Aeries Ideas
869 results found
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Let administrators choose whether Guardian Email is required on enrollment forms
Currently, when setting up Guardian Information on Enroll Path enrollment forms, administrators cannot change the "Required" setting for the Guardian Email Address field — it is fixed and cannot be toggled. Some districts want to make Guardian Email required so families must provide it during enrollment.
What is being requested: Give administrators the ability to control whether the Guardian Email Address field (and similar guardian contact fields) is required on their enrollment forms, directly from the form editor.
Why this matters: Districts that rely on guardian email for communication and portal access want to ensure it is collected during enrollment,…3 votesHello, this work item has been completed and was released on 10/9/2026. Here are the relevant revision notes:
Guardian Email Address used to be a locked field on enrollment forms, so administrators could not change its Required setting. As part of this update, the Email Address field in the Guardian Information section (and in Emergency Contacts, Restrained Individual, and Medical (Local Physician)) is now a standard field in the Admin Portal > Forms > Form Editor. Administrators can now:
- Turn the Required setting on or off for Guardian Email Address, so districts can require families to provide it during enrollment
- Add or remove the Email Address field in each of these contact sections
- Map each section’s Email Address field to the Aeries contact email on the SIS Integrations page
Note: If the Guardian Information Email Address field is removed from a form, a warning appears explaining that guardian portal accounts…
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Add Permissions to new SPED Video Camera Requests page
Currently only ADMIN users may access to the SPED Video Camera Requests page. Add a new permission so districts are able to grant access to users or groups to Read, insert, Update, and Delete records on this page.
2 votesHello, this work item has been completed and was released on 8/18/26. Here are the relevant revision notes:
- Permissions: Added a new SPED Video Camera Requests (SVC) permission to the School Information section allowing user level Read, Insert, Update, Delete, Mass Update, and Expiration Date access to the School Info > SPED Video Camera Requests page. See Texas - SPED Video Camera Requests.
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Texas Ed-Fi Former ESA Student Program Code
Add Program Code 28 "Former ESA Student" to Special Programs (PGM) and TSDS StudentEducationOrganization Export
2 votesHello, this work item has been completed and was released on 9/8/26. Here are the relevant revision notes:
Student Data > Programs > Special Programs:
- Added Texas program code 415 - Former ESA Student to the Special Programs page. Students with a program code 415 record for the current school year are now reported as Student Characteristic 28 (Former Education Savings Account Student) on the TSDS StudentEducationOrganizationAssociation entity.
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Import Test Results: Support Initial ELPAC 2026-27 file layout
Aeries Import Test Results does not yet support the 2026-27 Initial ELPAC and Initial Alternate ELPAC student data file layout published by the California Department of Education. The most recent supported layout does not recognize the new fields, the renamed fields, or the updated field positions in the 2026-27 specification, so a 2026-27 file cannot be imported and will either be rejected during column validation or load misaligned values.
NOTE: No changes are needed for importing the 26/27 Initial/Alternate ELPAC file. This means that the existing file layout will work for 2026/27 results. The only change needed is a label…
49 votesHello, this work item has been completed and was released on 9/1/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page is ready for importing Initial ELPAC and Initial Alternate ELPAC for 2026-27. Test Specific Information - Initial ELPAC
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Add field-level API security control for Student Health Problems (STU.HP)
STU.HP is returned by the Aeries API v5 Student GET endpoints with no way to restrict vendor access. Add a "Student Health Notes (STU.HP)" option to Third-Party Authorization security areas so districts can explicitly grant or revoke vendor access, and withhold the field by default until granted.
3 votesHello, this work item has been completed and was released on 8/4/26. Here are the relevant revision notes:
Security > API Security:
- Student Health Problem (STU.HP) is now withheld from the Students API endpoint (v5) unless a third-party vendor has been explicitly granted access to health data. Vendors without this authorization no longer receive this field, reducing the risk of sensitive health information being shared without the district's consent. All other student data returned by the endpoint is unaffected
- Third-Party Authorization credentials now include a Student Health Notes (STU.HP) option, letting administrators grant or revoke a vendor's access to classroom health and allergy notes directly from the standard security setup screen.
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TX: TREx 2026-27 Update TC44 Industry Certification/Licensure Code (IBC) Table
Update the Aeries TREx TC44 Industry Certification/Licensure Code table to match the TEA/TWEDS-aligned code list for the 2026-27 school year, so that student Industry Certification/Licensure values report correctly on the TREx Student Record export.
2 votesHello, this work item has been completed and was released on 7/28/26. Here are the relevant revision notes:
- Activities and Awards > Industry Certifications: The TREx TC44 Industry Certification/Licensure (IBC) code table has been updated to the TEA 2026-2027 standard, inactivating 115 retired codes, adding 225 new codes, and correcting 81 descriptions. The TREx Student Record export now sends the IBC code value rather than the description.
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Aeries REST API: paginated retrieval on the Contacts endpoint for high-volume districts
The Aeries REST API returns correct data, but the Contacts endpoint returns every contact record for a school in a single response. Because the API works as designed, this is an enhancement request rather than a defect.
What is happening now: At high-volume districts, a single large school can return tens of thousands of contact records in one response, which strains memory and slows third-party synchronization.
What would help: Allow the Contacts endpoint to accept StartingRecord and EndingRecord parameters, the same way the Students endpoint already does, so callers can retrieve contacts in bounded ranges instead of one oversized response.…
4 votesHello, this work item has been completed and was released on 8/4/26. Here are the relevant revision notes:
- Aeries API > Contacts: The /contacts endpoint now supports StartingRecord and EndingRecord parameters, so large schools' contact records can be retrieved in paginated ranges. Requests without these parameters continue to return all records as before. See Aeries API - Student-related end points > Contacts.
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STAS Extract - Do not allow a negative value to extract
For IS-only students at Flex/Period/Positive Alt Ed schools, the AHS period recalculation was producing data that caused the STAS extract to output a negative DaysAttended value (-0.01), causing CALPADS submission failures. The AHS source data (AHS.PA) showed as non-negative in the database, making this difficult to resolve through standard recalculation steps.
2 votesHello, this work item has been completed and was released on 9/15/26. Here are the relevant revision notes:
School Info:
- Imports and Exports > CALPADS Extracts > STAS: For IS-only students at Flex/Period/Positive Alternative Ed schools, the AHS period recalculation was producing data that caused a negative DaysAttended value in the STAS file, resulting in CALPADS submission failures. The AHS recalculation now correctly computes period attendance totals for IS-only students at these schools, producing non-negative DaysAttended values in the STAS extract.
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CCGI Extract- CourseGradeTemplate - Virtual Schools
Improve the CCGI process to support virtual schools in the High School Graduates File, eliminating the need for users to manually input CDS codes.
2 votesHello, this work item has been completed and was released on 9/15/26. Here are the relevant revision notes:
- When a student has a populated Reporting School that differs from their enrolled school, the Reporting School's CDS code is now used in the High School Graduates file.
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CALPADS 2026–27: Update Exit Reason Codes for State Reporting
To align with CALPADS 2026–27 requirements, Aeries will update the Exit Reason code options used throughout the system. The update will:
- Add new exit code: T166 – TransAltSchlPrgmDisc; T169 - TransOtherDiscRsns
- Retire exit codes T167 – TransAltSchlPrgm and T168 – AltIndStdySchlDschrg
- Update CALPADS descriptions for codes T160 and T165 where applicable
30 votesHello, this work item has been completed and was released on 8/25/26. Here are the relevant revision notes:
School Info:
- Imports and Exports > CALPADS Extracts > Code Translations:
- Aeries now includes exit reason code T169 (TransOtherDiscRsns) in the Exit Reason lookup shared by the ATT.RS, ENR.ER, STU.SWR, and STU.EOY fields, with a default CALPADS code translation added for T169. The new code is effective the 2026-2027 academic year, in compliance with AY 2026-27 CALPADS requirements.
- Updated Exit Reason code options to comply with AY 2026-27 CALPADS requirements. Added code T166 (TransAltEdPrgmDisc); retired codes T167 (TransAltSchlPrgm) and T168 (AltIndStdySchlDschrg).
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CALPADS 2026–27: New Job Classification Codes for Staff Job Assignments
To align with CALPADS 2026–27 requirements, Aeries will update the Job Classification Code options available in Staff Job Assignments. New codes will be added for:
13 – Teacher: Instructional Assignments
14 – Teacher: Non-Instructional Assignments75 votesHello, this work item has been completed and was released on 8/25/26. Here are the relevant revision notes:
- Staff > Job Assignments: Updated Job Classification Code options in the Job Assignments modal to comply with AY 2026-27 CALPADS requirements. Added codes 13 (Teacher: Instructional Assignments) and 14 (Teacher: Non-Instructional Assignments); retired codes 12, 25, 26, and 27.
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CALPADS 2026–27: Add Itinerant Teacher and Pull-Out/Push-In Teacher Indicators to CRSE/C Extracts
To support CALPADS 2026–27 reporting requirements, Aeries will add or identify fields to use for the Course Section Enrollment and Completion (CRSE/C) extracts:
9.37 – Itinerant Teacher (Y/N)
9.38 – Pull-Out/Push-In Teacher (Y/N)15 votesHello, this work item has been completed and was released on 9/8/26. Here are the relevant revision notes:
Scheduling Process:
- Master Schedule: A new Pull-Out/Push-In Teacher Y/N field is now available on each course section, alongside the existing Itinerant Teacher field and highlighted as CA State Reporting Required. It captures the CALPADS field 9.38 (Pull-Out/Push-In Teacher) indicator for AY 2026-27.
- Scheduling Master: The same Pull-Out/Push-In Teacher field is available on each course section so the value carries forward into next-year scheduling.
- Master Schedule and Scheduling Master > Copy Section: Aeries now carries the Itinerant Teacher (IT) and Pull-Out/Push-In Teacher (POI) values to the new section when Copy Section is used on the Master Schedule and Scheduling Master. Both CALPADS 2026-27 teacher-role indicators are included in the copied section automatically, so staff can create the new section with those values already in place.
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CALPADS WBLR – Improve Messaging When No Records Qualify for Extract
Improve system messaging for the CALPADS WBLR extract when no qualifying records are found. The current experience may display a confusing “Failed!” message that includes a student ID number, which can be misleading. Updated messaging should clearly communicate when no records meet the criteria and provide a more user-friendly, informative response.
37 votesHello, this work item has been completed and was released on 7/7/26. Here are the relevant revision notes:
School Info:
- Imports and Exports > CALPADS Extracts:
- When the CALPADS WBLR extract is generated with no qualifying students, the extract log now displays Completed (0 Records) instead of a misleading Failed! message with a student ID. The update clearly shows the process completed successfully with no matching records.
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CALPADS 26/27: Add State Course Codes 9704-9707
Update list of State Course Codes to include 9704-9707 (effective 2026/2027).
13 votesHello, this work item has been completed and was released on 8/25/26. Here are the relevant revision notes:
- Scheduling Process > Courses: Added state course codes 9704-9707 to the State Course Code lookup and codes 9705-9707 to the AP/IB Course Code Cross Reference lookup to support AY 2026-27 CALPADS requirements.
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Add 2026 AP Student Datafile Layout changes for 2026 AP Scores
College Board has released the 2026 AP Student Datafile layout. See this page for details - https://apcentral.collegeboard.org/exam-administration-ordering-scores/scores/available-reports/student-datafile?SFMC_cid=EM1577260-
Workaround: Add Code to Local Code table -
AP codes can be added to local codes using the Update Code Table page > Table = CTS Field = ST1. Set amount to 4.016 votesHello, this work item has been completed and was released on 8/18/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: For AP Imports, Aeries now supports importing the 2025/26 AP Student Data File. Users can now select the 2025/26 AP layout and import scores for two additional AP exams, which display on the College Entrance Tests page:
- Networking
- Cybersecurity
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Enhance EDCS Extract Logic to Filter by Eligibility Code (F/R)
Update the EDCS extract logic to include an additional validation layer. Currently, records are extracted when FRE.SRC is mapped in XRF to identify source codes that will be used for extracting students and FRE.ESD (Eligibility Start Date) is populated.
Enhance this logic to also require that FRE.CD (Eligibility Code) is translated via CALPADS Code Translations to values 'F' or 'R' only.
As a result, only students meeting all three criteria will be included:
Valid FRE.SRC mapping in XRF
Populated FRE.ESD
FRE.CD mapped to CALPADS 'F' or 'R'18 votesHello, this work item has been completed and was released on 5/26/26. Here are the relevant revision notes:
- School Info > Imports and Exports > SSBC / EDCS Extract: The SSBC extract now only includes students whose Free/Reduced Meal Assignment code translates to Free or Reduced in CALPADS code translations. See EDCS Extract.
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Add CAASPP 2025-26 (CAASPP26) Import Layout Support
Import Test Scores-CA: Add CAASPP 2025-26 (CAASPP26) Import Layout Support
71 votesHello, this work item has been completed and was released on 05/26/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: Updated the Import Test Results page to support the new 2025-2026 file layout for CAASPP. See Import Test Results.
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Attendance Recovery Bank Print Option
Please add the attendance recovery bank as an option to print under reports.
14 votesHello, this work item has been completed and was released on 8/4/26. Here are the relevant revision notes:
- Supplemental Attendance > Attendance Recovery Bank: The Attendance Recovery Bank page previously had no option to print its displayed data. Users can now click a print button on the page to generate a report that honors any filters or sorting applied. See Attendance Recovery Bank.
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Dental Record (DNT) — Untreated Decay and Caries Experience field labels are swapped in Query Builder, Database Definitions, and Update Code
When viewing DNT data in Query Builder, the column labeled "Untreated Decay" displays values that were entered as Caries Experience, and the column labeled "Caries Experience" displays values entered as Untreated Decay — the opposite of what was typed into the Dental form. The same reversed labels appear in Database Definitions and the Update Code Table field dropdown for the DNT table. The Dental data entry form and printed Student Dental Record display correctly, but the mismatch in Query Builder and related tools makes it difficult to trust query output or verify data for the DNT.VF and DNT.VC fields. We…
10 votesHello, this work item has been completed and was released on 6/23/26. Here are the relevant revision notes:
Student Data:
- Medical > Dental: Fixed an issue where the Untreated Decay and Caries Experience field labels were displayed incorrectly in Query Builder, Database Definitions, and Update Code Table.
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Enhance LEAP File Logic to Include 194 PGM Records Prior to School Start
Enhance the LEAP file to extract valid 194 PGM records for programs that occur before the official start of the school year. Many districts run funded summer programs, such as ELOP, that end prior to the first day of school and should be included in LEAP reporting.
22 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
CALPADS Extracts > EOY > LEAP Extract:
- The Update ELOP Calculation process could create duplicate PGM-194 records because existing current-year records were not checked before new ones were added. The process now checks for an existing current-year PGM-194 record before creating a new one, preventing duplicates from being generated.
- ELOP Days were calculated without filtering by academic year, potentially updating prior-year records. The process now only populates ELOP Days for PGM-194 records active in the current academic year, bypassing prior-year records.
- Each time the extract button was clicked, the Suggested Date would reset to the first day of school regardless of the date that had been entered. The Suggested Date now retains the entered date when the button is clicked.
- The LEAP extract was skipping PGM-194 records that started on or after…
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