Aeries Ideas
413 results found
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CALPADS SSID Import Issue as of 8/8/2023
As of 8/8/2023, the CALPADS SSID Extract layout changed and they added a new data element. This is causing the Aeries SSID Import to not import new SSIDs.
The Aeries SSID Import process needs to be adjusted for the CALPADS SSID Extract layout change.101 votesHello, this idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:
CALPADS Extracts - For California users, the extract now supports the latest SSID file layout, including the new Student Initial US School Enrollment Date K-12 field.
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ELPAC 2022-23
Add the new Summative ELPAC layout for 2022-23.
87 votesHello, this idea has been completed in the 05/26/2023 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019974
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Import Test Results - CAASPP 2022-23 Student Data File Layout
Add the 2022-23 import option for the CAASPP score file
61 votesHello, this idea has been completed in the 06/28/2023 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000020063
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Calpads - Adjust CALPADS XRF for new Language Code set
Calpads - Adjust CALPADS XRF for new Language Code set
89 votesHello, this idea (or bug) has been completed in the 9/15/2023 update. Here are the Revision Notes:
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CALPADS Extracts:
The page now supports the new three-character language codes for the 2023-2024 school year, which will be effective 9/19/2023. The translations will automatically be added to the cross-reference table (XRF). - The Parent Education Level is now extracted from the Ed Level field on the Contacts page (CON.ELV) for both parents according to the Codes Identifying Parent/Guardian in Contacts CON.CD on District Settings, due to changes in the CALPADS state requirements. If the district setting is blank, primary contacts are extracted.
- The Get Parent/Guardian Information from STU.PG and STU.PED (instead of CON) option is now disabled due to the changed requirements.
- A date picker was added allowing users to select the date on which changes are submitted. The default date can be changed as needed.
- Effective 9/19/2023, the Student Enrollment extract…
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CALPADS Extracts:
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SSID MATCH TOOL PROCESS DOWNLOAD FILE NEEDS ADJUSTING TO ALIGN WITH CALPADS 23-24 changes
The logic in the SSID Match process is using the SENR layout when the file is produced which needs to be updated to align with the CALPADS 23-24 rollover changes that went into effect on 9/19/2023. The file being produced needs an additional column added to accommodate the STU.GEX field.
20 votesHello, this idea (or bug) has been completed in the 09/21/2023 update. Here are the Revision Notes:
- The SSID Match was creating the SENR extract with the old layout format, fixed.
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LTEL Import Process Changes
The Long-Term English Learner (LTEL) file from the California Department of Education has changed as of May 12th, 2023 The file is unable to be processed in Aeries in the CALPADS Extracts - LTEL Import function.
It appears that the layout did not change but the Status code in the file for field 8 has changed for At Risk students.
Previously the code was "AtRisk", in the new files the code is "AR-LTEL".
Programming will be updating the LTEL Import process to support the new At Risk code.40 votesHello, this issue has been resolved in the 5/23/2023 update. Here are the Revision Notes:
The Long-Term English Learner (LTEL) import now supports the new At Risk code AR-LTEL. See CALPADS Extracts - LTEL Import Tab
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Add Aeries Fixed Codes to CON.ELV for Parent Ed Level
CALPADS code translations - Add Aeries fixed codes for Parent Ed Level to CON.ELV so users can add or edit the code translation list for CON.ELV.
16 votesHello, the idea has been completed in the 10/19/2023 update. Here are the Revision Notes:
CALPADS Extracts - For CALPADS administrators, on the code translations tab, the CON.ELV values can now be selected in the dropdown under the CALPADS column when adding or editing a record for a custom code. Only custom codes need to be translated for CON.ELV.
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Import Test Results - Update i-Ready import for 2023/24 changes
Update the iReady import to honor the 2023/24 file headers.
17 votesHello, this idea has been completed in the 09/21/2023 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000020184
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Add a New School Completion Status Code students meeting the criteria for the new Pathway Diploma for Students with Disabilities.
Add a New School Completion Status Code for students meeting the criteria for the new Pathway Diploma for Students with Disabilities. The new code value assigned by CALPADS is 102 with an effective date of July 1, 2022 so that it may be used RETROACTIVELY for students who exited in the 2022–2023 academic year with the new diploma.
16 votesHello, this idea has been completed in the 09/07/2023 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000020169
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Residence Survey child rights and liaison information
Residence Survey child rights and liaison information - Relocate the children rights information and liaison information and display the information when any Housing Status is made other than Decline to Answer
28 votesHello, the idea (or bug) has been completed in the 6/15/2023 update. Here are the Revision Notes:
- On the Residence Survey, the child rights and liaison information are now displayed in the Housing Status section. See Aeries Online Enrollment Parent Process
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CALPADS SSID Match Results Output File
Determine options for utilizing new CALPAD SSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.
109 votesHello,
This feature has been added in the 3/30/2023 Aeries update. Here are the Revision Notes:
CALPADS Extracts - For California users, the SSID Match feature was added to facilitate recent changes to the CALPADS SSID Match Results process. A SSID Requests file can be generated from the Identifiers tab, then the SSID Match Results file can be uploaded to Aeries. Once uploaded, the appropriate SSIDs can be selected for extract.
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Residence Survey/Housing Questionnaire - Remove the option for None of the Above/Decline to State from the survey
Remove the option for None of the Above/Decline to State from the survey in Parent Data Confirmation and Online Enrollment. Parents/Guardians will need to select one of the 4 homeless options or the single-home residence.
20 votesHello, the idea (or bug) has been completed in the 6/15/2023 update. Here are the Revision Notes:
- Portal Options - The Housing Questionnaire no longer displays option 999-Decline To Answer Based on California Department of Education feedback. See Portal Options - Residence Survey Changes for the CDE 2021 Housing Questionnaire
- Parent Data Confirmation / Online Enrollment - The Decline to Answer option was removed from the Housing Questionnaire based on California Department of Education feedback. Users must now select one of the five options before proceeding. The alert message was revised accordingly.
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TX: Update C022 Table for 23-24 School Year
TX: Update C022 Table for 23-24 School Year
7 votesHello, this idea (or bug) has been completed in the 9/7/2023 update. Here are the Revision Notes:
Texas State Reporting - The Service ID fields are now updated to use the code set for the 2023-2024 school year per the TEA data standards.
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Import Test Results - CAASPP 2021-22 Student Data File Layout
Add the 2021-22 file layout to the Import Test Results dropdown
114 votesHello, this idea has been completed in the 08/23/2022 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019408
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Add Initial ELPAC file layout 2022-2023
Add the file layout for the 2022-23 Initial ELPAC (IELPAC) Student Data File Layout to the Import Test Results page.
88 votesHello, this idea has been completed in the 09/22/2022 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019465
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CCGI - Error Occurs When District Does Not Have Secondary Enrollment Code
When a district does not have a Secondary Enrollment code defined in the CALPADS Code Translations for enrollment (STU.SP), then an error occurs and the Course_Grade Template file cannot be created.
10 votesHello, this idea has been completed in the 06/20/2023 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000020036
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Assertive Discipline Foster Youth
Please have Aeries show a red message for students who have an active 190 Special Program Record or active record in the Foster Details screen the same way that it does for students who have IEP information in the SpEd screen and 504 students. "Student with an IEP" but instead "Student is a Foster Youth". That would be a huge help to sites to know right when they're entering an Assertive Discipline incident that the student is a current Foster Youth & their social worker and/or attorney will need to be notified of the incident.
30 votesHello, this idea (or bug) has been completed in the 10/26/2023 update. Here are the Revision Notes:
Assertive Discipline - The messages "Student is in Foster Care" and "Student is Homeless" are now displayed if the student is associated with either program.
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TX: TREx AAR-Transcript Extract File
Update the TREx AAR Transcript Extract file to include transcript indicators that have been entered on the Transcripts page.
3 votesHello, this idea (or bug) has been completed in the 11/3/2023 update. Here are the Revision Notes:
Student Demographics (TREx Export - Transcript) - The SPECIAL-EXPLANATION-CODE element in the Academic Session complex type was only extracted if entered on the Courses page (Course Characteristics table (CCH)). The element is now also extracted from Transcripts page (Course History Characteristics table (CHC)) if present for courses entered directly on the transcript. See TREx Field Mapping.
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Import Test Results - Add the ELPAC Summative 2021-22 File Layout
Import Test Results - Add the ELPAC 2021-22 File Layout
100 votesHello, this idea has been completed in the 06/09/2022 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019249
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TX: Update Schl Enter Date (STU.ED) when Enrollment Record Saved
TX: Update Schl Enter Date (STU.ED) when Enrollment Record Saved
3 votesHello, this been completed in the 11/16/2023 update. Here are the Revision Notes:
Student Data > Enrollment History - When the enrollment Enter Date (ENR.ED) is added or changed for a student, the student School Enter Date field (STU.ED) is now automatically updated with the latest enrollment entry date that is not a code 440 Program or Grade Change.
No past data was changed. A future update will correct any missing or incorrect Schl Enter Dates. You may continue to use a Change query to set the STU.ED field when needed.
The STU.ED date field is used in the following features:
- Demographics - Export Student (TREx)
- Demographics - Update Attendance
- Transcripts
- PEIMS (Child Find extract)
- Gradebook > Assignments
- Reports > Students Actively Enrolled in Two Schools
- Reports > Students With Duplicate Enrollment
- Reports > Student Withdrawal Form
- Reports > Student Data Printout
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