Aeries Ideas
810 results found
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Attendance Audit Listing - remove TK Non-ADA error codes
In CA, beginning in 2025/26, students who have their 4th birthday by September 1 are eligible to be TK grade level and can generate ADA. Remove the TK NonADA option and error codes AA, AB and AC from the Attendance Audit Listing form, since this no longer applies.
129 votesHello, I wanted to let you know that work on this item was completed, and it was released to customers on 9/10/2025. Here are the relevant revision notes:
- Reports > Attendance > Attendance Audit Listing: As of 2025/26 school year, students who turn 4 by September 1 should be given TK grade level and are eligible to receive ADA. To comply with these CDE changes, the Attendance Audit Listing was updated to remove the "Attendance Program for Transitional Kindergarten as non-ADA" option along with the error codes AA, AB, and AC. Now students that are 4 years old as of September 1st will no longer display with an ADA error code.
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CALPADS STAS - Do Not Populate Attendance Recovery Field for Exempt Students
To prevent STAS0304, do not populate any value in the Attendance Recovery column for students marked as exempt when generating the STAS file. The Attendance Recovery Days column should contain 'null' if the student is exempt from Attendance based on the 13.13 Student Absence Summary Data Collection Exemption Indicator.
45 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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CALPADS - Support importing new Migrant Eligible Program Students (MEPS) Extract in 2025-26
In 2025-2026, CALPADS will have a new Extract file for Migrant Students called MEPS that will come from a separate system. Allow this extract to be imported into Aeries in the Special Programs page.
113 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- The CALPADS page has been updated to allow importing the new Migrant Eligible Program Students (MEPS) Extract file. This is a new tab, located below the LTEL import, that will allow the selection of the MEPS file and the load, processing, and update of the SSD and PGM tables. See CALPADS - MEPS Extract
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Import Test Results - Add Summative ELPAC 2024-2025 File Layout
The Summative ELPAC scores will be available for import mid May 2025. Please add the ELPAC Test Results - SY: 2024-25 option to the Import Test Scores pull-down
111 votesHello, this work item has been completed and was released on 05/13/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The ELPAC Summative test import was updated according to the 2024-2025 file layout.
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CALPADS - LEAP Extract 2025/26 academic year
CALPADS announced a new LEAP extract file to be submitted for the Expanded Learning Program code 194. The LEAP extract will be part of the EOY submission beginning in 2025/26 school year. Aeries will create an extract process in CALPADS Extracts EOY tab. The file will be used to report the number of days a student participated in the Expanded Learning Program.
92 votesHello, this work item has been completed and was released on 4/14/26. Here are the relevant revision notes:
- Student Data > Programs > Special Programs: A new Total ELOP Days field (PGM.TED) has been added to the Special Programs page. This field is visible and editable only on PGM records where the Program Code is 194. It stores the total number of unique ELOP participation days reported to CALPADS. If a district is managing that data in a 3rd-party system, this field can be updated manually.
- School Info > Imports and Exports > CALPADS Extracts:
- Two new buttons have been added to the EOY tab:
- Update ELOP Days Participated for All Students: Calculates total unique ELOP session days from Supplemental Attendance (ATD) records for qualifying students, as defined in District Settings, and writes the count to PGM.TED. If a PGM-194 record already exists, it will be updated. If no record…
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Import Data to Aeries - Reinstate FRE after 9/30 release
Make the FRE table available again in the Import Data to Aeries form until an enhancement can be made on the NSLP Import form. It is necessary to be able to import additional fields into FRE and UBA specific applications where the Source can be applied.
38 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Data to Aeries: The FRE table is again available in this page.
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS STAS Extract - Add Attendance Recovery Days
Beginning in 2025/26 the CDE will begin collecting the total number of days, as defined by statute, in the academic year in which a student participated in an attendance recovery program. Adjust the STAS extract file to include these calculations for reporting the Attendance Recovery (AR) days.
50 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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Monthly Attendance Summary/Report inaccurate totals
Monthly Attendance Report and Monthly Attendance Summary is inflating Gains and Losses causing the ADA Apportionment to have inflated data on the reports when a student leaves and re-enters the same class and program for the same attendance month.
28 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- Monthly Attendance Summary and Monthly Attendance Report: Changes made in the 9.30 update caused incorrect ADA totals in cases where a student exits and re-enters a program during the same attendance month. We have reverted those changes, and the Gains, Losses, and Total Apportionment values now reflect accurately for this scenario. Users should re-run the Monthly Attendance Summary and recalculate totals for all months.
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Duo Authentication: Changes to root certificate authority on 2/2/26
Aeries is investigating and plans to incorporate any changes needed in the Aeries product to accommodate the upcoming changes Duo has announced for its root certificate authority expiration. We will update this idea as needed once the entire scope of the needed changes are determined.
18 votesHello, this work item has been completed and was released on 01/27/26. Here are the relevant revision notes:
- Duo Security Certificate Update: To ensure uninterrupted authentication for districts using Duo, Aeries has updated its Duo integration to comply with Duo’s upcoming Certificate Authority (CA) bundle expiration on February 2, 2026. With this update:
- Aeries is fully aligned with Duo’s new certificate requirements.
- No action is needed from customers for Aeries specifically.
- This fix is included ahead of Duo’s planned change to ensure a seamless experience for all users.
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Update SSID Extract Import to Match the CALPADS Layout
The SSID Extract Import functionality needs to be revised to align with the updated CALPADS SSID Extract layout, ensuring compatibility with the new format
80 votesThis issue has been resolved with the 4/29 release. Here are the pertinent revision notes:
- School Info > Imports and Exports > CALPADS Extracts: On the Identifiers tab, the Load SSID process has been updated to accept the CALPADS SSID layout change released to LEAs on 4/22/2025.
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Screening for Risk of Reading Difficulties required by Ed Code 53008
There is new annual Screening for Risk of Reading Difficulties program beginning in the 2025-56 school year for K-2 students. Part of the requirements are parent notification of Screener results. Aeries is planning development of a feature to facilitate this in our system. This will allow Districts to utilize the results of whatever Screener provider they choose to import into Aeries to allow administrators, teachers and parents to access the results, via the admin, teacher and parent portals.
More info can be found here: https://www.cde.ca.gov/ci/cl/index.asp
https://www.cde.ca.gov/ci/cl/screenerfaqs.asp#accordionfaq71 votesHello, this work item has been completed and was released on 4/20/26. Here are the relevant revision notes:
- View All Reports > Student Data > Missing Risk of Reading Difficulties Screening: Added a new report for California schools to identify K–2 students missing a Risk of Reading Difficulties screening (PGR) in the current school year, supporting compliance with California Education Code Section 53008. Report options include grade level filter (All, K, 1, 2), enrollment date range, and an option to include students who opted out. Requires Read access to the PGR table. Available at the school level only. See Risk of Reading Difficulties Report.
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CALPADS SPRG reconciliation process is including prog 144 special ed records
As of the 10/21 release, the SPRG reconcilation process is including program records that are normally skipped, causing the old records to get deleted.
21 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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Attendance Recovery - Create a "Calculate All" Option for the ARH field
Create a function to be able to recalculate or calculate all Supplemental Attendance AR Hours that qualifies as Attendance Recovery.
10 votesHello, this work item has been completed and was released on 4/20/26. Here are the relevant revision notes:
Supplemental Attendance > Attendance Recovery Bank: Multiple enhancements have been made to the Attendance Recovery Bank (ARB) page.
- District setting validation messages now display at the top of the page to indicate whether ADA codes and AR program codes are configured in District Settings.
- The ARB Calculation process now performs a full physical delete of existing ARB records prior to recalculation, scoped to the district or school level based on login context.
- Logic has been added to identify ATT records where a qualifying AR code is present and ATT.AMU is zero. When discrepancies are found, a message will appear at the top of the page with an option to resolve. Users with Mass Update permissions can update ATT.AMU directly from the ARB page; a confirmation prompt is required before the process…
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CALPADS: Exclude Standards Grade Level Range for Specific State Course Codes and Instructional Levels 23 or 24
To prevent the CALPADS fatal error CRSC0636, enhance the CRSC extract file to not automatically insert a Standards Grade Level Range (CRS.SGR) for courses with the following State Course Codes (CRS.C3): 7000 - 8999, 9020, 9082, 9096, 9120, 9154, 9200, 9227, 9273, 9303, 9358, and Course Instructional Level Codes (CRS.CL): 23 (College Credit Only) or 24 (Dual Credit).
75 votesHello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts: The CRSE and CRSC extracts have been adjusted to not extract columns 9.29 and 9.30 when the course level code is 23 or 24 (college course level).
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Import Test Results - Update for CAASPP 2024-25 File Layout
Import Test Results - Update for CAASPP 2024-25 File Layout
44 votesHello, this work item has been completed and was released on 06/03/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to handle the CAASPP 2024-2025 layout. See Test Specific Information - CAASPP Student Test Results
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Limit Attendance Recovery Bank Calculations to District‑Selected ADA Make‑Up Codes
Enhance the Attendance Recovery Bank so that the Total Absences Recovered only include the ADA Make‑Up Codes explicitly selected in District Settings for Attendance Recovery.
Currently, the Attendance Recovery Bank counts all ADA make‑up codes found on attendance records, even when only specific codes (such as the district’s designated Attendance Recovery code) are selected. This enhancement would align AR Bank calculations with district configuration, improve accuracy, and prevent unintended codes (such as Saturday School ADA make‑up codes) from impacting Attendance Recovery totals.5 votesHello, this work item has been completed and was released on 4/20/26. Here are the relevant revision notes:
Supplemental Attendance > Attendance Recovery Bank: Multiple enhancements have been made to the Attendance Recovery Bank (ARB) page.
- District setting validation messages now display at the top of the page to indicate whether ADA codes and AR program codes are configured in District Settings.
- The ARB Calculation process now performs a full physical delete of existing ARB records prior to recalculation, scoped to the district or school level based on login context.
- Logic has been added to identify ATT records where a qualifying AR code is present and ATT.AMU is zero. When discrepancies are found, a message will appear at the top of the page with an option to resolve. Users with Mass Update permissions can update ATT.AMU directly from the ARB page; a confirmation prompt is required before the process…
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CALPADS - Exclude Program Code 194 in the SPRG Extract
Exclude the new Expanded Learning Program code (194) from the SPRG extract. This new code will be extracted in the upcoming LEAP extract. Note: Until the LEAP extract is released, it is suggested for LEAs to not translate code 194 in the CALPADS Code Translations. As a workaround, unmapping this code will suppress the code from being extracted in SPRG.
22 votesHello, this work item has been completed and was released on 9/16/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The SPRG extract has been adjusted to prevent including program 194-Expanded Learning Programs, as these will be collected as part of a new LEA Programs (LEAP) extract during the EOY data collection.
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Initial ELPAC 2025-2026
Import Test Results - Add Initial/Initial Alternate ELPAC File importer for 2025-2026
18 votesHello, this work item has been completed and was released on 08/19/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The Initial ELPAC/Initial Alternate ELPAC test results for the 2025-2026 school year can now be imported.
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Request to Change 'Add Record' Button Text to 'Add Insurance' on Insurance Info Page
Is it possible to change the view and/or language on the add record button in the insurance info page? Currently, it looks like the add button is referring to adding a health problem and not an insurance provider in PDC.
Could it read add insurance instead of add record?
29 votesHello, this work item has been completed and was released on 6/24/25. Here are the relevant revision notes:
Student Data > Medical:
- Insurance Info:
- The Add Record button has been adjusted to now display as Add Insurance in both the Admin and Parent portal to help reduce confusion. See Insurance Information.
- A new Insurance Carrier Code dropdown has been added that will allow the search and filtering of insurance carriers either by code or name. A list of fixed codes was added to the dropdown field and will display along with any custom codes added to the MII.ICC code table. See Insurance Information.
- Don't see your idea?
