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627 results found

  1. CALPADS Fall 2 CRSE - Adjust logic for itinerant sections using section staff (SSE)

    For schools where section staff members are used (SSE), the itinerant logic needs to be modified to ensure the Class ID field has the same value when the class has multiple teachers according to (MST.MTS). Currently, schools with this scenario is causing CALPADS fatal error CRSE0639F2.

    7 votes
    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 3/11/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts:  The process to extract Itinerant teachers (CRSE extract) has been adjusted to remove the Staff ID from the Class ID field. 

  2. TX: Ed-Fi - Handle Resource Not Found Level 1 Errors in Entities When Syncing

    3 votes
    0 comments  ·  PEIMS/TSDS  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that this item has been completed and released in the update 2/25/2025. Here are the relevant release notes:


    TSDS Ed-Fi - When resource not found errors occur due to a record being removed from the Ed-Fi ODS externally to Aeries, the Ed-Fi Sync process will now remove the invalid resource id information from EFD and create a new record in the ODS.

  3. CALPADS Fall 2 - Adjust logic for Itinerant Teachers

    In Flex or section staff schools, logic needs to be adjusted to have the Itinerant Teachers be limited to those staff members that are not Primary Teachers or are not Past Primary Teachers. Adjust the CALPADS Fall 2 logic to prevent past primary teachers from being included as itinerant teachers. Currently, we just filter out staff who are primary teachers (SSE.PR=1). We also need to filter out those that were past primary teachers (SSE.PPR=1).

    4 votes
    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 2/11/2025.


    Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts -

    Fall 2: In Flex or Section Staff only schools, the Itinerant Teacher logic for Fall 2 has been adjusted to no longer extract a record if the Past Primary Teacher is set to ‘Yes’. Now, only staff where the Primary Teacher is unselected (set to No) and the Past Primary Teacher is set to 'No’ will extract as an itinerant section. See Flex Scheduling (CRSE) Extracts

  4. TX: Ed-Fi - StudentEdOrgAssociation Entity - Student Characteristics Begin Date in Prior Year

    Students with descriptors having a begin date in a prior school year are not extracting and causing the districts to have missing data and/or errors occur in their Fall PEIMS submissions.

    5 votes
    0 comments  ·  PEIMS/TSDS  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that this item has been completed and released in the update 11/19/2024. Here are the relevant Release Notes:


    TSDS Ed-Fi - In the StudentEducationOrganizationAssociation entity now syncs Student Characteristics that begin in prior years and are still active. 

  5. Escape HR Import process

    Add logging to Escape HR Import process

    3 votes
    0 comments  ·  3rd Party Applications  ·  Admin →
    Completed  ·  AdminJulia Leader (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 1/14/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > Escape HR Custom Import - Logging was added to the process in order to allow identification of issues in the import process. The logging includes the scheduled tasks initiation time, task execution steps, the success or failure of each step with detailed error messages for failures, permissions or access issues encountered, network connectivity status during execution, and any anomalies detected. See Escape HR Custom Import.

  6. TX Ed-Fi: Develop a solution to allow Districts to view all JSON records synced.

    Develop a solution to allow Districts to view all JSON records synced.

    2 votes
    0 comments  ·  Ed-Fi  ·  Admin →
    Completed  ·  AdminTamika Sloan (Senior Business Analyst, Aeries Software) responded

    Hello,


    The idea (or bug) has been completed in the 11/12/24 update. Here are the Revision Notes:


    Ed-Fi System Init and Testing - An Export Successfully Loaded Records to Excel button was added enabling users to extract JSON to Excel for any newly synchronized entities from the Ed-Fi Data (EFD) table, in order to view all synced records.


  7. Ed-Fi Table Query Access for Non-Admin User

    Enhance security to Ed-Fi Data, Ed-Fi Results, and Ed-Fi Transaction Errors tables for Query access by non-admin users

    4 votes
    0 comments  ·  Query (Aeries)  ·  Admin →
    Completed  ·  AdminTamika Sloan (Senior Business Analyst, Aeries Software) responded

    Hello,


    The idea (or bug) has been completed in the 11/12/24 update. Here are the Revision Notes:


    Security > Table Permissions - Under Ed-Fi, the following three tables were added allowing non-admin users to have read-only query access to the data:  

    • Ed-Fi Data (EFD)
    • Ed-Fi Results (EFR)
    • Ed-Fi Transaction Errors 


  8. Update to honor the 2024-25 CAASPP and ELPAC Student Test Settings layout if needed

    Update to honor the 2024-25 CAASPP and ELPAC Student Test Settings layout if needed

    6 votes
    0 comments  ·  Test Scores  ·  Admin →

  9. Ed Fi Exclusion of Records with Missing Student UID in Basic Reporting Period Attendance Entity

    Ed Fi Exclusion of Records with Missing Student UID in Basic Reporting Period Attendance Entity

    5 votes
    0 comments  ·  Admin →
    Completed  ·  AdminTamika Sloan (Senior Business Analyst, Aeries Software) responded

    Hello,


    The idea (or bug) has been completed in the 11/12/24 update. Here are the Revision Notes:


    TSDS Ed-Fi - The BasicReportingPeriodAttendance entity included students with a blank Student Unique ID. The entity now omits students with a blank Student Unique ID.



  10. Master Schedule/Scheduling Master Board Add Report Options - NonFlex

    Master Schedule/Scheduling Master Board Add Report Options - NonFlex
    Print Room Numbers
    Print Section Number
    Print Total Students

    12 votes
    2 comments  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that this item has been completed and it was released in the update 1/14/2025. Here are the relevant Revision Notes:


    Scheduling Process > MST Board (Print Board button) or View All Reports > Master Schedule Board Report - For Non-Flex schools, the following report options were added to provide more information about the master schedule and staffing: 


    Print Room Numbers - If selected, the room number for the teacher and section is printed based on the Master Schedule.


    Print Section Numbers - If selected, the section number for the class is printed based on the Master Schedule.


    Print Total Students - If selected, the total number of students in the section is printed based on the Master Schedule Total Students field (MST.TS).


    Group by Subject Area - If selected, staff are grouped by subject area (CRS.S1) before sorting.


    See Master Schedule Board.

  11. Enhance Immunization Requirements Logic for More Accurate Evaluation of 12th Grade Students

    Enhance Immunization Requirements Logic for Accurate Evaluation of 12th Grade Students

    Current logic The combination of the student's age being outside the VAC range and their next grade being above the high school grade level leads the system to conclude that they meet the immunization requirements, even though no vaccines are recorded.

    2 votes
    0 comments  ·  Medical  ·  Admin →
    Completed  ·  AdminJulia Leader (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed, and it was released to customers on 2/11/2025. Here are the relevant revision notes:

    • Student Data > Medical > Immunizations: The evaluation of immunization status has been adjusted to allow the immunization status for 12th grade students to be accurately reflected after the last day of school.


  12. CALPADS SSID Replacement File - remove hidden filler column

    Update the file layout to remove the hidden 'filler' column in column 6. The SSID Replacement file should only contain 5 columns. See CALPADS document.

    https://documentation.calpads.org/Extracts/ReplacementSSID/

    4 votes
    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 10/15/2024. Here are the relevant revision notes:


    • CALPADS Extracts - The SSID Replacement process was not accepting the Replacement Files due to an extra hidden column used as a filler in Aeries. Now, the process accepts the original file from CALPADS which only contains 5 columns and will load successfully on the SSID Replacement tab. See CALPADS Extracts Identifiers - SSID Replacement files document.


  13. CCGI Extract- StudentTemplate - Virtual Schools

    Improve the CCGI process to support virtual schools in the StudentTemplate, eliminating the need for users to manually input CDS codes.

    8 votes
    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  14. Cal Grant - Update 2025-26 Non-SSN GPA File Layout to the August 2024 version

    Update the Cal Grant Extract to the August 2024 version of the 2025-26 Non-SSN GPA File Layout

    67 votes
    4 comments  ·  Imports and/or Exports  ·  Admin →

  15. CALPADS CTE Course Section Provider Code (MST.TEP)

    Per CALPADS Flash #287, field 9.27 - CTE Course Section Provider Code on the Course Section (CRSC) file is no longer being used and has become a “filler” field. Update the logic to exclude data from extracting when field MST.TEP is populated. Remove the green state reporting highlight.

    12 votes
    0 comments  ·  CALPADS  ·  Admin →

  16. Career Pathway Object on the Activities & Awards page for Texas Databases

    Remove the Career Pathway column on the Activities & Awards page for TX databases

    3 votes
    0 comments  ·  Student Data/Other  ·  Admin →
    Completed  ·  AdminJenni Allen (BA, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 2/11/2025. Here are the relevant revision notes:

    Activities and Awards - The Career Pathway field is now hidden on the Activities and Awards page for Texas customers only.

  17. Hiding Staff ID/Teacher Number Student Locator Cards Report

    Enhance Student Locator Cards Report to Add Option for Hiding Staff ID (Tch#) Column for Specific Layouts

    4 votes
    1 comment  ·  Reports  ·  Admin →

  18. CAL Grant Export - 2024-25 Specifications

    Update Cal Grant Export to meet 2024-25 specifications.

    65 votes
    1 comment  ·  Admin →

  19. Master Schedule - Update yellow message in Flex schools when in Edit mode

    Update the existing yellow note present on the Master Schedule page when in Edit mode so that it applies to the flex scheduling experience.

    2 votes
    0 comments  ·  Admin →

  20. TX: TREx Export Files CPR element TE122

    Modify data element and XML name for CPR element TE122 to include AED

    5 votes
    0 comments  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 9/24/24. Here are the relevant revision notes:


    • Student Data > Demographics (Export button) 
    • The CPRMetDate element was renamed to CPRAEDMetDate due to changes in graduation requirements. The export now includes the CPRAEDMetDate for students who have an Activities and Awards record where the Type field (ACT.TY) is 5 and the Code field (ACT.CD) is G02 or G05, indicating that the student received instruction in both CPR and AED. See TREx Field Mapping.


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