Aeries Ideas
787 results found
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BIL/ESL Attendance Calculations must honor the current BIL/ESL and Funding Type Descriptors
The attendance calculation for BIL/ESL attendance data must be updated to honor the new BIL/ESL program and Funding Type descriptors so that accurate BIL/ESL attendance data is reflected on the Student Attendance Detail, Student Attendance Campus Summary and Student Attendance District Summary reports.
3 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Reports > Student Attendance Detail, Student Attendance Campus Summary, Student Attendance District Summary:
- When the Recompute ARD option is selected for the Student Attendance Detail, Student Attendance Campus Summary, or Student Attendance District Summary reports, the attendance calculation process now uses the most current Program Type (PGM.TY) and Program Funding Type (PGM.FT) data from Bilingual (146) and ESL (147) student Program records to calculate BIL/ESL attendance data, in alignment with the latest TWEDS C335 and C225 descriptor tables.
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Add State Course Codes 9701, 9702, and 9703 to TCH.CB Dropdown
Add state course codes 9701, 9702, and 9703 to the TCH.CB course selection dropdown on the Teachers page.
2 votesHello, this work item has been completed and was released on 2/3/26. Here are the relevant revision notes:
- School Info >Teachers: New State Course Codes 9701, 9702, and 9703 have been added to the State Course Code dropdown in the Teacher page for CALPADS reporting. This will allow elementary schools to utilize those course codes for elementary classes when appropriate.
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Initialize Grades - Grade Table Created Message Does Not Update on Page Immediately
Ensure the Grades page updates immediately after initializing a new Grade Reporting Cycle, so users can see the confirmation message and highlighted term right away and verify the process completed successfully
3 votesHello, I wanted to let you know that work on this item was completed and released to customers on 2/17/2026. Here are the relevant revision notes:
- Grade Reporting > Functions > Initialize New Grade Reporting Cycle The caching was removed so the page is now updated with the completion message as soon as the process completes.
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Allow parents to view Program Screenings even without Special Programs permissions
Allow parents to view Program Screenings even without Special Programs permissions
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Parent Portal > Special Programs: In the Parent Portal, the Special Programs section has been updated with enhanced security to manage permissions for Special Programs (PGM) and Program Screenings (PGR) separately. Parents will only see the tables they have permission to read. If they have no permissions for either table, the Special Programs section will not appear in the navigation menu at all. See Documentation or Special Programs.
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TOMS Test Settings - Update to Honor 2025-26 CAASPP and ELPAC Test Settings File Layout
Update accommodations and designated supports to align with the 2025–26 CAASPP and ELPAC layouts (California only). Modify the TOMS Test Settings page to reflect the new file layouts for these assessments. This requires updating three setup tables: ETSTest, ETSAccommodation, and ETSAccommodationTest.
4 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Student Data > Test Scores > TOMS Test Settings: Updated accommodations and designated supports to honor 2025-26 CAASPP and ELPAC Test Settings File Layouts.
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Duo Authentication: Changes to root certificate authority on 2/2/26
Aeries is investigating and plans to incorporate any changes needed in the Aeries product to accommodate the upcoming changes Duo has announced for its root certificate authority expiration. We will update this idea as needed once the entire scope of the needed changes are determined.
18 votesHello, this work item has been completed and was released on 01/27/26. Here are the relevant revision notes:
- Duo Security Certificate Update: To ensure uninterrupted authentication for districts using Duo, Aeries has updated its Duo integration to comply with Duo’s upcoming Certificate Authority (CA) bundle expiration on February 2, 2026. With this update:
- Aeries is fully aligned with Duo’s new certificate requirements.
- No action is needed from customers for Aeries specifically.
- This fix is included ahead of Duo’s planned change to ensure a seamless experience for all users.
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Attendance History (AHS) not analyzing all tracks
Attendance History and Days Enrolled on the Attendance page are not matching. AHS Update uses legacy logic that only processes tracks A–F. When tracks beyond F are encountered (e.g., Q), the track value is zeroed and AHS falls back to generic holidays (HO) instead of the track‑specific holiday column (e.g., T17 for Track Q). Result: Days that should be excluded for Track Q aren’t excluded in AHS, inflating “Days Enrolled.”
2 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Student Data > Attendance History: The calculation logic has been updated as it could return incorrect counts if the number of tracks was above 6 (A-F).
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Student Counts and PE Days/Minutes per Week Incorrectly Populating for Non-Teacher of Record Classroom Positions
The StaffSectionAssociation entity is including students counts for course-sections where the Classroom Position is not 'Teacher of Record'. Additionally, PE course sections are including PE Days/Week and Minutes/Week for PE course-sections where the Classroom Position is not 'Teacher of Record'. TWEDS reporting guidance states that number of students and PE Days and Minutes per week data is only reported for course-sections when the Classroom Position is '01-Teacher of Record', all other Classroom Positions should report 0 students and should not include the additional PE data for applicable PE course-sections.
2 votesHello, this work item has been completed and was released on 1/8/26. Here are the relevant revision notes:
- The StaffSectionAssociation entity had the potential to report NumberOfStudentsInClass and the PE (Physical Education) weekly data elements for staff with ClassroomPosition other than 'Teacher of Record'. The entity now reports NumberOfStudentsInClass and the PE (Physical Education) weekly data elements only for the Teacher of Record and all other ClassroomPositions report 0 students and no PE weekly data elements in compliance with TWEDS reporting guidance.
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More info on general error page
Update the general error page to include instructions for checking the ERR table for more information or add a direct link to the knowledge base article
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- General Error Page: Added additional guidance text to improve clarity for users encountering the General Error page. This includes a clickable support link for additional help. See Server Error in Aeries Application - General Error Page
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TX: Add new descriptors for IBC Vendor
TX: Activities & Awards - Add new descriptors for IBC Vendor (C226) to Fixed Codes and ACT.IBV drop-down
3 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Student Data > Other > Activities and Awards:
- When the Type (ACT.TY) field is set to '3', the Code (ACT.CD) field has been updated with the most current Industry Based Certification descriptors from TWEDS C214 code table. When the Type field is set to '4' and the Code field is set to 'PA6', the Reason (ACT.RS) has also been updated with the most current Industry Based Certification descriptors from TWEDS C214 code table.
- When Type is set to '3', the Vendor (ACT.IBV) field has been updated with most current IBC Vendor descriptors from TWEDS IBC Vendor (C226) code table.
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Ed-Fi Sync Errors need to display the Full Message on the Page
Currently the Ed-Fi Sync page Sync Errors do not completely show the full error message. When you hover over the error, the message appears, but it's difficult to read as it extends beyond the popup window.
2 votesHello, this work item has been completed and was released on 01/20/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Ed-Fi Synchronization: The pop-up modal for this alert: An Error occurred while syncing. Click here to view error(s) had the potential to extend the full Level 1 error message beyond the modal border, making it difficult to read. The full error message is now displayed within the modal borders.
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CCGI CourseGradeTemplate - Save transcript year prior to 2010-2011 in correct YYYY-YY format
When a transcript record year is for a school year prior to 2010 - 2011, the CCGI Course Grade Template is generating invalid school year values (e.g., 205-6, 2096-97) in the SchoolYear column instead of properly formatted ranges like 2005-2006 or 1996-1997.
2 votesHello, this work item has been completed and was released on 12/02/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CCGI Extract: Adjusted the Course Grade Template query so it can properly format records prior to the year 2010.
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TREx Export Error - PerfAckCertLicCode Data Element Exceeds MaxLength
The TREx export files are encountering an error for data element PerfAckCertLicCode due to the Industry Based Certification description exceeding the maximum allowed length of 61 characters. The Reason (ACT.RS) field on the Activities and Awards page needs to be updated with the most current IBC descriptions from TWEDS C214 Code Table to ensure that all IBC descriptions adhere to the maximum character length allowed.
5 votesHello, this work item has been completed and was released on 11/18/25. Here are the relevant revision notes:
Activities and Awards (Texas): The Fixed Codes for IBC descriptors for Type 4 Performance Acknowledgements have been updated to the latest TWEDS C214 short descriptions.
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San Bernardino Custom - Remove Custom Reports from Code
San Bernardino City Unified School District has asked to have a list of custom reports removed they no longer use.
2 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Removed the following reports from the navigation - SB_English Monthly SART Contract and SB_Spanish Monthly SART Contract.
- A set of 52 SBCUSD specific custom reports has been removed from system navigation at both the school and district levels.
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CALPADS SPRG reconciliation process is including prog 144 special ed records
As of the 10/21 release, the SPRG reconcilation process is including program records that are normally skipped, causing the old records to get deleted.
21 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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Special Education: Update SELPA Codes list for Santa Clara County SELPA Restructuring
Santa Clara County has restructured its SELPA designations, and the Special Education page needs to reflect these changes. We recommend updating the SELPA code list to include the new North West and South East SELPA names, while clearly marking the older codes as (No longer in use).
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Student Data > Programs > Special Education:
- A new field Alternate Minimum Day (CSE.AMD) will display on the Special Ed page, under the "Additional IEP/IFSP Information" section. This new field will allow users to record the alternate minimum number of minutes applicable to a specific Special Education Student to meet their minimum day standard, as recorded in their current IEP. This will be used for Attendance Recovery process in the future.
- The SELPA code list on the Special Education page has been updated to reflect recent changes from the Santa Clara County Office of Education. A new SELPA code 4310 has been added for the North West region, and the South East SELPA name has been updated. Legacy codes for Santa Clara Area 1–7 SELPAs remain in the dropdown but are now…
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Import Test Results - Add CHINESE B - MANDARIN HL to IB Test Importer
Import Test Results - Please add to the IB Test Importer:
CHINESE B - MANDARIN HLThese tests are listed as qualifying tests under State Seal of Biliteracy Module, but they don't currently import into Aeries.
1 voteHello, this work item has been completed and was released on 12/16/25. Here are the relevant revision notes:
Import Test Results: The IB exams have been updated to include the following new test parts:
- CHINESE B MANDARIN HL
- DIGITAL SOC. EE
- FRENCH AB SL
- WLD. STUDIES SCI TECH AND SOC EE
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Monthly Attendance Summary/Report inaccurate totals
Monthly Attendance Report and Monthly Attendance Summary is inflating Gains and Losses causing the ADA Apportionment to have inflated data on the reports when a student leaves and re-enters the same class and program for the same attendance month.
28 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- Monthly Attendance Summary and Monthly Attendance Report: Changes made in the 9.30 update caused incorrect ADA totals in cases where a student exits and re-enters a program during the same attendance month. We have reverted those changes, and the Gains, Losses, and Total Apportionment values now reflect accurately for this scenario. Users should re-run the Monthly Attendance Summary and recalculate totals for all months.
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CCGI Extract Should Identify Dual Enrollment at the Course Level
Working with CCGI, we discovered that the extract indicates courses with [CRS.CL] = 24 as an 'N' - "Not Dual Enrollment" in the Course File if the associated Dual Enrollment School [HIS.SDE] is not also populated with a school in Transcripts.
While it won't be difficult to populate those records with our school, CCGI suggested that I open a ticket to ask that the extract pull those transcript entries as "Y - Dual Enrollment" by default, with or without the dual enrollment school populated in the transcript.
Thank you,
Dan Irwin2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CCGI Extract: The Course Grade Template logic has been adjusted to set the "DualEnrollmentIndicator" field to "Y" if the Course Level = 24, instead of looking at the School of Dual Enrollment in Transcripts. This change also allows to properly flag the Work-in-Progress. See CCGI - Supporting Pages and Tables
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