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677 results found

  1. Import Test Results - Add Summative ELPAC 2024-2025 File Layout

    The Summative ELPAC scores will be available for import mid May 2025. Please add the ELPAC Test Results - SY: 2024-25 option to the Import Test Scores pull-down

    111 votes
    7 comments  ·  Imports and/or Exports  ·  Admin →
    Completed  ·  AdminSylvia Nishimoto (Quality Control, Aeries Software) responded

    Hello, this work item has been completed and was released on 05/13/2025. Here are the relevant revision notes:

    •  School Info > Imports and Exports > Import Test Results: The ELPAC Summative test import was updated according to the 2024-2025 file layout. 

  2. Update SSID Extract Import to Match the CALPADS Layout

    The SSID Extract Import functionality needs to be revised to align with the updated CALPADS SSID Extract layout, ensuring compatibility with the new format

    80 votes
    4 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

    This issue has been resolved with the 4/29 release. Here are the pertinent revision notes:

    • School Info > Imports and Exports > CALPADS Extracts: On the Identifiers tab, the Load SSID process has been updated to accept the CALPADS SSID layout change released to LEAs on 4/22/2025.

  3. CALPADS: Exclude Standards Grade Level Range for Specific State Course Codes and Instructional Levels 23 or 24

    To prevent the CALPADS fatal error CRSC0636, enhance the CRSC extract file to not automatically insert a Standards Grade Level Range (CRS.SGR) for courses with the following State Course Codes (CRS.C3): 7000 - 8999, 9020, 9082, 9096, 9120, 9154, 9200, 9227, 9273, 9303, 9358, and Course Instructional Level Codes (CRS.CL): 23 (College Credit Only) or 24 (Dual Credit).

    75 votes
    11 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts: The CRSE and CRSC extracts have been adjusted to not extract columns 9.29 and 9.30 when the course level code is 23 or 24 (college course level). 

  4. Import Test Results - Update for CAASPP 2024-25 File Layout

    Import Test Results - Update for CAASPP 2024-25 File Layout

    44 votes
    7 comments  ·  Test Scores  ·  Admin →

  5. Request to Change 'Add Record' Button Text to 'Add Insurance' on Insurance Info Page

    Is it possible to change the view and/or language on the add record button in the insurance info page? Currently, it looks like the add button is referring to adding a health problem and not an insurance provider in PDC.

    Could it read add insurance instead of add record?

    29 votes
    2 comments  ·  Medical  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 6/24/25. Here are the relevant revision notes:


    Student Data > Medical: 

    • Insurance Info:
    • The Add Record button has been adjusted to now display as Add Insurance in both the Admin and Parent portal to help reduce confusion. See Insurance Information.
    • A new Insurance Carrier Code dropdown has been added that will allow the search and filtering of insurance carriers either by code or name. A list of fixed codes was added to the dropdown field and will display along with any custom codes added to the MII.ICC code table. See Insurance Information.


  6. PDC and Free and Reduced 2025-2026 Income Survey Guidelines

    Income Survey - Update Free and Reduced Guidelines for 2025-2026 school year

    21 votes
    3 comments  ·  Parent Data Confirmation  ·  Admin →

  7. Cal Grant - Update 2025-26 Non-SSN GPA File Layout to the August 2024 version

    Update the Cal Grant Extract to the August 2024 version of the 2025-26 Non-SSN GPA File Layout

    67 votes
    4 comments  ·  Imports and/or Exports  ·  Admin →

  8. CAL Grant Export - 2024-25 Specifications

    Update Cal Grant Export to meet 2024-25 specifications.

    65 votes
    1 comment  ·  Admin →

  9. CAASPP Import Default Date

    A brand-new process was created for ETS test imports, to allow the data file headers to inform the process, instead of relying on existing file layouts. However, that change will require an update to how the default date and testing administration is identified and displayed on the screen.

    9 votes
    0 comments  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 06/17/26. Here are the relevant revision notes:

    •  School Info > Imports and Exports > Import Test Results: For the CAASPP25 test, the Default Testing Date and Testing Administration have been adjusted to be limited to the current school year. 

  10. Import Test Results - Add Summative ELPAC 2023-2024 File Layout

    Add the file layout for the 2023-24 Summative ELPAC Student Data File Layout to the Import Test Results page. https://www.elpac.org/test-administration/reporting/

    123 votes
    8 comments  ·  Test Scores  ·  Admin →

  11. Import Test Results - Update for CAASPP 2023-24 File Layout

    Import Test Results - Update for CAASPP 2023-24 File Layout

    96 votes
    3 comments  ·  Test Scores  ·  Admin →

  12. CALPADS Extracts - SENR Summer Grads

    Enhance Aeries to extract 1 day SENR enrollment records for reporting summer grads to CALPADS.

    73 votes
    6 comments  ·  CALPADS  ·  Admin →

  13. CALPADS STAS - Do not extract for students in NPS or Private Schools

    As of 9/2024, CALPADS no longer accepts STAS records for students in an NPS or Private Schools (School of Attendance = 0000001) or private school group (School of Attendance = 0000002). Adjust the logic in Aeries to no longer extract automatically for these schools. Currently, Aeries automatically populates an exemption indicator for all NPS students. Remove logic that inserts the Exemption indicator.

    66 votes
    5 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 4/29/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts: As of September 2024, CALPADS no longer accepts STAS records for students in NPS (School of Attendance = 0000001) or Private Schools (School of Attendance = 0000002). Previously, Aeries automatically populated an exemption indicator for all NPS students. The logic that inserted the Exemption indicator was removed. Now, the STAS extract process will exclude NPS or Private school students in the CALPADS EOY > STAS extract files automatically so schools no longer need to de-select these schools. See EOY CALPADS STAS or STAS Other Options.


  14. Daily Medical Log Page

    Enhance the Daily Medical Log page to provide auto-documentation of Username and Date/Timestamp information to meet compliance standards for medical record documentation.

    11 votes
    0 comments  ·  Medical  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 06/24/25. Here are the relevant revision notes:

    • Daily Medical Log: This page has been enhanced to provide auto-documentation of Username and Date/Timestamp information when the record is created or updated, to meet compliance standards for medical record documentation. See Daily Medical Log.


  15. Import Test Results - Update the SAT File Layout for 2024-25

    Import Test Results - Update the SAT File Layout for 2024-25

    57 votes
    3 comments  ·  Test Scores  ·  Admin →

  16. Enhance CALPADS SENR Extract to Insert Exit E156 For Returning Students Coded with a STU.GR/STU.NG Translated to Grade 12

    Enhance the CALPADS SENR Extract to insert an exit reason code of E156 for returning students coded with a STU.GR/STU.NG that is translated to grade 12 in Code Translations (XRF).
    i.e. local STU.GR/NG = 14-16 and XRF Student Grade (STU.GR) 14-16 = 12.

    39 votes
    3 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 05/27/25. Here are the relevant revision notes:


    • The process to Auto-close Enrollment (E-155 & E156) 14 Days Before the End of the School Year has been adjusted to extract E156 if the student's grade has a translated value equal to 12. Before students with grade levels greater than 12 were not properly exited with an E156 when they completed their senior year and were returning as a 5th year senior and the student's next grade = 12. Now, those students with a grade translated to grade 12 per CALPADS Code Translations (XRF table) will now extract with E156 when this option is selected and all criteria is met. See CALPADS Extracts - Other Options Tab. 

  17. Student Search Slow or Failing to Load in some circumstances.

    As of 7.16, there's an issue with the Student Search becoming unresponsive when searching by name or student number. This only happens when searching from the Attendance page and has a console error listed.

    30 votes
    0 comments  ·  Admin →
    Completed  ·  AdminJuan Alberto (Senior Business Analyst, Aeries Software) responded

    Hello, the idea (or bug) has been completed in the 7/23/24 update. Here are the Revision Notes:

    • Student Data > Attendance - The Student Search feature became unresponsive when searching from this page. The Student Search feature now functions properly on the Attendance page.



  18. TX Ed-Fi: Student Academic Record and Course Transcript Entity for Students in Grade Level Below 9 Completing High School Credit

    All students completing high school credit courses must be reported with a Student Academic Record and a Course Transcript record, regardless of grade level. This data is not limited to students in grades 9 - 12.

    4 votes
    0 comments  ·  PEIMS/TSDS  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 05/27/25. Here are the relevant revision notes:

    •  Texas Ed-Fi: The Course Transcript entity did not extract records for students below grade 9 and completing high school credit courses. The entity now extracts records for all students completing high school credit courses regardless of grade level.
    • Texas Ed-Fi: The Student Academic record did not extract records for students below grade 9 and completing high school credit courses. The entity now extracts records for all students completing high school credit courses regardless of grade level.

  19. CALPADS Fall 2 CRSE - Adjust logic for itinerant sections using section staff (SSE)

    For schools where section staff members are used (SSE), the itinerant logic needs to be modified to ensure the Class ID field has the same value when the class has multiple teachers according to (MST.MTS). Currently, schools with this scenario is causing CALPADS fatal error CRSE0639F2.

    7 votes
    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 3/11/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts:  The process to extract Itinerant teachers (CRSE extract) has been adjusted to remove the Staff ID from the Class ID field. 

  20. TX Ed-Fi: Student entity - Allow entity to extract students for Child Find without having an enrollment record

    TX Ed-Fi: Student entity - Allow entity to extract students for Child Find without having an enrollment record

    3 votes
    0 comments  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 7/1/2025. Here are the relevant revision notes:

    • The Student entity had the potential to exclude non-enrolled students reported in the Child Find submission. The entity now includes non-enrolled students to be reported in the Child Find submission.

     

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