Aeries Ideas
833 results found
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Test Score Imports: Add support for 2025–26 Summative ELPAC / Summative Alternate ELPAC Student Data File Layout
What is happening now
The Aeries ELPAC importer supports layouts through 2024–25 (ELPAC25) but does not yet support the newly published 2025–26 file layout, which includes added, removed, and renamed fields.
Why this matters to the user
When 2025–26 Summative ELPAC score files are released by CAASPP, customers will not be able to import them successfully using the current importer.
Impact if unchanged
Districts will be unable to import 2025–26 ELPAC scores into Aeries until the new layout is supported, delaying access to student proficiency data following score release.92 votesHello, this work item has been completed and was released on 5/19/26. Here are the relevant revision notes:
School Info > Imports and Exports > Import Test Results - The ELPAC test import only supported the 2024–25 file layout. The import now supports the 2025–26 Summative ELPAC and Summative Alternate ELPAC Student Data File Layout. See Test Specific Info ELPAC.
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Add CAASPP 2025-26 (CAASPP26) Import Layout Support
Import Test Scores-CA: Add CAASPP 2025-26 (CAASPP26) Import Layout Support
71 votesHello, this work item has been completed and was released on 05/26/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: Updated the Import Test Results page to support the new 2025-2026 file layout for CAASPP. See Import Test Results.
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Attendance Audit Listing - remove TK Non-ADA error codes
In CA, beginning in 2025/26, students who have their 4th birthday by September 1 are eligible to be TK grade level and can generate ADA. Remove the TK NonADA option and error codes AA, AB and AC from the Attendance Audit Listing form, since this no longer applies.
129 votesHello, I wanted to let you know that work on this item was completed, and it was released to customers on 9/10/2025. Here are the relevant revision notes:
- Reports > Attendance > Attendance Audit Listing: As of 2025/26 school year, students who turn 4 by September 1 should be given TK grade level and are eligible to receive ADA. To comply with these CDE changes, the Attendance Audit Listing was updated to remove the "Attendance Program for Transitional Kindergarten as non-ADA" option along with the error codes AA, AB, and AC. Now students that are 4 years old as of September 1st will no longer display with an ADA error code.
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Enhance LEAP File Logic to Include 194 PGM Records Prior to School Start
Enhance the LEAP file to extract valid 194 PGM records for programs that occur before the official start of the school year. Many districts run funded summer programs, such as ELOP, that end prior to the first day of school and should be included in LEAP reporting.
22 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
CALPADS Extracts > EOY > LEAP Extract:
- The Update ELOP Calculation process could create duplicate PGM-194 records because existing current-year records were not checked before new ones were added. The process now checks for an existing current-year PGM-194 record before creating a new one, preventing duplicates from being generated.
- ELOP Days were calculated without filtering by academic year, potentially updating prior-year records. The process now only populates ELOP Days for PGM-194 records active in the current academic year, bypassing prior-year records.
- Each time the extract button was clicked, the Suggested Date would reset to the first day of school regardless of the date that had been entered. The Suggested Date now retains the entered date when the button is clicked.
- The LEAP extract was skipping PGM-194 records that started on or after…
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2026-2027 PDC Free and Reduced Income Survey Guidelines
Income Survey - Update Free and Reduced Guidelines for 2026-2027 school year
18 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
- Free and Reduced Lunch — Income Eligibility Guidelines: Added the 2026-2027 school year Income Eligibility Guidelines to the usysFRE.config file. Schools can now correctly determine student eligibility for Free and Reduced-Price Meals for the new school year based on the updated household-size income thresholds published by the USDA.
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Enhance EDCS Extract Logic to Filter by Eligibility Code (F/R)
Update the EDCS extract logic to include an additional validation layer. Currently, records are extracted when FRE.SRC is mapped in XRF to identify source codes that will be used for extracting students and FRE.ESD (Eligibility Start Date) is populated.
Enhance this logic to also require that FRE.CD (Eligibility Code) is translated via CALPADS Code Translations to values 'F' or 'R' only.
As a result, only students meeting all three criteria will be included:
Valid FRE.SRC mapping in XRF
Populated FRE.ESD
FRE.CD mapped to CALPADS 'F' or 'R'18 votesHello, this work item has been completed and was released on 5/26/26. Here are the relevant revision notes:
- School Info > Imports and Exports > SSBC / EDCS Extract: The SSBC extract now only includes students whose Free/Reduced Meal Assignment code translates to Free or Reduced in CALPADS code translations. See EDCS Extract.
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CALPADS STAS - Do Not Populate Attendance Recovery Field for Exempt Students
To prevent STAS0304, do not populate any value in the Attendance Recovery column for students marked as exempt when generating the STAS file. The Attendance Recovery Days column should contain 'null' if the student is exempt from Attendance based on the 13.13 Student Absence Summary Data Collection Exemption Indicator.
45 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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CALPADS - Support importing new Migrant Eligible Program Students (MEPS) Extract in 2025-26
In 2025-2026, CALPADS will have a new Extract file for Migrant Students called MEPS that will come from a separate system. Allow this extract to be imported into Aeries in the Special Programs page.
113 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- The CALPADS page has been updated to allow importing the new Migrant Eligible Program Students (MEPS) Extract file. This is a new tab, located below the LTEL import, that will allow the selection of the MEPS file and the load, processing, and update of the SSD and PGM tables. See CALPADS - MEPS Extract
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Import Test Results - Add Summative ELPAC 2024-2025 File Layout
The Summative ELPAC scores will be available for import mid May 2025. Please add the ELPAC Test Results - SY: 2024-25 option to the Import Test Scores pull-down
111 votesHello, this work item has been completed and was released on 05/13/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The ELPAC Summative test import was updated according to the 2024-2025 file layout.
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CALPADS - LEAP Extract 2025/26 academic year
CALPADS announced a new LEAP extract file to be submitted for the Expanded Learning Program code 194. The LEAP extract will be part of the EOY submission beginning in 2025/26 school year. Aeries will create an extract process in CALPADS Extracts EOY tab. The file will be used to report the number of days a student participated in the Expanded Learning Program.
92 votesHello, this work item has been completed and was released on 4/14/26. Here are the relevant revision notes:
- Student Data > Programs > Special Programs: A new Total ELOP Days field (PGM.TED) has been added to the Special Programs page. This field is visible and editable only on PGM records where the Program Code is 194. It stores the total number of unique ELOP participation days reported to CALPADS. If a district is managing that data in a 3rd-party system, this field can be updated manually.
- School Info > Imports and Exports > CALPADS Extracts:
- Two new buttons have been added to the EOY tab:
- Update ELOP Days Participated for All Students: Calculates total unique ELOP session days from Supplemental Attendance (ATD) records for qualifying students, as defined in District Settings, and writes the count to PGM.TED. If a PGM-194 record already exists, it will be updated. If no record…
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Import Data to Aeries - Reinstate FRE after 9/30 release
Make the FRE table available again in the Import Data to Aeries form until an enhancement can be made on the NSLP Import form. It is necessary to be able to import additional fields into FRE and UBA specific applications where the Source can be applied.
38 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Data to Aeries: The FRE table is again available in this page.
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS STAS Extract - Add Attendance Recovery Days
Beginning in 2025/26 the CDE will begin collecting the total number of days, as defined by statute, in the academic year in which a student participated in an attendance recovery program. Adjust the STAS extract file to include these calculations for reporting the Attendance Recovery (AR) days.
50 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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Keep Over‑Recovered Students Visible in Attendance Recovery Bank
Currently, when a student recovers more attendance minutes or absences than they are eligible for, their record can disappear from the Attendance Recovery Bank (ARB). This makes it difficult for schools and districts to identify and correct attendance recovery issues.
This idea proposes keeping all students visible on the ARB page, even when Total Attendance Minutes Available (TMA) or Total Recoverable Absences Available (TAA) become negative. Negative values would be clearly highlighted in red and explained with tooltips, helping administrators quickly spot over-recovery situations, understand why they occurred, and take corrective action without losing visibility into the student’s data.
8 votesHello, this work item has been completed and was released on 5/19/26. Here are the relevant revision notes:
Attendance > Attendance Recovery Bank - Students whose Total Minutes Available (TMA) or Recoverable Absences Available (TAA) computed to a negative number were excluded from the Attendance Recovery Bank, preventing administrators from identifying students with over-recovered absences. The Attendance Recovery Bank now displays all students including those with negative TMA or TAA values, which render in red with a minus sign to indicate that the student has utilized more minutes than they earned; the TMA and TAA column headers include tooltips directing administrators to review ATT records and verify ADA make-up codes in District Settings. See Attendance Recovery & Supplemental Attendance.
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Monthly Attendance Summary/Report inaccurate totals
Monthly Attendance Report and Monthly Attendance Summary is inflating Gains and Losses causing the ADA Apportionment to have inflated data on the reports when a student leaves and re-enters the same class and program for the same attendance month.
28 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- Monthly Attendance Summary and Monthly Attendance Report: Changes made in the 9.30 update caused incorrect ADA totals in cases where a student exits and re-enters a program during the same attendance month. We have reverted those changes, and the Gains, Losses, and Total Apportionment values now reflect accurately for this scenario. Users should re-run the Monthly Attendance Summary and recalculate totals for all months.
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Duo Authentication: Changes to root certificate authority on 2/2/26
Aeries is investigating and plans to incorporate any changes needed in the Aeries product to accommodate the upcoming changes Duo has announced for its root certificate authority expiration. We will update this idea as needed once the entire scope of the needed changes are determined.
18 votesHello, this work item has been completed and was released on 01/27/26. Here are the relevant revision notes:
- Duo Security Certificate Update: To ensure uninterrupted authentication for districts using Duo, Aeries has updated its Duo integration to comply with Duo’s upcoming Certificate Authority (CA) bundle expiration on February 2, 2026. With this update:
- Aeries is fully aligned with Duo’s new certificate requirements.
- No action is needed from customers for Aeries specifically.
- This fix is included ahead of Duo’s planned change to ensure a seamless experience for all users.
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Update SSID Extract Import to Match the CALPADS Layout
The SSID Extract Import functionality needs to be revised to align with the updated CALPADS SSID Extract layout, ensuring compatibility with the new format
80 votesThis issue has been resolved with the 4/29 release. Here are the pertinent revision notes:
- School Info > Imports and Exports > CALPADS Extracts: On the Identifiers tab, the Load SSID process has been updated to accept the CALPADS SSID layout change released to LEAs on 4/22/2025.
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Screening for Risk of Reading Difficulties required by Ed Code 53008
There is new annual Screening for Risk of Reading Difficulties program beginning in the 2025-56 school year for K-2 students. Part of the requirements are parent notification of Screener results. Aeries is planning development of a feature to facilitate this in our system. This will allow Districts to utilize the results of whatever Screener provider they choose to import into Aeries to allow administrators, teachers and parents to access the results, via the admin, teacher and parent portals.
More info can be found here: https://www.cde.ca.gov/ci/cl/index.asp
https://www.cde.ca.gov/ci/cl/screenerfaqs.asp#accordionfaq71 votesHello, this work item has been completed and was released on 4/20/26. Here are the relevant revision notes:
- View All Reports > Student Data > Missing Risk of Reading Difficulties Screening: Added a new report for California schools to identify K–2 students missing a Risk of Reading Difficulties screening (PGR) in the current school year, supporting compliance with California Education Code Section 53008. Report options include grade level filter (All, K, 1, 2), enrollment date range, and an option to include students who opted out. Requires Read access to the PGR table. Available at the school level only. See Risk of Reading Difficulties Report.
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CALPADS SPRG reconciliation process is including prog 144 special ed records
As of the 10/21 release, the SPRG reconcilation process is including program records that are normally skipped, causing the old records to get deleted.
21 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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Attendance Recovery - Create a "Calculate All" Option for the ARH field
Create a function to be able to recalculate or calculate all Supplemental Attendance AR Hours that qualifies as Attendance Recovery.
10 votesHello, this work item has been completed and was released on 4/20/26. Here are the relevant revision notes:
Supplemental Attendance > Attendance Recovery Bank: Multiple enhancements have been made to the Attendance Recovery Bank (ARB) page.
- District setting validation messages now display at the top of the page to indicate whether ADA codes and AR program codes are configured in District Settings.
- The ARB Calculation process now performs a full physical delete of existing ARB records prior to recalculation, scoped to the district or school level based on login context.
- Logic has been added to identify ATT records where a qualifying AR code is present and ATT.AMU is zero. When discrepancies are found, a message will appear at the top of the page with an option to resolve. Users with Mass Update permissions can update ATT.AMU directly from the ARB page; a confirmation prompt is required before the process…
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