Aeries Ideas
854 results found
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Add field-level API security control for Student Health Problems (STU.HP)
STU.HP is returned by the Aeries API v5 Student GET endpoints with no way to restrict vendor access. Add a "Student Health Notes (STU.HP)" option to Third-Party Authorization security areas so districts can explicitly grant or revoke vendor access, and withhold the field by default until granted.
3 votesHello, this work item has been completed and was released on 8/4/26. Here are the relevant revision notes:
Security > API Security:
- Student Health Problem (STU.HP) is now withheld from the Students API endpoint (v5) unless a third-party vendor has been explicitly granted access to health data. Vendors without this authorization no longer receive this field, reducing the risk of sensitive health information being shared without the district's consent. All other student data returned by the endpoint is unaffected
- Third-Party Authorization credentials now include a Student Health Notes (STU.HP) option, letting administrators grant or revoke a vendor's access to classroom health and allergy notes directly from the standard security setup screen.
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TX: TREx 2026-27 Update TC44 Industry Certification/Licensure Code (IBC) Table
Update the Aeries TREx TC44 Industry Certification/Licensure Code table to match the TEA/TWEDS-aligned code list for the 2026-27 school year, so that student Industry Certification/Licensure values report correctly on the TREx Student Record export.
2 votesHello, this work item has been completed and was released on 7/28/26. Here are the relevant revision notes:
- Activities and Awards > Industry Certifications: The TREx TC44 Industry Certification/Licensure (IBC) code table has been updated to the TEA 2026-2027 standard, inactivating 115 retired codes, adding 225 new codes, and correcting 81 descriptions. The TREx Student Record export now sends the IBC code value rather than the description.
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Aeries REST API: paginated retrieval on the Contacts endpoint for high-volume districts
The Aeries REST API returns correct data, but the Contacts endpoint returns every contact record for a school in a single response. Because the API works as designed, this is an enhancement request rather than a defect.
What is happening now: At high-volume districts, a single large school can return tens of thousands of contact records in one response, which strains memory and slows third-party synchronization.
What would help: Allow the Contacts endpoint to accept StartingRecord and EndingRecord parameters, the same way the Students endpoint already does, so callers can retrieve contacts in bounded ranges instead of one oversized response.…
4 votesHello, this work item has been completed and was released on 8/4/26. Here are the relevant revision notes:
- Aeries API > Contacts: The /contacts endpoint now supports StartingRecord and EndingRecord parameters, so large schools' contact records can be retrieved in paginated ranges. Requests without these parameters continue to return all records as before. See Aeries API - Student-related end points > Contacts.
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CALPADS WBLR – Improve Messaging When No Records Qualify for Extract
Improve system messaging for the CALPADS WBLR extract when no qualifying records are found. The current experience may display a confusing “Failed!” message that includes a student ID number, which can be misleading. Updated messaging should clearly communicate when no records meet the criteria and provide a more user-friendly, informative response.
37 votesHello, this work item has been completed and was released on 7/7/26. Here are the relevant revision notes:
School Info:
- Imports and Exports > CALPADS Extracts:
- When the CALPADS WBLR extract is generated with no qualifying students, the extract log now displays Completed (0 Records) instead of a misleading Failed! message with a student ID. The update clearly shows the process completed successfully with no matching records.
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Enhance EDCS Extract Logic to Filter by Eligibility Code (F/R)
Update the EDCS extract logic to include an additional validation layer. Currently, records are extracted when FRE.SRC is mapped in XRF to identify source codes that will be used for extracting students and FRE.ESD (Eligibility Start Date) is populated.
Enhance this logic to also require that FRE.CD (Eligibility Code) is translated via CALPADS Code Translations to values 'F' or 'R' only.
As a result, only students meeting all three criteria will be included:
Valid FRE.SRC mapping in XRF
Populated FRE.ESD
FRE.CD mapped to CALPADS 'F' or 'R'18 votesHello, this work item has been completed and was released on 5/26/26. Here are the relevant revision notes:
- School Info > Imports and Exports > SSBC / EDCS Extract: The SSBC extract now only includes students whose Free/Reduced Meal Assignment code translates to Free or Reduced in CALPADS code translations. See EDCS Extract.
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Add CAASPP 2025-26 (CAASPP26) Import Layout Support
Import Test Scores-CA: Add CAASPP 2025-26 (CAASPP26) Import Layout Support
71 votesHello, this work item has been completed and was released on 05/26/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: Updated the Import Test Results page to support the new 2025-2026 file layout for CAASPP. See Import Test Results.
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Attendance Recovery Bank Print Option
Please add the attendance recovery bank as an option to print under reports.
14 votesHello, this work item has been completed and was released on 8/4/26. Here are the relevant revision notes:
- Supplemental Attendance > Attendance Recovery Bank: The Attendance Recovery Bank page previously had no option to print its displayed data. Users can now click a print button on the page to generate a report that honors any filters or sorting applied. See Attendance Recovery Bank.
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Dental Record (DNT) — Untreated Decay and Caries Experience field labels are swapped in Query Builder, Database Definitions, and Update Code
When viewing DNT data in Query Builder, the column labeled "Untreated Decay" displays values that were entered as Caries Experience, and the column labeled "Caries Experience" displays values entered as Untreated Decay — the opposite of what was typed into the Dental form. The same reversed labels appear in Database Definitions and the Update Code Table field dropdown for the DNT table. The Dental data entry form and printed Student Dental Record display correctly, but the mismatch in Query Builder and related tools makes it difficult to trust query output or verify data for the DNT.VF and DNT.VC fields. We…
10 votesHello, this work item has been completed and was released on 6/23/26. Here are the relevant revision notes:
Student Data:
- Medical > Dental: Fixed an issue where the Untreated Decay and Caries Experience field labels were displayed incorrectly in Query Builder, Database Definitions, and Update Code Table.
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Enhance LEAP File Logic to Include 194 PGM Records Prior to School Start
Enhance the LEAP file to extract valid 194 PGM records for programs that occur before the official start of the school year. Many districts run funded summer programs, such as ELOP, that end prior to the first day of school and should be included in LEAP reporting.
22 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
CALPADS Extracts > EOY > LEAP Extract:
- The Update ELOP Calculation process could create duplicate PGM-194 records because existing current-year records were not checked before new ones were added. The process now checks for an existing current-year PGM-194 record before creating a new one, preventing duplicates from being generated.
- ELOP Days were calculated without filtering by academic year, potentially updating prior-year records. The process now only populates ELOP Days for PGM-194 records active in the current academic year, bypassing prior-year records.
- Each time the extract button was clicked, the Suggested Date would reset to the first day of school regardless of the date that had been entered. The Suggested Date now retains the entered date when the button is clicked.
- The LEAP extract was skipping PGM-194 records that started on or after…
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Update the LEAP Suggested Insert Date to populate the Program 194 Eligibility Date with a date prior to the first day of the calendar.
Update the LEAP Suggested Insert Date to honor and populate the Program 194 Eligibility Date with a date prior to the first day of the calendar.
4 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
CALPADS Extracts > EOY > LEAP Extract:
- The Update ELOP Calculation process could create duplicate PGM-194 records because existing current-year records were not checked before new ones were added. The process now checks for an existing current-year PGM-194 record before creating a new one, preventing duplicates from being generated.
- ELOP Days were calculated without filtering by academic year, potentially updating prior-year records. The process now only populates ELOP Days for PGM-194 records active in the current academic year, bypassing prior-year records.
- Each time the extract button was clicked, the Suggested Date would reset to the first day of school regardless of the date that had been entered. The Suggested Date now retains the entered date when the button is clicked.
- The LEAP extract was skipping PGM-194 records that started on or after…
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Test Score Imports: Add support for 2025–26 Summative ELPAC / Summative Alternate ELPAC Student Data File Layout
What is happening now
The Aeries ELPAC importer supports layouts through 2024–25 (ELPAC25) but does not yet support the newly published 2025–26 file layout, which includes added, removed, and renamed fields.
Why this matters to the user
When 2025–26 Summative ELPAC score files are released by CAASPP, customers will not be able to import them successfully using the current importer.
Impact if unchanged
Districts will be unable to import 2025–26 ELPAC scores into Aeries until the new layout is supported, delaying access to student proficiency data following score release.92 votesHello, this work item has been completed and was released on 5/19/26. Here are the relevant revision notes:
School Info > Imports and Exports > Import Test Results - The ELPAC test import only supported the 2024–25 file layout. The import now supports the 2025–26 Summative ELPAC and Summative Alternate ELPAC Student Data File Layout. See Test Specific Info ELPAC.
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Activities and Awards – Add 'More Info' Option and Display Inactive Fixed Code Descriptions in Read Mode
Currently, the Activities and Awards page does not have a 'More Info' option to view a record's full details in read mode — users must open Edit mode to see all data elements. Additionally, when a field contains a descriptor code that has been marked Inactive or 'No Longer In Use' in Fixed Codes (such as ACT.PCR Code 03 – IBC Failed, which was removed from TWEDS for the 2025–26 school year), the description no longer displays — only the raw code value is shown.
We are requesting two related improvements:
1. Add a 'More Info' option to Activities and…4 votesHello, this work item has been completed and was released on 07/21/26. Here are the relevant revision notes:
Student Data:
- Other > Activities and Awards: A More Info option has been added to records on the Activities and Awards page, allowing users to view additional data elements in read mode without entering Edit mode. Fields containing descriptor codes marked as Inactive or No Longer In Use in Fixed Codes now display both the code and its description in read mode.
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Keep Over‑Recovered Students Visible in Attendance Recovery Bank
Currently, when a student recovers more attendance minutes or absences than they are eligible for, their record can disappear from the Attendance Recovery Bank (ARB). This makes it difficult for schools and districts to identify and correct attendance recovery issues.
This idea proposes keeping all students visible on the ARB page, even when Total Attendance Minutes Available (TMA) or Total Recoverable Absences Available (TAA) become negative. Negative values would be clearly highlighted in red and explained with tooltips, helping administrators quickly spot over-recovery situations, understand why they occurred, and take corrective action without losing visibility into the student’s data.
8 votesHello, this work item has been completed and was released on 5/19/26. Here are the relevant revision notes:
Attendance > Attendance Recovery Bank - Students whose Total Minutes Available (TMA) or Recoverable Absences Available (TAA) computed to a negative number were excluded from the Attendance Recovery Bank, preventing administrators from identifying students with over-recovered absences. The Attendance Recovery Bank now displays all students including those with negative TMA or TAA values, which render in red with a minus sign to indicate that the student has utilized more minutes than they earned; the TMA and TAA column headers include tooltips directing administrators to review ATT records and verify ADA make-up codes in District Settings. See Attendance Recovery & Supplemental Attendance.
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Limit Attendance Recovery Bank Calculations to District‑Selected ADA Make‑Up Codes
Enhance the Attendance Recovery Bank so that the Total Absences Recovered only include the ADA Make‑Up Codes explicitly selected in District Settings for Attendance Recovery.
Currently, the Attendance Recovery Bank counts all ADA make‑up codes found on attendance records, even when only specific codes (such as the district’s designated Attendance Recovery code) are selected. This enhancement would align AR Bank calculations with district configuration, improve accuracy, and prevent unintended codes (such as Saturday School ADA make‑up codes) from impacting Attendance Recovery totals.5 votesHello, this work item has been completed and was released on 4/20/26. Here are the relevant revision notes:
Supplemental Attendance > Attendance Recovery Bank: Multiple enhancements have been made to the Attendance Recovery Bank (ARB) page.
- District setting validation messages now display at the top of the page to indicate whether ADA codes and AR program codes are configured in District Settings.
- The ARB Calculation process now performs a full physical delete of existing ARB records prior to recalculation, scoped to the district or school level based on login context.
- Logic has been added to identify ATT records where a qualifying AR code is present and ATT.AMU is zero. When discrepancies are found, a message will appear at the top of the page with an option to resolve. Users with Mass Update permissions can update ATT.AMU directly from the ARB page; a confirmation prompt is required before the process…
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2026-2027 PDC Free and Reduced Income Survey Guidelines
Income Survey - Update Free and Reduced Guidelines for 2026-2027 school year
18 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
- Free and Reduced Lunch — Income Eligibility Guidelines: Added the 2026-2027 school year Income Eligibility Guidelines to the usysFRE.config file. Schools can now correctly determine student eligibility for Free and Reduced-Price Meals for the new school year based on the updated household-size income thresholds published by the USDA.
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Align the Student Dental Report with the Updated Dental Page Fields and Labels
Recent enhancements to the Student Dental page have caused the Student Dental Report to become misaligned with current fields, labels, and data organization. As a result, some report columns are unclear, incorrectly labeled, or no longer reflect how dental information is entered in Aeries, making it difficult for users to interpret results and verify accuracy. Aligning the Student Dental Report with the updated Dental page will improve clarity, reduce confusion, and ensure reported dental data is consistent, reliable, and easy to validate.
3 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
Student Dental Record Report:
- Updated the Student Dental Record report to align with the new fields and labels from the Dental data entry page. Added the OnSite Opt-out and Parent Notification columns to the report, and refreshed existing field-header labels (Waiver Reason, Screened By, Untreated Decay, Caries Exp., Treatment Urgency, Follow-Up Appt, Follow-Up Status) to match the data entry screen. The changes apply to both the Print button on the Dental page and the View All Reports section. See Dental document.
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Improve New Year Rollover Performance and Reduce Processing Time
Some districts experience longer‑than‑expected processing times during New Year Rollover, which can delay important setup tasks. Improving the performance and efficiency of this process would reduce completion time, create a smoother experience, and help districts prepare for the new school year more effectively.
3 votesHello, this work item has been completed and was released on 4/14/26. Here are the relevant revision notes:
- Administration > New Year Rollover: Resolved a performance regression where the New Year Rollover process was taking 2–5 hours to complete instead of minutes. The issue was caused by excessive SQL overhead introduced by the Pre/Post Rollover Record Count feature.
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Attendance Recovery Bank at District Level - Remove Inactive School
At the district level, the Attendance Recovery Bank currently shows a line for students at the inactive school, creating a duplicate version of their current enrollment. Please remove or allow a way to filter out the Inactive School
3 votesHello, this work item has been completed and was released on 4/20/26. Here are the relevant revision notes:
Supplemental Attendance > Attendance Recovery Bank: Multiple enhancements have been made to the Attendance Recovery Bank (ARB) page.
- District setting validation messages now display at the top of the page to indicate whether ADA codes and AR program codes are configured in District Settings.
- The ARB Calculation process now performs a full physical delete of existing ARB records prior to recalculation, scoped to the district or school level based on login context.
- Logic has been added to identify ATT records where a qualifying AR code is present and ATT.AMU is zero. When discrepancies are found, a message will appear at the top of the page with an option to resolve. Users with Mass Update permissions can update ATT.AMU directly from the ARB page; a confirmation prompt is required before the process…
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Add AR Minutes Utilized Calculations for County Community, Juvenile Court, Opportunity and Community Day
Categories that need need to be added to the logic for populating this field:
LOC.CT = 19, Opportunity = 180
LOC.CT = 16, County Community = 240
LOC.CT = 18, Juvenile Court = 240
LOC.CT = 17, Community Day School = 3603 votesHello, this work item has been completed and was released on 5/5/26. Here are the relevant revision notes:
- Attendance > Attendance Recovery: Four additional school category types are now supported in the AR Minutes Utilized (ATT.AMU) auto-calculation for Attendance Recovery absences. County Community (240 min), Juvenile Court (240 min), Opportunity (180 min), and Community Day (360 min) schools previously were not recognized and will now receive the correct minimum daily minutes when an ADA Make-Up code is applied. See Documentation
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Next Year Calendar Page Issue Reported Post 4/1/26 Release
An issue has been reported regarding the Next Year Calendar page that was introduced in the 4/1/26 release.
When using the option to Eliminate a Week From Calendar, the Monday date can be adjusted and the new dates will adjust; however, once save is clicked, the Tues-Fri dates revert back.
This issue is being investigated, and a Known Issue article has been posted: https://support.aeries.com/support/discussions/topics/14000022006.
6 votesHello, this work item has been completed and was released on 4/14/26 Here are the relevant revision notes:
- School Info > Next Year Calendar: When using Eliminate a Week From Calendar, editing a Monday date will now correctly save all associated Tuesday–Friday dates. Previously, only the Monday date was saved and the remaining weekday dates reverted to their original values upon saving.
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