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  1. CRDC - Update Extract for 2021-22 Reporting

    CRDC - Update Extract for 2021-22 Reporting - Update the Civil Rights (CRDC) extract file to use the 2021-22 administration layout.

    53 votes

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    UPDATE: As of 2/11/2024 the CRDC Extract process has been updated to meet the requirements for the 2021-2022 CRDC Data Collection.  See the Revision notes dated 2/11/2024 for a more thorough explanation of all the changes. Please be sure you are updated to the latest version of Aeries to access these changes.

    NOTE: There are 2 sections where the data is not quite extracting properly, so we are suppressing this data from the extract at this time.

    DISC: Student Discipline (Corporal Punishment, Expulsion, Suspension)

    • DISC-27: School Days Missed Due to Out-of-School Suspension

    OFFN: Offenses

    • OFFN-1: Offenses – Number of Incidents

    We will immediately be adjusting the extract further to include these sections, and that work remains our highest priority. However we wanted our Customers to know about the work-around for these sections, if needed:

    • The data for these sections do appear correctly on the Results screen in Aeries. If desired,…
  2. State Seal of Biliteracy - Update with 2023-24 Requirements

    Update the State Seal of Biliteracy with the 2023-24 Requirements.

    77 votes

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  3. CALPADS SSID Import Issue as of 8/8/2023

    As of 8/8/2023, the CALPADS SSID Extract layout changed and they added a new data element.  This is causing the Aeries SSID Import to not import new SSIDs.
    The Aeries SSID Import process needs to be adjusted for the CALPADS SSID Extract layout change.

    101 votes

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    2 comments  ·  CALPADS  ·  Admin →
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    Hello, this idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:


    CALPADS Extracts - For California users, the extract now supports the latest SSID file layout, including the new Student Initial US School Enrollment Date K-12 field.

  4. CALPADS 23/24 Changes - WBLR

    CALPADS 23/24 Changes - WBLR
    Update to latest Calpads codes

    25 votes

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    0 comments  ·  CALPADS  ·  Admin →
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    Hello, this idea has been completed in the 4/18/2024 update. Here are the Revision Notes:


    Student Data > Other > Internships - The following changes were made according to recent updates to Work Based Learning requirements for the 2023-2024 CALPADS EOY submission:

    • In the Work-Based Learning Type field, the message "(NO LONGER IN USE BEGINNING 2024-25)" is now displayed for Code 30 because the code is being retired by CALPADS in 2024-2025.
    • The Employer Evaluation field now includes Code 5-Not Provided by Employer.

    School Info > Imports and Exports > CALPADS Extracts (EOY tab) - When creating the Work-Based Learning file, if student records exist with Work-Based Learning Type 10-Internships, the Course Code is now extracted in the WBLR file for field 21.12. It is now a requirement to include either CTE codes or Work Experience codes (9500, 9501, 9502). See CALPADS EOY WBLR or CALPADS Cross Reference by

  5. Print Transcript Does Not Honor School Option to Not Automatically Calculate District GPAs

    Since the 12/5/2023 update the Print Transcripts function does not honor the School Option 'Do Not Recompute GPA's and Ranks Automatically'.

    15 votes

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    0 comments  ·  Transcripts  ·  Admin →
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  6. Initial ELPAC (IELPAC) Layout - Update Year for 2023-24

    Update the Initial ELPAC test score import option to allow LEAs to import 2023-24 test results.

    76 votes

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    7 comments  ·  Test Scores  ·  Admin →
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  7. ELPAC 2022-23

    Add the new Summative ELPAC layout for 2022-23.

    87 votes

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    6 comments  ·  Test Scores  ·  Admin →
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  8. CALPADS Other Options Race Intentionally left blank should pull for SDEM

    Adjust the SDEM extract to use the 'Race Intentionally Left Blank' option when STF race fields have this designated tag. Currently, the CALPADS option is only used for Students. Adjust this field to honor Staff too.

    29 votes

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    1 comment  ·  CALPADS  ·  Admin →
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    Hello, this idea (or bug) has been completed in the 12/19/2023 update. Here are the Revision Notes:


    School Info > Imports and Exports > CALPADS Extracts (Fall 2 and EOY tabs) (SDEM) - The SDEM extract now honors the “Race Intentionally Left blank indicator” on the CALPADS > Other Options tab. The extract sets the Staff Race Missing Indicator to Y if the Race field on the Staff page (STF.RC1) is set to a code that is translated to 'Race Intentionally Left Blank."  See Race/Ethnicity documentation.

  9. Allow PRIMARYTEACHERNAME and PRIMARYTEACHERID to print when added to letter text editor

    In a Flex school where primary class tracking is enabled, allow the extended field for PRIMARYTEACHERNAME and PRIMARYTEACHERID to be printed on the letter when added in the letter text editor for Attendance Letters

    25 votes

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    Hello, a fix for this issue was released on 2/23/2024. Here are the revision notes: 

    Reports > Attendance Letter - For schools using Primary Class Tracking, the following extended fields can now be printed on the letter if added in the Letter Text Editor:
    PRIMARYTEACHERNAME
    PRIMARYTEACHERID

  10. TOMS Test Settings Modifications

    Modify the TOMS Test Settings page to:
    1. Remove unneeded tests
    2. Add sorting by type (checkbox or dropdown) and then alphabetically within each accommodation so settings are easier to find
    3.Correct page checkbox selection refresh issues

    13 votes

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  11. 61 votes

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    3 comments  ·  Test Scores  ·  Admin →
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  12. Calpads - Adjust CALPADS XRF for new Language Code set

    Calpads - Adjust CALPADS XRF for new Language Code set

    89 votes

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    5 comments  ·  CALPADS  ·  Admin →
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    Hello, this idea (or bug) has been completed in the 9/15/2023 update. Here are the Revision Notes:


    • CALPADS Extracts:
      The page now supports the new three-character language codes for the 2023-2024 school year, which will be effective 9/19/2023. The translations will automatically be added to the cross-reference table (XRF). 
    • The Parent Education Level is now extracted from the Ed Level field on the Contacts page (CON.ELV) for both parents according to the Codes Identifying Parent/Guardian in Contacts CON.CD on District Settings, due to changes in the CALPADS state requirements. If the district setting is blank, primary contacts are extracted. 
    • The Get Parent/Guardian Information from STU.PG and STU.PED (instead of CON) option is now disabled due to the changed requirements.
    • A date picker was added allowing users to select the date on which changes are submitted. The default date can be changed as needed.
    • Effective 9/19/2023, the Student Enrollment extract…
  13. Import Test Results - December STAAR EOC 2023-24 File Layout

    Add the STAAR EOC 2023/24 data file layout to the Import Test Results page

    7 votes

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    1 comment  ·  Admin →
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    Hello, the idea (or bug) has been completed in the 3/12/2024 update.  Here are the Revision Notes:

    School Info > Imports and Exports > Import Test Results - The file layout for the STAAR EOC was updated according to the 2023-2024 requirements as follows. See Test Specific Information - STAAR EOC/STAAR EOC Alternate 2.

    • The STAAR EOC option in the drop-down list now includes the 2023-2024 school year.
    • The TX Unique Student ID field was renamed to TSDS ID.
    • The option Word Prediction was added to the Testing Exclusions - Problem field, and Spelling Assistance was renamed to Spell Check (TEX.PRB).
    • The Exclude Test option (code 0) was added as a Performance Level Indicator (TST.PI), and code 99 was added for N/A.
  14. Update the Test Settings page and the State Testing Export Files page to honor the 2023-24 CAASPP and ELPAC Student Test Settings.

    Update the Test Settings page and the State Testing Export Files page to honor the 2023-24 CAASPP and ELPAC Student Test Settings.

    25 votes

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  15. SSID MATCH TOOL PROCESS DOWNLOAD FILE NEEDS ADJUSTING TO ALIGN WITH CALPADS 23-24 changes

    The logic in the SSID Match process is using the SENR layout when the file is produced which needs to be updated to align with the CALPADS 23-24 rollover changes that went into effect on 9/19/2023. The file being produced needs an additional column added to accommodate the STU.GEX field.

    20 votes

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    0 comments  ·  CALPADS  ·  Admin →
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  16. LTEL Import Process Changes

    The Long-Term English Learner (LTEL) file from the California Department of Education has changed as of May 12th, 2023 The file is unable to be processed in Aeries in the CALPADS Extracts - LTEL Import function.
    It appears that the layout did not change but the Status code in the file for field 8 has changed for At Risk students.

    Previously the code was "AtRisk", in the new files the code is "AR-LTEL".
    Programming will be updating the LTEL Import process to support the new At Risk code.

    40 votes

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  17. TX: PEIMS Summer Student Enrollment File

    TX: PEIMS Summer Student Enrollment File - Student Graduation Program Record Is Not Extracting the TX-SchoolReference To Include the School from LOC.SC

    5 votes

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  18. Import Test Results - Update NWEA Map to 2023/24 year

    Update the NWEA Map to the 2023/24 school year and add the new test parts:
    ID - MAPLUSE Part - Writing: Write, Revise Texts for Purpose and Audience
    ID - MAPREAD Part - Literatura
    ID - MAPREAD Part - Texto literario
    ID - MAPREAD Part - Texto Informativo

    11 votes

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  19. Add Aeries Fixed Codes to CON.ELV for Parent Ed Level

    CALPADS code translations - Add Aeries fixed codes for Parent Ed Level to CON.ELV so users can add or edit the code translation list for CON.ELV.

    16 votes

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    Hello, the idea has been completed in the 10/19/2023 update.  Here are the Revision Notes:


    CALPADS Extracts - For CALPADS administrators, on the code translations tab, the CON.ELV values can now be selected in the dropdown under the CALPADS column when adding or editing a record for a custom code. Only custom codes need to be translated for CON.ELV.

  20. College Test Scores File Layouts - Update the School Year ranges to SY:... - 2023/24

    a) AP update the SY to SY:2016/17 - 2023/24
    b) ACT update the SY to SY:2020/21 - 2022/23
    c) PreACT update the SY to SY:2021/22 - 2022/23
    d) PSAT10 update the SY to SY:2019/20 - 2023/24
    e) PSAT8/9 update the SY to SY:2019/20 - 2023/24
    f) SAT update the SY to SY:2019/20 - 2023/24

    43 votes

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    0 comments  ·  Test Scores  ·  Admin →
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    Hello, the idea (or bug) has been completed in the 2/15/2024 update.  Here are the Revision Notes:

    School Info > Imports and Exports > Import Test Results - The Select the test/layout... field dropdown list was updated to reflect the latest testing administrations for College Entrance Tests, ensuring the latest layouts can be imported. The email message delivered to the user was also updated to reflect the latest school year. See Overview for Import Test Results. Testing layouts include:

    • AP - Test Results - SY:2016/17 - 2023/24
    • ACT - Test Results - SY:2020/21 - 2022/23
    • PreACT - Test Results  - SY:2021/22 - 2022/23
    • PSAT10 - Test Results -  SY:2019/20 - 2023/24
    • PSAT8/9 - Test Results - SY:2019/20 - 2023/24
    • SAT - Test Results - SY:2019/20 - 2023/24
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