields to Immunizations

    Add fields to record COVID vaccines. Need fields for brand, at least 3 date fields (doses 1 and 2 plus subsequent booster(s)).

    41 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  Medical  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this request has been completed in the 11/04/2021 update. Here are the Revision Notes:

    Immunizations – Additional fields have been added to this page to track student COVID-19 vaccinations, including tracking of exemptions, and vaccination type. Also, the Records Presented dropdown fields can now be customized by editing the IMM.RPT values on the Update Code Table page. Additional functionality related to COVID-19, including updating reports and tracking immunization status will be available in a future update.

  13. LTEL Import Process Changes

    The Long-Term English Learner (LTEL) file from the California Department of Education has changed as of May 12th, 2023 The file is unable to be processed in Aeries in the CALPADS Extracts - LTEL Import function.
    It appears that the layout did not change but the Status code in the file for field 8 has changed for At Risk students.

    Previously the code was "AtRisk", in the new files the code is "AR-LTEL".
    Programming will be updating the LTEL Import process to support the new At Risk code.

    40 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

  14. 504 Plan should have option to not auto close and keep it open.

    Currently, Aeries will generate end date of 504 plan every year and generate a new open date at the beginning of the year. I would like to have the option to not close automatically and keep the plan open.
    The most recent CALPADS dataguide says that 504 plan doesn't have to close every year.

    39 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    10 comments  ·  504 Plans  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 03/18/22 update.  Here are the Revision Notes:

    CALPADS Extracts
    An option was added under Other Options to allow closing (default) or leaving open the 504 program records. Previously the program was closed thirty days prior to the end of the school year. See CALPADS Extracts - Other Options Tab
    The SPRG ODS process was updated to handle the reconciliation of 504 programs (program code 101) as an eligibility program. See CALPADS Extracts - SPRG ODS Reconciliation

  15. Import Test Results - Add the CAASPP Student Data File Layout for the 2019-20 Administration

    Add the CAASPP Test Results - SY: 2019/20 file layout to the Import Test Results page.

    38 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    4 comments  ·  Test Scores  ·  Admin →
  16. Contacts - Drag and Drop Sort Order

    Update the Contacts table so we can use drag and drop to change the contact sort order. Many of our students have their parents listed as contact #7 or #8 and we'd like to be able to drag them to the top of the list rather than having to manually update the sort order for each record.

    37 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    Completed  ·  Kathy Kelly responded

    This Aeries Idea has been completed with the 4/30/2021 update. Here are the Revision Notes:

    Contacts – The contacts page has been enhanced to use drag and drop sorting for changing Contact Order.

  17. SSID Import fails with new CALPADS SpEd Indicator

    CALPADS added a new field to the SSID Extract file to hold a Special Education indicator as of 9/15/2020. We are adjusting our import process to handle this new indicator in a similar fashion as the English Language Acquisition Code and Date in the SSID Extract.

    35 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →

    Hello, this bug has been completed in the 9/17/20 Hot Fix update. Here are the Revision Notes:

    The SSID import has been adjusted to account for the new “Student with Disabilities” column present in the file. Also, the SENR extract has been adjusted to only use E450 for PS, TD, or IN grades.

  18. Online Enrollment Import Page - Add Filter and Sort Options

    Add sort and filter options for the Online Enrollment Import page.

    34 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

  19. Add option to print Legal or Preferred Name on work permits

    Work Permits currently prints the students preferred name. Employers would ask for legal documents from the students and they cannot verify the name on the students' legal document vs the name printed on the work permit. It would be very helpful to have the option to print either legal name or preferred name when printing work permits.

    33 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    Hello, a fix for this issue was released on 11/16/2023. Here are the revision notes: The Print Student Legal Name option was added allowing users to include the student's legal name on the Print CDE B1-1 Statement of Intent To Employ and Print CDE B1-4 Permit to Employ or Work reports. The legal information is only printed for users who have permission to view legal name information (LSI table), and only if the student has a legal name.

  20. SENR ODS reconciliation process

    Adjust SENR ODS reconciliation process to account for all dates found in the current year instead of only dates starting with 07/01.

    32 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  CALPADS  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base