Aeries Ideas
802 results found
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StudentSectionAssociation entity extracting multiple KG Homeroom Sections
The StudentSectionAssociation entity is extracting multiple KG Homeroom Sections for students with multiple sections where the course has KG Service ID 01020000. When multiple sections with the KG Service ID exist in the student schedule, only the section with the lowest course sequence (CAR.SQ) is to be extracted.
2 votesHello, this work item has been completed and was released on 4/1/26. Here are the relevant revision notes:
- Texas Ed-Fi: StudentSectionAssociation entity - the entity had the potential to extract multiple records with the HomeroomIndicator for sections with the same KG or PK Service ID. The entity now extracts a single section record with the HomeroomIndicator and KG or PK Service ID.
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BIL/ESL Attendance Calculations must honor the current BIL/ESL and Funding Type Descriptors
The attendance calculation for BIL/ESL attendance data must be updated to honor the new BIL/ESL program and Funding Type descriptors so that accurate BIL/ESL attendance data is reflected on the Student Attendance Detail, Student Attendance Campus Summary and Student Attendance District Summary reports.
3 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Reports > Student Attendance Detail, Student Attendance Campus Summary, Student Attendance District Summary:
- When the Recompute ARD option is selected for the Student Attendance Detail, Student Attendance Campus Summary, or Student Attendance District Summary reports, the attendance calculation process now uses the most current Program Type (PGM.TY) and Program Funding Type (PGM.FT) data from Bilingual (146) and ESL (147) student Program records to calculate BIL/ESL attendance data, in alignment with the latest TWEDS C335 and C225 descriptor tables.
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Report Card Options Allows Saving to GRP Table Without GRP Permissions
On the Report Card Options page, users can customize headers for Grade Report (GRD) marks. These customizations are saved into the Grade Report Mark Headings (GRP) table for any selected Grading Periods.
Currently, users who have GRD update permissions—but do not have GRP update permissions—are still able to save changes to the GRP table.
This creates a permissions bypass where users can modify GRP data without having the appropriate GRP access. We need the GRP permissions to be enforced.5 votesHello, this work item has been completed and was released on 4/1/26. Here are the relevant revision notes:
- Grade Reporting > Configurations > Grading Periods: Grading Periods for Grading Snapshots now allow users to define the heading and subheading that will print on the student's Report Card.
- Reports > Grade Report Card: The header and sub-header below the Mark drop-down are now read-only and are automatically populated from the Multiple Mark Headings and Descriptions page (GRP) for M1-12 or the Grading Periods page (GPD) for Grading Snapshots. NOTE: If your schools report Grading Snapshots on the Report Card, they will need to modify those Grading Periods to include a mark header and sub header to print on the Report Card.
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Update Aeries for TREx Performance Acknowledgment College Assessment Codes 8 - 12
Aeries documentation for TREx needs to be updated to include the new codes 8-12. These codes need to be included on Activities and Awards for Performance Acknowledgment College Assessment records and the codes need to be available on Texas State Reporting > Code Translations for appropriate translation of the Activities and Awards code to the TREx code required in the export file.
2 votesHello, this work item has been completed and was released on 4/1/26. Here are the relevant revision notes:
- > Activities and Awards: When Type is set to "4 - Performance Acknowledgments" and Code is set to "PA5 - Performance Acknowledgment College Readiness Assessments," the Reason (ACT.RS) field now includes two new selectable options: ACT Aspire composite score 442 (ASPIR1) and ACT Pre-ACT composite score 29 (PACT).
- Texas State Reporting > Code Translations: TREx Performance Acknowledgment College Readiness Assessment (PA5) codes 8–12 have been added to the ACT.RS code set, making them available for translation in Code Translations.
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Add State Course Codes 9701, 9702, and 9703 to TCH.CB Dropdown
Add state course codes 9701, 9702, and 9703 to the TCH.CB course selection dropdown on the Teachers page.
2 votesHello, this work item has been completed and was released on 2/3/26. Here are the relevant revision notes:
- School Info >Teachers: New State Course Codes 9701, 9702, and 9703 have been added to the State Course Code dropdown in the Teacher page for CALPADS reporting. This will allow elementary schools to utilize those course codes for elementary classes when appropriate.
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Initialize Grades - Grade Table Created Message Does Not Update on Page Immediately
Ensure the Grades page updates immediately after initializing a new Grade Reporting Cycle, so users can see the confirmation message and highlighted term right away and verify the process completed successfully
3 votesHello, I wanted to let you know that work on this item was completed and released to customers on 2/17/2026. Here are the relevant revision notes:
- Grade Reporting > Functions > Initialize New Grade Reporting Cycle The caching was removed so the page is now updated with the completion message as soon as the process completes.
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Allow parents to view Program Screenings even without Special Programs permissions
Allow parents to view Program Screenings even without Special Programs permissions
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Parent Portal > Special Programs: In the Parent Portal, the Special Programs section has been updated with enhanced security to manage permissions for Special Programs (PGM) and Program Screenings (PGR) separately. Parents will only see the tables they have permission to read. If they have no permissions for either table, the Special Programs section will not appear in the navigation menu at all. See Documentation or Special Programs.
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TOMS Test Settings - Update to Honor 2025-26 CAASPP and ELPAC Test Settings File Layout
Update accommodations and designated supports to align with the 2025–26 CAASPP and ELPAC layouts (California only). Modify the TOMS Test Settings page to reflect the new file layouts for these assessments. This requires updating three setup tables: ETSTest, ETSAccommodation, and ETSAccommodationTest.
4 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Student Data > Test Scores > TOMS Test Settings: Updated accommodations and designated supports to honor 2025-26 CAASPP and ELPAC Test Settings File Layouts.
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Duo Authentication: Changes to root certificate authority on 2/2/26
Aeries is investigating and plans to incorporate any changes needed in the Aeries product to accommodate the upcoming changes Duo has announced for its root certificate authority expiration. We will update this idea as needed once the entire scope of the needed changes are determined.
18 votesHello, this work item has been completed and was released on 01/27/26. Here are the relevant revision notes:
- Duo Security Certificate Update: To ensure uninterrupted authentication for districts using Duo, Aeries has updated its Duo integration to comply with Duo’s upcoming Certificate Authority (CA) bundle expiration on February 2, 2026. With this update:
- Aeries is fully aligned with Duo’s new certificate requirements.
- No action is needed from customers for Aeries specifically.
- This fix is included ahead of Duo’s planned change to ensure a seamless experience for all users.
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Attendance History (AHS) not analyzing all tracks
Attendance History and Days Enrolled on the Attendance page are not matching. AHS Update uses legacy logic that only processes tracks A–F. When tracks beyond F are encountered (e.g., Q), the track value is zeroed and AHS falls back to generic holidays (HO) instead of the track‑specific holiday column (e.g., T17 for Track Q). Result: Days that should be excluded for Track Q aren’t excluded in AHS, inflating “Days Enrolled.”
2 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Student Data > Attendance History: The calculation logic has been updated as it could return incorrect counts if the number of tracks was above 6 (A-F).
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Enable ESI Table Rollover for TexasAssessment Access Codes
Currently, the ESI (External Student IDs) table does not roll forward during the New Year Rollover process. This causes the EID field (TexasAssessment access code) to be cleared, breaking Parent Portal SSO for historical state test results until new STAAR scores are imported.
3 votesHello, this work item has been completed and was released on 4/1/26. Here are the relevant revision notes:
- New Year Rollover:
- Table updates for 2026 New Year Rollover process. Programs of Study now updates to the first day of the new school year. External Student/Staff ID table now rolls. Single year district options for TX are reset, and a progress bar has been added to the rollover.
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Student Counts and PE Days/Minutes per Week Incorrectly Populating for Non-Teacher of Record Classroom Positions
The StaffSectionAssociation entity is including students counts for course-sections where the Classroom Position is not 'Teacher of Record'. Additionally, PE course sections are including PE Days/Week and Minutes/Week for PE course-sections where the Classroom Position is not 'Teacher of Record'. TWEDS reporting guidance states that number of students and PE Days and Minutes per week data is only reported for course-sections when the Classroom Position is '01-Teacher of Record', all other Classroom Positions should report 0 students and should not include the additional PE data for applicable PE course-sections.
2 votesHello, this work item has been completed and was released on 1/8/26. Here are the relevant revision notes:
- The StaffSectionAssociation entity had the potential to report NumberOfStudentsInClass and the PE (Physical Education) weekly data elements for staff with ClassroomPosition other than 'Teacher of Record'. The entity now reports NumberOfStudentsInClass and the PE (Physical Education) weekly data elements only for the Teacher of Record and all other ClassroomPositions report 0 students and no PE weekly data elements in compliance with TWEDS reporting guidance.
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More info on general error page
Update the general error page to include instructions for checking the ERR table for more information or add a direct link to the knowledge base article
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- General Error Page: Added additional guidance text to improve clarity for users encountering the General Error page. This includes a clickable support link for additional help. See Server Error in Aeries Application - General Error Page
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TX: Add new descriptors for IBC Vendor
TX: Activities & Awards - Add new descriptors for IBC Vendor (C226) to Fixed Codes and ACT.IBV drop-down
3 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Student Data > Other > Activities and Awards:
- When the Type (ACT.TY) field is set to '3', the Code (ACT.CD) field has been updated with the most current Industry Based Certification descriptors from TWEDS C214 code table. When the Type field is set to '4' and the Code field is set to 'PA6', the Reason (ACT.RS) has also been updated with the most current Industry Based Certification descriptors from TWEDS C214 code table.
- When Type is set to '3', the Vendor (ACT.IBV) field has been updated with most current IBC Vendor descriptors from TWEDS IBC Vendor (C226) code table.
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Ed-Fi Sync Errors need to display the Full Message on the Page
Currently the Ed-Fi Sync page Sync Errors do not completely show the full error message. When you hover over the error, the message appears, but it's difficult to read as it extends beyond the popup window.
2 votesHello, this work item has been completed and was released on 01/20/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Ed-Fi Synchronization: The pop-up modal for this alert: An Error occurred while syncing. Click here to view error(s) had the potential to extend the full Level 1 error message beyond the modal border, making it difficult to read. The full error message is now displayed within the modal borders.
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CCGI CourseGradeTemplate - Save transcript year prior to 2010-2011 in correct YYYY-YY format
When a transcript record year is for a school year prior to 2010 - 2011, the CCGI Course Grade Template is generating invalid school year values (e.g., 205-6, 2096-97) in the SchoolYear column instead of properly formatted ranges like 2005-2006 or 1996-1997.
2 votesHello, this work item has been completed and was released on 12/02/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CCGI Extract: Adjusted the Course Grade Template query so it can properly format records prior to the year 2010.
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TREx Export Error - PerfAckCertLicCode Data Element Exceeds MaxLength
The TREx export files are encountering an error for data element PerfAckCertLicCode due to the Industry Based Certification description exceeding the maximum allowed length of 61 characters. The Reason (ACT.RS) field on the Activities and Awards page needs to be updated with the most current IBC descriptions from TWEDS C214 Code Table to ensure that all IBC descriptions adhere to the maximum character length allowed.
5 votesHello, this work item has been completed and was released on 11/18/25. Here are the relevant revision notes:
Activities and Awards (Texas): The Fixed Codes for IBC descriptors for Type 4 Performance Acknowledgements have been updated to the latest TWEDS C214 short descriptions.
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San Bernardino Custom - Remove Custom Reports from Code
San Bernardino City Unified School District has asked to have a list of custom reports removed they no longer use.
2 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Removed the following reports from the navigation - SB_English Monthly SART Contract and SB_Spanish Monthly SART Contract.
- A set of 52 SBCUSD specific custom reports has been removed from system navigation at both the school and district levels.
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CALPADS SPRG reconciliation process is including prog 144 special ed records
As of the 10/21 release, the SPRG reconcilation process is including program records that are normally skipped, causing the old records to get deleted.
21 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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