Aeries Ideas
752 results found
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CCGI CourseGradeTemplate - Save transcript year prior to 2010-2011 in correct YYYY-YY format
When a transcript record year is for a school year prior to 2010 - 2011, the CCGI Course Grade Template is generating invalid school year values (e.g., 205-6, 2096-97) in the SchoolYear column instead of properly formatted ranges like 2005-2006 or 1996-1997.
2 votesHello, this work item has been completed and was released on 12/02/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CCGI Extract: Adjusted the Course Grade Template query so it can properly format records prior to the year 2010.
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TREx Export Error - PerfAckCertLicCode Data Element Exceeds MaxLength
The TREx export files are encountering an error for data element PerfAckCertLicCode due to the Industry Based Certification description exceeding the maximum allowed length of 61 characters. The Reason (ACT.RS) field on the Activities and Awards page needs to be updated with the most current IBC descriptions from TWEDS C214 Code Table to ensure that all IBC descriptions adhere to the maximum character length allowed.
5 votesHello, this work item has been completed and was released on 11/18/25. Here are the relevant revision notes:
Activities and Awards (Texas): The Fixed Codes for IBC descriptors for Type 4 Performance Acknowledgements have been updated to the latest TWEDS C214 short descriptions.
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CALPADS SPRG reconciliation process is including prog 144 special ed records
As of the 10/21 release, the SPRG reconcilation process is including program records that are normally skipped, causing the old records to get deleted.
21 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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Monthly Attendance Summary/Report inaccurate totals
Monthly Attendance Report and Monthly Attendance Summary is inflating Gains and Losses causing the ADA Apportionment to have inflated data on the reports when a student leaves and re-enters the same class and program for the same attendance month.
28 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- Monthly Attendance Summary and Monthly Attendance Report: Changes made in the 9.30 update caused incorrect ADA totals in cases where a student exits and re-enters a program during the same attendance month. We have reverted those changes, and the Gains, Losses, and Total Apportionment values now reflect accurately for this scenario. Users should re-run the Monthly Attendance Summary and recalculate totals for all months.
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TX: Student Special Education Program Association entity - Update logic references to use data element name ECSEServiceLocation
TEA has updated the data element PPCDServiceLocation to now be ECSEServiceLocation. The Student Special Education Program Association entity must be updated so that the logic to extract this data for students now references ECSEServiceLocation.
2 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- The StudentSpecialEducationProgramAssociation entity has been updated to reference data element ECSEServiceLocation and extract the appropriate descriptor for students, as required by 2025-2026 TWEDS data standards.
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Import Data to Aeries - Reinstate FRE after 9/30 release
Make the FRE table available again in the Import Data to Aeries form until an enhancement can be made on the NSLP Import form. It is necessary to be able to import additional fields into FRE and UBA specific applications where the Source can be applied.
38 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Data to Aeries: The FRE table is again available in this page.
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Online Enrollment: DOB for Pre Enrollment 26-27 incorrectly calculating TK instead of KN
When logged into 2025/26 year and selecting to pre-enroll student for next year 2026/2027, the student is reflecting TK as the grade level when the student is 5 as of 09/01/2026 and should be KN. Adjustments are needed so that the TK logic put in place for 2025 is used for 2026 and later years, ensuring that all TK and KN students are automatically assigned the proper grade level.
7 votesHello, this work item has been completed and was released on 11/12/25. Here are the relevant revision notes:
- Online Enrollment: The registration eligibility for TK grade level logic has been adjusted for the 2026-27 academic year to properly display a TK student if the student turns 4 as of 09/01/2026.
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Import Test Results - ACT Test Results 2025/26 File Layout
Import Test Results - ACT Test Results 2025/26 File Layout
The ACT organization has released a new file layout for the 2025–2026 school year.5 votesHello, this work item has been completed and was released on 11/12/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to accept the new 2025-26 ACT layout.
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Electronic Score Report Manager - Newer AY Score Reports Will Not Generate
In the Electronic Score Report Manager, the SSR's are not generating for newer academic year Score Reports (2023, 2024, 2025)
10 votesHello, this work item has been completed and was released on 10/28/2025. Here are the relevant revision notes:
- School Info > Electronic Score Report Manager: Enhanced PDF processing for Electronic Score Reports to ensure compatibility with current ETS generated Student Score Reports.
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Scheduling Master Schedule Error Report Options for Flex Schools
Adjust the Scheduling Master Schedule Report so that MST options are available when scheduling tables are inactive.
3 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- Scheduling Master Schedule Error Report: In Flex schools, the flex version of the report was not available when the Scheduling Setup Options were set to 'Scheduling Tables are Inactive' causing the MST Option to not be available to print. Now, the MST options will be available even when the scheduling tables are inactive.
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Update the Test Settings page and the State Testing Export Files page to honor the 2025-26 CAASPP and ELPAC Student Test Settings.
Update the Test Settings page and the State Testing Export Files page to honor the 2025-26 CAASPP and ELPAC Student Test Settings.
13 votesHello, this work item has been completed and was released on 10/28/2025. Here are the relevant revision notes:
- Test Settings > Active Test Settings > ELPAC: The page now supports the 2025-2026 file layout. See Test Settings and State Test Export Files.
- Test Settings > Active Test Settings > CAASPP: The page now supports the 2025-2026 file layout. See Test Settings and State Test Export Files.
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1 vote
Hello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- Implementing CALPADS Code changes for the 25/26 Academic Year:
- Add to CALPADS Extracts > Code Translations > State Course Code set:
- 9701 - Visual Impairment Instruction
- 9702 - Orthopedic Impairment Instruction
- 9703 - Hearing Impairment Instruction
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CALPADS SENR - Adjust 470 logic to align Enrollment Exit Date with Start Date
When using Exit Reason code N470, the enrollment exit date should equal the enrollment start date. Adjust the SENR extract no-show logic so that the exit date is equal to the enrollment date. This is necessary to adhere to guidance set forth by CALPADS so their CALPADS Certification EOY Special Ed reports 16.22 and 16.23 will include students properly. Change 470 logic to no longer use 1 day before the date entered into STU.SLD field.
2 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
School Info > Imports and Exports:
- CALPADS Extracts:
- The SENR extract has been updated to extract the same start and end dates as stored in Aeries, instead of using the previous day when extracting No-Show students.
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Added Language Code Sets: HBS,QAD,QAC
Add new language code sets to Aeries per CALPADS 25-26 Updates: Serbo-Croatian, Mixteco, Toishanese
1 voteHello, this work item has been completed and was released on 9/10/25. Here are the relevant revision notes:
CALPADS Changes:
- Three new languages; qad - Mixteco, hbs - Serbo-Croatia and qac - Toishanese (Taishanese); have been added to fixed codes. Also, some language names were updated. See CALPADS Language codes
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TX: Student School Attendance Event entity - Aggregate Student Attendance Minutes by Date for OFSDP Flexible Attendance
Update the Student School Attendance Event entity to send a single record per student, per date with the Total Minutes per date for students participating in OFSDP Flexible Attendance program.
2 votesHello, this work item has been completed and was released on 9/16/25. Here are the relevant revision notes:
- Texas Ed-Fi: The Student School Attendance Event entity had the potential to send multiple records per student per date with different total minutes present for OFSDP Flexible Attendance. The entity now sends a single record per student per date with the total minutes present.
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CAPSDAC - Staff Extract File Classroom Aide Role
The CAPSDAC Staff Extract file is not accurately extracting the classroom aide role unless the record is marked as a primary teacher. This would not be the case for any classroom aide. The teacher is always the primary teacher of the class. Adjust the logic so that the Classroom Aide will extract without relying on SSE.PR = 1 or SSE.PPR = 1.
5 votesHello, this work item has been completed and was released on 10/21/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CAPSDAC Staff Extract: The staff file extract has been adjusted to no longer require a record to be marked as a primary teacher, accurately extracting the Classroom Aide staff role.
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CALPADS - Exclude Program Code 194 in the SPRG Extract
Exclude the new Expanded Learning Program code (194) from the SPRG extract. This new code will be extracted in the upcoming LEAP extract. Note: Until the LEAP extract is released, it is suggested for LEAs to not translate code 194 in the CALPADS Code Translations. As a workaround, unmapping this code will suppress the code from being extracted in SPRG.
22 votesHello, this work item has been completed and was released on 9/16/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The SPRG extract has been adjusted to prevent including program 194-Expanded Learning Programs, as these will be collected as part of a new LEA Programs (LEAP) extract during the EOY data collection.
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TX ED-FI: Update Fixed Codes with 2025-2026 TWEDS Course Codes Changes (Service ID)
Update the Service ID field on the Courses page to reflect changes in state course codes, as required by 2025-2026 TWEDS updates to the Course Codes table.
6 votesHello, this work item has been completed and was released on 9/10/2025. Here are the relevant revision notes:
- Scheduling Process > Courses: The Service ID field on the Courses page has been updated to reflect changes in state course codes, as required by 2025-2026 TWEDS updates to the Course Codes table.
Note: Additional updates are pending from the TWEDS Post-Addendum publication as of 9/2/2025.
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CALPADS SSID Identifier Match Tool for Summer ELPAC showing incorrect Reporting Schl
In some cases, the CALPADS SSID Identifier > SSID Match for the Summer ELPAC process is incorrectly displaying the Reporting School for the student in the SSID Match tab under the Aeries Student column in the Reporting School row. The Reporting School should display from the student's enrollment in the school's database but is instead displaying from the matched record in the Results file. Additionally, the Enrollment Exit Date is also being populated with the date from the candidates matched result.
4 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts > Identifiers:
- The SSID Match Tool has been adjusted to include students tagged as inactive.
- The SSID Match Tool has been updated to correctly display the reporting school in cases where it previously failed to do so due to a missing USS date in the LAC table.
- When loading SSID match results for Summer ELPAC students, certain fields in the Aeries Student column within the SSID Match tab such as 'Reporting School' and 'Enrollment Exit Date' were incorrectly populated with data from the results file instead of reflecting the student’s current enrollment information from Aeries. Additionally, the 'Enrollment Exit Date' displayed was the date the student exited their previous LEA, not derived from Aeries data. This issue has been corrected, and the Aeries…
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