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  1. Add a field for Staff Legal name on STF

    We have to use our staff's legal name for any state reporting. However, our district allow our staff members to operate with a preferred name. I am asking for a space for a staff legal name so we can use the preferred name everywhere else in the system (master schedule, portals, Staff table).

    177 votes

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    Hello, this idea has been completed in the 3/21/2024 update. Here are the relevant Revision Notes:


    School Info > Staff - See Staff documentation.
    The following fields were added allowing a staff member's legal name and gender to be recorded. Schools can use the existing non-legal name and gender fields for the staff's preferred name and gender. These fields are not included in state reporting extracts at this time.

    • Legal Last Name (STF.LLN)
    • Legal First Name (STF.LFN)
    • Legal Middle Name (STF.LMN)
    • Legal Suffix (STF.LSF)
    • Legal Gender (STF.LGN)
  2. CERS Student Groups - Add API Functionality to Scheduled Import

    Now that the Scheduled Process is working, please enable the extracts to be sent directly to TOMS via the API feature.

    147 votes

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  3. Import Test Results - Add Summative ELPAC 2023-2024 File Layout

    Add the file layout for the 2023-24 Summative ELPAC Student Data File Layout to the Import Test Results page. https://www.elpac.org/test-administration/reporting/

    123 votes

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    8 comments  ·  Test Scores  ·  Admin →
  4. Online Enrollment - Reports for Pending and Partial Enrollments

    Would like to be able to print reports (other than screen prints) on online enrollment. Especially pending & partial.

    123 votes

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    Hello, the idea (or bug) has been completed in the 8/17/2023 update.  Here are the Revision Notes:

    • Student Import - Users can now extract a list of incoming registrations by clicking the Export to Excel button. - See Aeries Online Enrollment Importing Students
    • The Registration Date can be formatted in Excel to include the time of day when the registration was completed. The default format is MM/DD/YYYY, but the user can change the column format in Excel to use a custom format such as MM/DD/YYYY HH:MM:SS.
  5. Import Test Results - CAASPP 2021-22 Student Data File Layout

    Add the 2021-22 file layout to the Import Test Results dropdown

    114 votes

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  6. CALPADS SSID Match Results Output File

    Determine options for utilizing new CALPAD SSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.

    109 votes

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    8 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello,

    This feature has been added in the 3/30/2023 Aeries update.  Here are the Revision Notes:

    CALPADS Extracts - For California users, the SSID Match feature was added to facilitate recent changes to the CALPADS SSID Match Results process. A SSID Requests file can be generated from the Identifiers tab, then the SSID Match Results file can be uploaded to Aeries. Once uploaded, the appropriate SSIDs can be selected for extract. 

    See CALPADS Extracts Identifier Tab - SSID Match Process

  7. CALPADS SSID Import Issue as of 8/8/2023

    As of 8/8/2023, the CALPADS SSID Extract layout changed and they added a new data element.  This is causing the Aeries SSID Import to not import new SSIDs.
    The Aeries SSID Import process needs to be adjusted for the CALPADS SSID Extract layout change.

    101 votes

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    2 comments  ·  CALPADS  ·  Admin →

    Hello, this idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:


    CALPADS Extracts - For California users, the extract now supports the latest SSID file layout, including the new Student Initial US School Enrollment Date K-12 field.

  8. Import Test Results - Add the ELPAC Summative 2021-22 File Layout

    Import Test Results - Add the ELPAC 2021-22 File Layout

    100 votes

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    6 comments  ·  Test Scores  ·  Admin →
  9. Import Test Results - Update for CAASPP 2023-24 File Layout

    Import Test Results - Update for CAASPP 2023-24 File Layout

    96 votes

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    3 comments  ·  Test Scores  ·  Admin →
  10. Data Confirmation Status Report - Add Income Survey

    Please add a column that displays the Income Survey completion status on the Data Confirmation status report

    90 votes

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  11. Calpads - Adjust CALPADS XRF for new Language Code set

    Calpads - Adjust CALPADS XRF for new Language Code set

    89 votes

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    5 comments  ·  CALPADS  ·  Admin →

    Hello, this idea (or bug) has been completed in the 9/15/2023 update. Here are the Revision Notes:


    • CALPADS Extracts:
      The page now supports the new three-character language codes for the 2023-2024 school year, which will be effective 9/19/2023. The translations will automatically be added to the cross-reference table (XRF). 
    • The Parent Education Level is now extracted from the Ed Level field on the Contacts page (CON.ELV) for both parents according to the Codes Identifying Parent/Guardian in Contacts CON.CD on District Settings, due to changes in the CALPADS state requirements. If the district setting is blank, primary contacts are extracted. 
    • The Get Parent/Guardian Information from STU.PG and STU.PED (instead of CON) option is now disabled due to the changed requirements.
    • A date picker was added allowing users to select the date on which changes are submitted. The default date can be changed as needed.
    • Effective 9/19/2023, the Student Enrollment extract…
  12. Add Initial ELPAC file layout 2022-2023

    Add the file layout for the 2022-23 Initial ELPAC (IELPAC) Student Data File Layout to the Import Test Results page.

    88 votes

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  13. ELPAC 2022-23

    Add the new Summative ELPAC layout for 2022-23.

    87 votes

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    6 comments  ·  Test Scores  ·  Admin →
  14. Adjust Online Enrollment to support separate Education Levels for Parents/Guardians

    Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.

    Move current question regarding Parent Ed Level into section collecting Parent/Guardian Info instead of the Student info. Use new field on Contacts to hold this information (CON.ELV) - same codes as old STU.PED field

    85 votes

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  15. Add new CDE form residency information to Parent Data Confirmation and Online Enrollment

    Add new CDE form and descriptions for collecting residency Information to both the Parent Data Confirmation and Online Enrollment process

    85 votes

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    Completed  ·  Kathy Kelly responded

    Hello, This feature has been implemented in the 2/3/2023 update for Parent Data Confirmation and Online Enrollment.  Here are the Revision Notes:

    --The Update 2021 CDE Guidelines button was added allowing users to update to the latest Residency Survey questionnaires in English, Spanish, and Vietnamese.

    --A Liaison Contact Information section was added to the page for district customization.

    • Parent Data Confirmation

    --The updated 2021 CDE Guidelines for the  Residency Survey are now available once enabled from the Portal Options page.

    --Additional sections were added to the Residence        Survey including Unaccompanied Youth, Other        Additional Children, and Liaison Contact        Information.

    • Residence Survey Audit

    --The Unaccompanied Youth (PRS.UY) column was added to display the Residence Survey response from Parent Data Confirmation.

    --The Children button was added to…

  16. Transitional Kinder (TK) Adjustments for the 2022-2023 School Year

    The Attendance Audit and Student Status message need to be updated for TK students who turn 5 after February 2nd for the 2022-2023 School Year.

    83 votes

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    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 8/25/2022 update.  Here are the Revision Notes:

    Attendance Audit Report, Attendance Audit Report Old, and Demographics - The reports and page now support the new CALPADS TK Eligibility dates for 2022-2023. This change only affects the report tags AA and AB which are associated with TK student ages.

  17. Import Test Results- Add the CAASPP Student Data File Layout for 2020-2021

    Add the CAASPP Test Results - SY: 2020/21 file layout to the Import Test Results page.

    83 votes

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  18. State Seal of Biliteracy - Update with 2023-24 Requirements

    Update the State Seal of Biliteracy with the 2023-24 Requirements.

    77 votes

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  19. Initial ELPAC (IELPAC) Layout - Update Year for 2023-24

    Update the Initial ELPAC test score import option to allow LEAs to import 2023-24 test results.

    76 votes

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    7 comments  ·  Test Scores  ·  Admin →
  20. Attendance History Configuration-disable button when process is running

    Enhance the Attendance History Configuration page to display process start and end times & disable the manual button if the process is still running.

    74 votes

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    0 comments  ·  Attendance  ·  Admin →

    Hello, this idea (or bug) has been completed in the 5/21/2024 update. Here are the Revision Notes:

    Attendance Accounting > Configurations > Attendance History Config

    • Date-time stamps are now provided to indicate when the process started and      completed, whether run manually or nightly.
    • The Update All Schools Now button is now disabled while the process is running, preventing the process from being run multiple times simultaneously. The button becomes available again once the process is completed and the page is refreshed. See Attendance History Configuration.
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