Aeries Ideas
813 results found
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308 votes
Hello, this work item has been completed and was released on 06/24/25. Here are the relevant revision notes:
- Online Enrollment: The option for enabling E-Signatures has been added to the Admin Settings page.
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Attendance Percentages by Teacher Report with Date Range
We would like to request an attendance report that contains class room attendance percentages by teacher with the option to select date range and sort by grade level.
226 votesHello, I wanted to let you know that work on this item was completed and it was released to customers on 8/27/2024. Here are the relevant revision notes:
Reports > Attendance Percentages by Teacher - The report was added to provide the Percentage Present and Percentage Absent by teacher, which are calculated based on the number of dates within a selected date range. See Attendance Percentages by Teacher Report.
Link to video for Release Update features.
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Add a field for Staff Legal name on STF
We have to use our staff's legal name for any state reporting. However, our district allow our staff members to operate with a preferred name. I am asking for a space for a staff legal name so we can use the preferred name everywhere else in the system (master schedule, portals, Staff table).
177 votesHello, this idea has been completed in the 3/21/2024 update. Here are the relevant Revision Notes:
School Info > Staff - See Staff documentation.
The following fields were added allowing a staff member's legal name and gender to be recorded. Schools can use the existing non-legal name and gender fields for the staff's preferred name and gender. These fields are not included in state reporting extracts at this time.- Legal Last Name (STF.LLN)
- Legal First Name (STF.LFN)
- Legal Middle Name (STF.LMN)
- Legal Suffix (STF.LSF)
- Legal Gender (STF.LGN)
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CERS Student Groups - Add API Functionality to Scheduled Import
Now that the Scheduled Process is working, please enable the extracts to be sent directly to TOMS via the API feature.
147 votesApologies for the last status update, commented on the wrong idea ...
Hello, this idea has been completed in the 02/22/2024 update. If you wish to have the API feature enabled please contact Aeries Support and request to have the CERS API Feature Flag turned on.
Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000020478
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Online Enrollment - Allow Users to Change Deleted to Pending Import
If a user accidentally deletes the wrong online enrollment record, there is currently no way to retrieve it or "undelete" it. You can't even view the information to manually enter it yourself. So, you would have to contact the parent and ask them to start over again. At the least I would want the ability to view those records so the person that made the mistake can in some way correct it, but it would be great if there was an option to move it out of delete and back to Partial or Pending status.
138 votesHello, the idea (or bug) has been completed in the 8/27/24 update. Here are the Revision Notes:
Student Data > Demographics > Import
- The Set as Incomplete button was replaced with the Update Status button, providing more options for updating an enrollment status:
- A Pending Import record can be set to Partial (Incomplete) or Delete.
- A Partial (Incomplete) record can be set to Delete.
- A Deleted record can be set to Pending Import or Partial (Incomplete), allowing users to recover deleted records if needed.
- The ability to view the confirmation page for Deleted and Partial (Incomplete) enrollments is now supported. The View button is now available on the Aeries Student Import page. Selecting the View button opens the confirmation page to view student enrollment details from within Online Enrollment. See Aeries Online Enrollment Importing Students.
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Ability to hover over attendance note bubble and view note rather than having to click to view
We would like to like the ability to to hover over attendance note bubble and view the note rather than having to click to view.
134 votesHello, this work item has been completed and was released on 4/1/26. Here are the relevant revision notes:
- Student Attendance: Previously, hovering over an attendance note icon on the Student Attendance page only showed the action items. Now, hovering over an attendance note icon displays a tooltip showing a preview of the attendance notes for that date. The tooltip displays the period, attendance note code with description, and comment text, and is supported for Flex, Period, and Daily attendance. The tooltip is read-only; clicking the icon continues to open the full Attendance Notes modal. After closing the modal, the tooltip is refreshed to reflect any changes made to the Attendance Notes. See Add Attendance Notes.
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Attendance Audit Listing - remove TK Non-ADA error codes
In CA, beginning in 2025/26, students who have their 4th birthday by September 1 are eligible to be TK grade level and can generate ADA. Remove the TK NonADA option and error codes AA, AB and AC from the Attendance Audit Listing form, since this no longer applies.
129 votesHello, I wanted to let you know that work on this item was completed, and it was released to customers on 9/10/2025. Here are the relevant revision notes:
- Reports > Attendance > Attendance Audit Listing: As of 2025/26 school year, students who turn 4 by September 1 should be given TK grade level and are eligible to receive ADA. To comply with these CDE changes, the Attendance Audit Listing was updated to remove the "Attendance Program for Transitional Kindergarten as non-ADA" option along with the error codes AA, AB, and AC. Now students that are 4 years old as of September 1st will no longer display with an ADA error code.
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Parent Data Confirmation and Medical Insurance
Be able to capture health insurance information and to populate the fields for Health Insurance Name and Student Medical Record Number/Policy Number in the Medical Insurance Page in Parent Data Confirmation.
In addition, Please add the following fields to the Medical Insurance Page: Medi-Cal True/False checkbox, Medi-Cal #, DHCS Confirmation Number, and Primary Care Physician, First and Last Name of the Policy Holder and if the insurance Is Primary or Secondary
129 votesHello, this work item has been completed in stages and was released into production. Here are the relevant revision notes:
- Parent Data Confirmation: Districts now have the option to allow/require parents to enter insurance information during the Parent Data Confirmation process.
- Portal Options > Parent Data Changing > Insurance Info: An alert message has been added when Require Insurance Info checkbox is selected and saved but the Parent Group does not have Read, Insert, and Update permission to the Medical Insurance Info (MII) security area.
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Import Test Results - Add Summative ELPAC 2023-2024 File Layout
Add the file layout for the 2023-24 Summative ELPAC Student Data File Layout to the Import Test Results page. https://www.elpac.org/test-administration/reporting/
123 votesHello, the idea (or bug) has been completed in the 6/4/24 update. Here are the Revision Notes:
- School Info > Imports and Exports > Import Test Results - The ELPAC test import was updated according to the 2023-2024 file layout. See Test Specific Information - ELPAC.
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Online Enrollment - Reports for Pending and Partial Enrollments
Would like to be able to print reports (other than screen prints) on online enrollment. Especially pending & partial.
123 votesHello, the idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:
- Student Import - Users can now extract a list of incoming registrations by clicking the Export to Excel button. - See Aeries Online Enrollment Importing Students
- The Registration Date can be formatted in Excel to include the time of day when the registration was completed. The default format is MM/DD/YYYY, but the user can change the column format in Excel to use a custom format such as MM/DD/YYYY HH:MM:SS.
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Import Test Results - CAASPP 2021-22 Student Data File Layout
Add the 2021-22 file layout to the Import Test Results dropdown
114 votesHello, this idea has been completed in the 08/23/2022 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019408
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CALPADS - Support importing new Migrant Eligible Program Students (MEPS) Extract in 2025-26
In 2025-2026, CALPADS will have a new Extract file for Migrant Students called MEPS that will come from a separate system. Allow this extract to be imported into Aeries in the Special Programs page.
113 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- The CALPADS page has been updated to allow importing the new Migrant Eligible Program Students (MEPS) Extract file. This is a new tab, located below the LTEL import, that will allow the selection of the MEPS file and the load, processing, and update of the SSD and PGM tables. See CALPADS - MEPS Extract
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Import Test Results - Add Summative ELPAC 2024-2025 File Layout
The Summative ELPAC scores will be available for import mid May 2025. Please add the ELPAC Test Results - SY: 2024-25 option to the Import Test Scores pull-down
111 votesHello, this work item has been completed and was released on 05/13/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The ELPAC Summative test import was updated according to the 2024-2025 file layout.
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CALPADS SSID Match Results Output File
Determine options for utilizing new CALPAD SSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.
109 votesHello,
This feature has been added in the 3/30/2023 Aeries update. Here are the Revision Notes:
CALPADS Extracts - For California users, the SSID Match feature was added to facilitate recent changes to the CALPADS SSID Match Results process. A SSID Requests file can be generated from the Identifiers tab, then the SSID Match Results file can be uploaded to Aeries. Once uploaded, the appropriate SSIDs can be selected for extract.
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CALPADS Extract Should ALLOW LEAs to NOT Auto-Populate End Dates for SPRG Files
When districts generate SPRG files within the last 30 calendar days of the school year, the SPRG file created by Aeries will automatically close out all program records with the last day of school. The 'Do Not Extract Future Dates' does NOT apply to SPRG, it only applies to SENR. Aeries should allow DISTRICTS to determine if/when they auto-close program records in CALPADS prior to the end of school, similar to SENR records. Do not auto-close records prior to the end of the school year.
107 votesHello, this work item has been completed and was released on 4/01/2026. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The SPRG extract has been adjusted to not close programs 30 days before the end of the school. Instead, the programs will be closed in the extract file when the extract is generated after the last day of school. See SPRG CALPADS Special Programs Chart.
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Academic Plans - Add a Report
Provide a print button or some means for counselors to print a copy of a student's Individualized Academic Plan.
104 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- View All Reports > Scheduling > Academic Plan: A new Student Academic Plan Report has been added allowing the user to print a report for multiple students, with several options.
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CALPADS SSID Import Issue as of 8/8/2023
As of 8/8/2023, the CALPADS SSID Extract layout changed and they added a new data element. This is causing the Aeries SSID Import to not import new SSIDs.
The Aeries SSID Import process needs to be adjusted for the CALPADS SSID Extract layout change.101 votesHello, this idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:
CALPADS Extracts - For California users, the extract now supports the latest SSID file layout, including the new Student Initial US School Enrollment Date K-12 field.
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CCGI - Upload CCGI Extract to CCGI via SFTP
One cool new option for your CCGI export, would be to enter the district's SFTP information into the export, and have the long running process automatically send to CCGI.
101 votesHello, this work item has been completed and was released on 4/14/26. Here are the relevant revision notes:
School Options > Imports and Exports > CCGI Extract: A new useFTP checkbox is available from the Configure Scheduled Process button page on the Files tab. When checked, SFTP and schedule information may be entered and saved. When enabled, the CCGI extract files will automatically be created and sent via SFTP to CCGI at the scheduled days and times.
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Import Test Results - Add the ELPAC Summative 2021-22 File Layout
Import Test Results - Add the ELPAC 2021-22 File Layout
100 votesHello, this idea has been completed in the 06/09/2022 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019249
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Online Enrollment - Allow User to Change Status
Allow the users to change the status in Online Enrollment, specifically from Partial (Incomplete) to Pending Import, OR allow the option to import Partial (Incomplete).
99 votesHello, the idea (or bug) has been completed in the 8/27/24 update. Here are the Revision Notes:
Student Data > Demographics > Import
- The Set as Incomplete button was replaced with the Update Status button, providing more options for updating an enrollment status:
- A Pending Import record can be set to Partial (Incomplete) or Delete.
- A Partial (Incomplete) record can be set to Delete.
- A Deleted record can be set to Pending Import or Partial (Incomplete), allowing users to recover deleted records if needed.
- The ability to view the confirmation page for Deleted and Partial (Incomplete) enrollments is now supported. The View button is now available on the Aeries Student Import page. Selecting the View button opens the confirmation page to view student enrollment details from within Online Enrollment. See Aeries Online Enrollment Importing Students.
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