Aeries Ideas
772 results found
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Allow parents to view Program Screenings even without Special Programs permissions
Allow parents to view Program Screenings even without Special Programs permissions
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Parent Portal > Special Programs: In the Parent Portal, the Special Programs section has been updated with enhanced security to manage permissions for Special Programs (PGM) and Program Screenings (PGR) separately. Parents will only see the tables they have permission to read. If they have no permissions for either table, the Special Programs section will not appear in the navigation menu at all. See Documentation or Special Programs.
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TOMS Test Settings - Update to Honor 2025-26 CAASPP and ELPAC Test Settings File Layout
Update accommodations and designated supports to align with the 2025–26 CAASPP and ELPAC layouts (California only). Modify the TOMS Test Settings page to reflect the new file layouts for these assessments. This requires updating three setup tables: ETSTest, ETSAccommodation, and ETSAccommodationTest.
4 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Student Data > Test Scores > TOMS Test Settings: Updated accommodations and designated supports to honor 2025-26 CAASPP and ELPAC Test Settings File Layouts.
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Student Counts and PE Days/Minutes per Week Incorrectly Populating for Non-Teacher of Record Classroom Positions
The StaffSectionAssociation entity is including students counts for course-sections where the Classroom Position is not 'Teacher of Record'. Additionally, PE course sections are including PE Days/Week and Minutes/Week for PE course-sections where the Classroom Position is not 'Teacher of Record'. TWEDS reporting guidance states that number of students and PE Days and Minutes per week data is only reported for course-sections when the Classroom Position is '01-Teacher of Record', all other Classroom Positions should report 0 students and should not include the additional PE data for applicable PE course-sections.
2 votesHello, this work item has been completed and was released on 1/8/26. Here are the relevant revision notes:
- The StaffSectionAssociation entity had the potential to report NumberOfStudentsInClass and the PE (Physical Education) weekly data elements for staff with ClassroomPosition other than 'Teacher of Record'. The entity now reports NumberOfStudentsInClass and the PE (Physical Education) weekly data elements only for the Teacher of Record and all other ClassroomPositions report 0 students and no PE weekly data elements in compliance with TWEDS reporting guidance.
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More info on general error page
Update the general error page to include instructions for checking the ERR table for more information or add a direct link to the knowledge base article
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- General Error Page: Added additional guidance text to improve clarity for users encountering the General Error page. This includes a clickable support link for additional help. See Server Error in Aeries Application - General Error Page
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Ed-Fi Sync Errors need to display the Full Message on the Page
Currently the Ed-Fi Sync page Sync Errors do not completely show the full error message. When you hover over the error, the message appears, but it's difficult to read as it extends beyond the popup window.
2 votesHello, this work item has been completed and was released on 01/20/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Ed-Fi Synchronization: The pop-up modal for this alert: An Error occurred while syncing. Click here to view error(s) had the potential to extend the full Level 1 error message beyond the modal border, making it difficult to read. The full error message is now displayed within the modal borders.
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CCGI CourseGradeTemplate - Save transcript year prior to 2010-2011 in correct YYYY-YY format
When a transcript record year is for a school year prior to 2010 - 2011, the CCGI Course Grade Template is generating invalid school year values (e.g., 205-6, 2096-97) in the SchoolYear column instead of properly formatted ranges like 2005-2006 or 1996-1997.
2 votesHello, this work item has been completed and was released on 12/02/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CCGI Extract: Adjusted the Course Grade Template query so it can properly format records prior to the year 2010.
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TREx Export Error - PerfAckCertLicCode Data Element Exceeds MaxLength
The TREx export files are encountering an error for data element PerfAckCertLicCode due to the Industry Based Certification description exceeding the maximum allowed length of 61 characters. The Reason (ACT.RS) field on the Activities and Awards page needs to be updated with the most current IBC descriptions from TWEDS C214 Code Table to ensure that all IBC descriptions adhere to the maximum character length allowed.
5 votesHello, this work item has been completed and was released on 11/18/25. Here are the relevant revision notes:
Activities and Awards (Texas): The Fixed Codes for IBC descriptors for Type 4 Performance Acknowledgements have been updated to the latest TWEDS C214 short descriptions.
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CALPADS SPRG reconciliation process is including prog 144 special ed records
As of the 10/21 release, the SPRG reconcilation process is including program records that are normally skipped, causing the old records to get deleted.
21 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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Special Education: Update SELPA Codes list for Santa Clara County SELPA Restructuring
Santa Clara County has restructured its SELPA designations, and the Special Education page needs to reflect these changes. We recommend updating the SELPA code list to include the new North West and South East SELPA names, while clearly marking the older codes as (No longer in use).
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Student Data > Programs > Special Education:
- A new field Alternate Minimum Day (CSE.AMD) will display on the Special Ed page, under the "Additional IEP/IFSP Information" section. This new field will allow users to record the alternate minimum number of minutes applicable to a specific Special Education Student to meet their minimum day standard, as recorded in their current IEP. This will be used for Attendance Recovery process in the future.
- The SELPA code list on the Special Education page has been updated to reflect recent changes from the Santa Clara County Office of Education. A new SELPA code 4310 has been added for the North West region, and the South East SELPA name has been updated. Legacy codes for Santa Clara Area 1–7 SELPAs remain in the dropdown but are now…
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Import Test Results - Add CHINESE B - MANDARIN HL to IB Test Importer
Import Test Results - Please add to the IB Test Importer:
CHINESE B - MANDARIN HLThese tests are listed as qualifying tests under State Seal of Biliteracy Module, but they don't currently import into Aeries.
1 voteHello, this work item has been completed and was released on 12/16/25. Here are the relevant revision notes:
Import Test Results: The IB exams have been updated to include the following new test parts:
- CHINESE B MANDARIN HL
- DIGITAL SOC. EE
- FRENCH AB SL
- WLD. STUDIES SCI TECH AND SOC EE
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Monthly Attendance Summary/Report inaccurate totals
Monthly Attendance Report and Monthly Attendance Summary is inflating Gains and Losses causing the ADA Apportionment to have inflated data on the reports when a student leaves and re-enters the same class and program for the same attendance month.
28 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- Monthly Attendance Summary and Monthly Attendance Report: Changes made in the 9.30 update caused incorrect ADA totals in cases where a student exits and re-enters a program during the same attendance month. We have reverted those changes, and the Gains, Losses, and Total Apportionment values now reflect accurately for this scenario. Users should re-run the Monthly Attendance Summary and recalculate totals for all months.
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CCGI Extract Should Identify Dual Enrollment at the Course Level
Working with CCGI, we discovered that the extract indicates courses with [CRS.CL] = 24 as an 'N' - "Not Dual Enrollment" in the Course File if the associated Dual Enrollment School [HIS.SDE] is not also populated with a school in Transcripts.
While it won't be difficult to populate those records with our school, CCGI suggested that I open a ticket to ask that the extract pull those transcript entries as "Y - Dual Enrollment" by default, with or without the dual enrollment school populated in the transcript.
Thank you,
Dan Irwin2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CCGI Extract: The Course Grade Template logic has been adjusted to set the "DualEnrollmentIndicator" field to "Y" if the Course Level = 24, instead of looking at the School of Dual Enrollment in Transcripts. This change also allows to properly flag the Work-in-Progress. See CCGI - Supporting Pages and Tables
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TX: Student Special Education Program Association entity - Update logic references to use data element name ECSEServiceLocation
TEA has updated the data element PPCDServiceLocation to now be ECSEServiceLocation. The Student Special Education Program Association entity must be updated so that the logic to extract this data for students now references ECSEServiceLocation.
2 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- The StudentSpecialEducationProgramAssociation entity has been updated to reference data element ECSEServiceLocation and extract the appropriate descriptor for students, as required by 2025-2026 TWEDS data standards.
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Import Data to Aeries - Reinstate FRE after 9/30 release
Make the FRE table available again in the Import Data to Aeries form until an enhancement can be made on the NSLP Import form. It is necessary to be able to import additional fields into FRE and UBA specific applications where the Source can be applied.
38 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Data to Aeries: The FRE table is again available in this page.
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Online Enrollment: DOB for Pre Enrollment 26-27 incorrectly calculating TK instead of KN
When logged into 2025/26 year and selecting to pre-enroll student for next year 2026/2027, the student is reflecting TK as the grade level when the student is 5 as of 09/01/2026 and should be KN. Adjustments are needed so that the TK logic put in place for 2025 is used for 2026 and later years, ensuring that all TK and KN students are automatically assigned the proper grade level.
7 votesHello, this work item has been completed and was released on 11/12/25. Here are the relevant revision notes:
- Online Enrollment: The registration eligibility for TK grade level logic has been adjusted for the 2026-27 academic year to properly display a TK student if the student turns 4 as of 09/01/2026.
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Import Test Results - ACT Test Results 2025/26 File Layout
Import Test Results - ACT Test Results 2025/26 File Layout
The ACT organization has released a new file layout for the 2025–2026 school year.5 votesHello, this work item has been completed and was released on 11/12/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to accept the new 2025-26 ACT layout.
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Import Test Results – Update SAT School Year Ranges for 2025–26
Import Test Results – Update SAT School Year Ranges Title for 2025–26
Update the title displayed on the SAT import file to reflect the 2025–26 school year.
This is a visual change only — there are no changes to the file layout or structure.
Location in Aeries:
School Info > Imports and Exports > Import Test Results
Field: Select the test/layout... dropdown list7 votesHello, this work item has been completed and was released on 12/16/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to accept the new 2025-26 SAT layout.
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Electronic Score Report Manager - Newer AY Score Reports Will Not Generate
In the Electronic Score Report Manager, the SSR's are not generating for newer academic year Score Reports (2023, 2024, 2025)
10 votesHello, this work item has been completed and was released on 10/28/2025. Here are the relevant revision notes:
- School Info > Electronic Score Report Manager: Enhanced PDF processing for Electronic Score Reports to ensure compatibility with current ETS generated Student Score Reports.
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Scheduling Master Schedule Error Report Options for Flex Schools
Adjust the Scheduling Master Schedule Report so that MST options are available when scheduling tables are inactive.
3 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- Scheduling Master Schedule Error Report: In Flex schools, the flex version of the report was not available when the Scheduling Setup Options were set to 'Scheduling Tables are Inactive' causing the MST Option to not be available to print. Now, the MST options will be available even when the scheduling tables are inactive.
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