Aeries Ideas
752 results found
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Attendance Audit Listing - remove TK Non-ADA error codes
In CA, beginning in 2025/26, students who have their 4th birthday by September 1 are eligible to be TK grade level and can generate ADA. Remove the TK NonADA option and error codes AA, AB and AC from the Attendance Audit Listing form, since this no longer applies.
129 votesHello, I wanted to let you know that work on this item was completed, and it was released to customers on 9/10/2025. Here are the relevant revision notes:
- Reports > Attendance > Attendance Audit Listing: As of 2025/26 school year, students who turn 4 by September 1 should be given TK grade level and are eligible to receive ADA. To comply with these CDE changes, the Attendance Audit Listing was updated to remove the "Attendance Program for Transitional Kindergarten as non-ADA" option along with the error codes AA, AB, and AC. Now students that are 4 years old as of September 1st will no longer display with an ADA error code.
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CALPADS - Support importing new Migrant Eligible Program Students (MEPS) Extract in 2025-26
In 2025-2026, CALPADS will have a new Extract file for Migrant Students called MEPS that will come from a separate system. Allow this extract to be imported into Aeries in the Special Programs page.
113 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- The CALPADS page has been updated to allow importing the new Migrant Eligible Program Students (MEPS) Extract file. This is a new tab, located below the LTEL import, that will allow the selection of the MEPS file and the load, processing, and update of the SSD and PGM tables. See CALPADS - MEPS Extract
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Import Test Results - Add Summative ELPAC 2024-2025 File Layout
The Summative ELPAC scores will be available for import mid May 2025. Please add the ELPAC Test Results - SY: 2024-25 option to the Import Test Scores pull-down
111 votesHello, this work item has been completed and was released on 05/13/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The ELPAC Summative test import was updated according to the 2024-2025 file layout.
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Import Data to Aeries - Reinstate FRE after 9/30 release
Make the FRE table available again in the Import Data to Aeries form until an enhancement can be made on the NSLP Import form. It is necessary to be able to import additional fields into FRE and UBA specific applications where the Source can be applied.
38 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Data to Aeries: The FRE table is again available in this page.
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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Monthly Attendance Summary/Report inaccurate totals
Monthly Attendance Report and Monthly Attendance Summary is inflating Gains and Losses causing the ADA Apportionment to have inflated data on the reports when a student leaves and re-enters the same class and program for the same attendance month.
28 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- Monthly Attendance Summary and Monthly Attendance Report: Changes made in the 9.30 update caused incorrect ADA totals in cases where a student exits and re-enters a program during the same attendance month. We have reverted those changes, and the Gains, Losses, and Total Apportionment values now reflect accurately for this scenario. Users should re-run the Monthly Attendance Summary and recalculate totals for all months.
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Update SSID Extract Import to Match the CALPADS Layout
The SSID Extract Import functionality needs to be revised to align with the updated CALPADS SSID Extract layout, ensuring compatibility with the new format
80 votesThis issue has been resolved with the 4/29 release. Here are the pertinent revision notes:
- School Info > Imports and Exports > CALPADS Extracts: On the Identifiers tab, the Load SSID process has been updated to accept the CALPADS SSID layout change released to LEAs on 4/22/2025.
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Screening for Risk of Reading Difficulties required by Ed Code 53008
There is new annual Screening for Risk of Reading Difficulties program beginning in the 2025-56 school year for K-2 students. Part of the requirements are parent notification of Screener results. Aeries is planning development of a feature to facilitate this in our system. This will allow Districts to utilize the results of whatever Screener provider they choose to import into Aeries to allow administrators, teachers and parents to access the results, via the admin, teacher and parent portals.
More info can be found here: https://www.cde.ca.gov/ci/cl/index.asp
https://www.cde.ca.gov/ci/cl/screenerfaqs.asp#accordionfaq71 votesHello, this work item has been completed and was released on 10/21/2025. Here are the relevant revision notes:
- Student Data > Programs > Special Programs: The Screenings tab has been enhanced to allow tracking of the newly required Risk of Reading Difficulties Screenings for students in Kdg-2nd grade. The enhancements include separate screening codes for each grade level, indicators of screening results and Reason codes for waivers. Future development will include adding reports to help manage this feature. See RRDS document and Special Programs document.
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CALPADS SPRG reconciliation process is including prog 144 special ed records
As of the 10/21 release, the SPRG reconcilation process is including program records that are normally skipped, causing the old records to get deleted.
21 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS: Exclude Standards Grade Level Range for Specific State Course Codes and Instructional Levels 23 or 24
To prevent the CALPADS fatal error CRSC0636, enhance the CRSC extract file to not automatically insert a Standards Grade Level Range (CRS.SGR) for courses with the following State Course Codes (CRS.C3): 7000 - 8999, 9020, 9082, 9096, 9120, 9154, 9200, 9227, 9273, 9303, 9358, and Course Instructional Level Codes (CRS.CL): 23 (College Credit Only) or 24 (Dual Credit).
75 votesHello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts: The CRSE and CRSC extracts have been adjusted to not extract columns 9.29 and 9.30 when the course level code is 23 or 24 (college course level).
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Import Test Results - Update for CAASPP 2024-25 File Layout
Import Test Results - Update for CAASPP 2024-25 File Layout
44 votesHello, this work item has been completed and was released on 06/03/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to handle the CAASPP 2024-2025 layout. See Test Specific Information - CAASPP Student Test Results
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CALPADS - Exclude Program Code 194 in the SPRG Extract
Exclude the new Expanded Learning Program code (194) from the SPRG extract. This new code will be extracted in the upcoming LEAP extract. Note: Until the LEAP extract is released, it is suggested for LEAs to not translate code 194 in the CALPADS Code Translations. As a workaround, unmapping this code will suppress the code from being extracted in SPRG.
22 votesHello, this work item has been completed and was released on 9/16/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The SPRG extract has been adjusted to prevent including program 194-Expanded Learning Programs, as these will be collected as part of a new LEA Programs (LEAP) extract during the EOY data collection.
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Initial ELPAC 2025-2026
Import Test Results - Add Initial/Initial Alternate ELPAC File importer for 2025-2026
18 votesHello, this work item has been completed and was released on 08/19/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The Initial ELPAC/Initial Alternate ELPAC test results for the 2025-2026 school year can now be imported.
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Request to Change 'Add Record' Button Text to 'Add Insurance' on Insurance Info Page
Is it possible to change the view and/or language on the add record button in the insurance info page? Currently, it looks like the add button is referring to adding a health problem and not an insurance provider in PDC.
Could it read add insurance instead of add record?
29 votesHello, this work item has been completed and was released on 6/24/25. Here are the relevant revision notes:
Student Data > Medical:
- Insurance Info:
- The Add Record button has been adjusted to now display as Add Insurance in both the Admin and Parent portal to help reduce confusion. See Insurance Information.
- A new Insurance Carrier Code dropdown has been added that will allow the search and filtering of insurance carriers either by code or name. A list of fixed codes was added to the dropdown field and will display along with any custom codes added to the MII.ICC code table. See Insurance Information.
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Import Test Results - Update for AP Test Results 2024-25 File Layout
The AP Test Results file for 2024-25 has been releases. Please update the import tool to support the 2024-25 file layout.
19 votesHello, this work item has been completed and was released on 09/10/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: Updated the AP Test Results description to include school year 2024/25.
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Update the Test Settings page and the State Testing Export Files page to honor the 2025-26 CAASPP and ELPAC Student Test Settings.
Update the Test Settings page and the State Testing Export Files page to honor the 2025-26 CAASPP and ELPAC Student Test Settings.
13 votesHello, this work item has been completed and was released on 10/28/2025. Here are the relevant revision notes:
- Test Settings > Active Test Settings > ELPAC: The page now supports the 2025-2026 file layout. See Test Settings and State Test Export Files.
- Test Settings > Active Test Settings > CAASPP: The page now supports the 2025-2026 file layout. See Test Settings and State Test Export Files.
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CALPADS Fall 2 PSTS Extract
Adjust the logic to not evaluate the Cohort year. CDE indicates the PSTS extract should extract regardless of cohort, the logic needs to be modified to no longer use this as a factor when the extract process is generated.
50 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
School Info > Imports and Exports:
- CALPADS Extracts:
- The PSTS extract has been adjusted to query 11th and 12th grade students, regardless of their cohort. See Documentation.
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Electronic Score Report Manager - Newer AY Score Reports Will Not Generate
In the Electronic Score Report Manager, the SSR's are not generating for newer academic year Score Reports (2023, 2024, 2025)
10 votesHello, this work item has been completed and was released on 10/28/2025. Here are the relevant revision notes:
- School Info > Electronic Score Report Manager: Enhanced PDF processing for Electronic Score Reports to ensure compatibility with current ETS generated Student Score Reports.
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Online Enrollment: DOB for Pre Enrollment 26-27 incorrectly calculating TK instead of KN
When logged into 2025/26 year and selecting to pre-enroll student for next year 2026/2027, the student is reflecting TK as the grade level when the student is 5 as of 09/01/2026 and should be KN. Adjustments are needed so that the TK logic put in place for 2025 is used for 2026 and later years, ensuring that all TK and KN students are automatically assigned the proper grade level.
7 votesHello, this work item has been completed and was released on 11/12/25. Here are the relevant revision notes:
- Online Enrollment: The registration eligibility for TK grade level logic has been adjusted for the 2026-27 academic year to properly display a TK student if the student turns 4 as of 09/01/2026.
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CALPADS EOY: Behavioral Emergency (BER) Records Not Extracting Without Current Year Assertive Discipline (ADS) Records
The CALPADS EOY extract is not including Behavioral Emergency Records (BER) unless there is at least one record being reported from Assertive Discipline table (ADS). Enhance the SINC and SIRS logic to include Behavioral Emergency records (BER) even when no current year Assertive Discipline (ADS) records are included in the extract.
Known Issues Post: https://support.aeries.com/support/discussions/topics/1400002154715 votesHello, this work item has been completed and was released on 7/8/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Discipline extracts have been modified to retrieve BER records when no entries are found in the ADS table.
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