Aeries Ideas
76 results found
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Photo Recognition
We received a photo of a male on campus who put on a face mask and was acting very suspiciously. They sent the photo out to staff in case anyone recognizes him, and it made me think. I wonder if Aeries could create a feature where we upload a photo and Aeries is able to search if the person is or was a student.
This would be very useful.
1 voteHi Reina,
Thank you for your suggestion. We understand the potential value of a photo-based identification feature in situations like the one you described.
At this time, Aeries does not support facial recognition or image-based matching, and this is not within the scope of our platform. As a student information system, our focus is on managing student data, and features involving biometric identification raise significant privacy, legal, and security considerations.
For needs like this, we recommend solutions specifically designed for security and surveillance.
We appreciate your feedback and encourage you to continue sharing ideas with us.
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When mass adding hearing and vision data, it would be nice to be able to add initials as well.
When mass adding hearing and vision data, it leaves the initials field blank next to the data which then our nurse has to go into each student record and add them manually.
2 votesThis is achievable by using the Mass Add Student Related Data which gives more flexibility to the user. https://support.aeries.com/support/solutions/folders/14000115635
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Aeries Branding Customization
Allow districts to set up custom branding / color scheme for Aeries. Other services (Parent Square, Canvas, Power BI, etc) offer a limited amount of customization for their portals/interfaces, eg setting a color scheme and applying a logo. It would be nice to customize the Aeries interface (portal landing page, login, main interface) to match our district's style guide.
1 voteAfter reviewing the request, we are unable to support modifications to the Aeries logo beyond our approved brand standards. This includes changes to the logo's colors, proportions, orientation, or other design elements. Maintaining consistent logo usage is important to protecting and representing the Aeries brand accurately across all environments.
That said, we can offer approved versions of the logo in our standard color variations, including:
- Navy Blue
- White
If these options would meet your needs, we would be happy to provide the appropriate logo files for use in your materials. We simply ask that the logos be used in accordance with our brand guidelines and not be altered or represented in a way that could imply an official Aeries communication or endorsement where one does not exist.
While we appreciate the enhancement request, custom logo color variations are not something we are able to accommodate.
Please create a support ticket…
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Develop a structured discipline referral workflow system
- Referral Submission Teachers submit discipline referrals through an existing or enhanced interface. Referral is tagged, tracked, and associated with the student record.
- Admin Notification & Review Administrators receive notifications when new referrals are submitted. Admins review referral details within a centralized queue.
- Admin Response & Action Admin enters: Notes/comments on the referral Action taken / consequence Links or confirmation to a discipline record entry (if applicable)
- Teacher Feedback Notification Once submitted, the referring teacher receives a notification (email and/or Aeries notification) including: Status update (Reviewed / Action Taken) Admin comments (configurable visibility) Summary of consequence
- Referral Status Tracking Statuses such…
1 voteThank you for your enhancement request regarding a structured discipline referral workflow system. After reviewing your needs, it looks like Aeries already provides a complete, end-to-end referral workflow using existing Intervention Management features. These tools support referral submission, administrative review, action documentation, teacher notifications, and status tracking.
Below is a breakdown of how each part of your requested workflow is already supported today, along with direct links to the relevant documentation.
REFERRAL SUBMISSION (Teacher → Admin) Teachers can submit referrals using:
- Pre-Referral Interventions
- Referral to Intervention
These tools allow teachers to enter concerns, attach notes, and formally submit a referral that is automatically associated with the student record. Documentation: https://support.aeries.com/support/solutions/articles/14000116434-pre-referral-interventions-overview https://support.aeries.com/support/solutions/articles/14000116435-referrals-to-intervention
ADMIN NOTIFICATION & REVIEW Administrators receive automatic email notifications when referrals are submitted. All referrals appear in a centralized approval queue. Documentation: https://support.aeries.com/support/solutions/articles/14000116436-intervention-referral-approval-overview https://support.aeries.com/support/solutions/articles/14000116437-intervention-referral-notification-email-setup
ADMIN RESPONSE & ACTION Admins can record:
- Notes and comments
- Actions taken or consequences
- Stakeholders,…
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Have Counseling Total Time H:MM auto populate with Mass Add function
Currently, the counseling total time will auto-calculate and populate when manually entering a record. However, it does not work when using the Mass Add function. It is critical to have the time auto-calculate and populate with the Mass Add feature as well. We use the total time for reimbursement purposes.
1 voteThank you for submitting this enhancement request. At this time, we’re not able to move forward with this request.
We have provided you with a solution for importing the total time directly from the excel file.
Thank you for your understanding.
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Site Number
Please consider making LOC.CD 4 digits. We are running out of codes from 0 - 999
1 voteThe LOC table is designed to hold actual school numbers contained within your district. It is not designed to hold other schools, that would the Course History Institutions (CHI) table. We are declining this idea.
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Import test results for Reading Screener assessments
With California requiring the administration of a reading screener it would be helpful to include the actual scores from the screener into the test table in Aeries. The program screener page is great for the outcome, but the actual scores are not as easily available for teachers to review students performance. Could import layouts be added for the screeners the State has approved?
1 voteThank you for submitting this enhancement request. At this time, we’re not able to move forward because we don’t have enough information, and we haven’t received a response to our follow-up questions.
When you’re able to provide more details, please feel free to resubmit and we’ll be happy to take another look.
Thank you for your understanding.
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Supplemental Attendance
Automatically update the stopped day as the end of the session.
1 voteThank you for submitting this enhancement request. At this time, we’re not able to move forward because we don’t have enough information, and we haven’t received a response to our follow-up questions.
When you’re able to provide more details, please feel free to resubmit and we’ll be happy to take another look.
Thank you for your understanding.
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Enable the use of alpha characters in Section ID - MST.SE
Our middle school has courses with duplicate sections in which teachers alternate cohorts of students for the same course; one section meets Mon/Wed and one meets Tue/Fri. When the teacher is posting to ParentSquare, there is no way to distinguish between the two cohorts except by section number, but the numbers have no obvious meaning (see screenshot). It would be so helpful if we could have alpha characters in the section ID, for example 61MW. Then the teacher could see at a glance which section to which s/he is posting.
1 voteHi,
Thank you for submitting your idea for consideration. Due to the significance of this change, it is not on the roadmap for the foreseeable future.
Thank you.
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Graduation Status Letter - ability to email from Aeries
Right now, the letter can only be printed and mailed home which often gets intercepted. Our Counselors would like to be able to email it to parents and/or have the letter attached to the student and be viewable in the Parent Portal for parents to see.
1 voteThank you for your enhancement request and for sharing your concerns regarding the delivery and visibility of letters to parents.
At this time, we are not moving forward with the ability to email letters directly or make them available within the Parent Portal. While we understand the importance of ensuring timely and secure communication, this functionality falls outside the current design and scope.
As an alternative, many districts have successfully used Mail Merge through Microsoft or similar tools to generate and distribute communications. Additionally, if you are using Aeries Communications/Parent Square, you may want to consider reaching out to ParentSquare regarding their add-on features, which can support sending documents directly to parents in a more streamlined and trackable way.
We appreciate your feedback and your understanding. Please feel free to reach out if you have any further questions or suggestions.
https://www.parentsquare.com/platform/secure-document-delivery/
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Capture Student names and IDs on Google Forms
Add capturing STUDENT NAMES and ID NUMBERS when a student signs in or responds to a Google Form. This goes with adding the option of searching for multiple students using their email addresses.
1 voteThe integration between Aeries and Google is only around the assigning and unassigning of student and staff email addresses. There are also ways to link gradebooks to Google Classroom. None of this touches on Google Forms. If you want a Google Form to collect a student's name and ID in addition to their email address, you can add those fields to the form and make them required. Unfortunately we cannot accommodate this idea in our system, so we will be declining this idea.
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Course Articulation - additional criteria
Please add a field to define a required final exam grade minimum in addition to meeting the required minimum semester grades. example: our articulated course agreements require a B or better in both semesters AND an exam grade of B or better.
OR provide a Yes / No qualifying check box for the student in the transcript maybe with a pop up window - "this is an articulated course, does this student meet all criteria?" which will then trigger the articulated note printing on the transcript or not.1 voteThank you for your detailed enhancement request and for outlining the requirements around articulated course criteria.
After careful review, we are not moving forward with this request at this time. While we understand the need to capture additional qualifying factors—such as a minimum final exam grade—the proposed approaches introduce a level of complexity that would be difficult to maintain effectively.
For example, adding a checkbox or manual qualifier on the transcript would require consistent data entry and oversight, potentially across multiple roles. Additionally, a single indicator would not fully support the range of criteria involved and could lead to further requests for expanded functionality (such as reason codes or multiple condition tracking), making the solution increasingly complex and difficult to manage.
At this time, we recommend continuing to manage articulated course requirements through existing processes and local procedures to ensure accuracy and consistency.
We appreciate you taking the time to…
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Create a Next PDC tool so PDC can be set up in the current database
Having the option to set up next year's PDC in the current database would help to distribute the heavy load of tasks that fall in the short time between rolling over the database and opening up PDC.
1 voteThank you for submitting this enhancement request and for sharing your perspective on managing the PDC workload.
At this time, we’re unable to support the ability to configure next year’s PDC within the current database. We understand the desire to better distribute tasks and reduce the workload during the transition period.
As a recommended best practice, we suggest closing the PDC window with sufficient time for staff to complete any necessary updates and adjustments prior to the summer break. This approach helps ensure a smoother rollover process and minimizes time constraints.
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Correct the need to overide NA in grading when start date was changed by student going in and out of special programs
Correct the need for a teacher to overide NA in grading when start date was changed by the system bc student was going in and out of special programs during school year.
1 voteAt this time, we’re unable to make this change. The requirement for a user to actively select the option to override the “Not Applicable (NA)” value is intentionally designed to help prevent unintended or incorrect data entry. This extra step helps ensure data accuracy and integrity within the system.
We understand this may add an additional step to the process, and we appreciate your understanding as we work to maintain reliable data standards.
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TB Risk Assessment Feature Request
Problem Statement
The current Immunization tracking page lacks the specific data validation and fields required to maintain compliance with Los Angeles County's Pediatric TB Risk Assessment (TBRA) mandate for all students newly enrolled with the school district. Currently, free-text entry in result fields leads to inconsistent, non-queryable data, there is no space for appropriate testing'/results, and the TBRA workflow is entirely missing.
Proposed Solution
1. Existing TB Section Enhancements
On the Immunizations page, remove old table and create a NEW Table as outlined (see worksheet)
Data Validation: Restrict DATEs to after student birthdate and do not allow documentation of future…1 voteThank you for submitting this enhancement request. After careful review, we’ve determined that the requested change is not applicable at the statewide level in California. The requirement appears to be specific to an individual county rather than a mandate or standard that applies across the state.
Our enhancements are prioritized based on broader applicability and impact, we’re unable to move forward with this request at this time. We appreciate you bringing this forward, and we encourage you to continue sharing feedback that supports statewide needs.
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Create new Free & Reduced Field
If the idea for a new Free and Reduced Management Page is not in the near future. Could Aeries at least add new fields in the current Free & Reduced page to help track student status for EDCS submissions (SUN Bucks). The fields I am requesting is to track the student base on the following status which are asked in the EDCS template:
ubareceiveddate
nslpreceiveddate
localdirectcertifieddate
benefitsextended_date
As well as a Direct Certification Date.1 voteThank you for taking the time to submit this request and for providing such detailed context around your EDCS submission workflow for SUN Bucks tracking.
We completely understand the need to track the following student status fields as part of the EDCS template:
• uba_received_date
• nslp_received_date
• local_direct_certified_date
• benefits_extended_date
• Direct Certification Date
After careful review, we are unable to accommodate the addition of these fields to the current Free & Reduced page at this time.
However, we do want to share that the EDCS extract we have already built addresses this need directly. The extract dynamically calculates these dates based on the selected school year by analyzing the Eligibility Start Date (FRE.ESD) field. Students with an Eligibility Start Date between 07/01 of the current year through 08/31 of the following year are included in the extract.
The four date columns are populated automatically based on the student's…
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Alternative Ed Schools need the Transcript Date Completed field (HIS.DC) Automatically populated when Issue Credit and Copy to Transcript
The Issue Credit and Copy to Transcript options need to automatically populate the Transcript Date Completed (HIS.DC) field with the Course Attendance Stop Date (CAR.DE) for accurate Texas State Reporting.
2 votesThis is working as designed. Only courses manually entered on the Transcript have the Date of Completion entered. All other courses for Texas State Reporting use the Course Attendance Stop Date as the Date of Completion.
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Changing Teacher Room Numbers
Changing room numbers for teachers is unbelievably time-burdensome.
Changing room numbers on the Teacher Data page should change the default teacher room number on all of their associated sections on the Master Schedule page for efficiency.
This should be a field that can be overwritten on the Master Schedule page for teachers who are in more than one classroom.
1 voteThank you for taking the time to submit this enhancement request. We’re unable to move forward with the change. The current functionality is intentional, as teachers do not always remain in the same classroom throughout the day. This flexibility ensures schedules remain accurate across different periods and locations.
We appreciate your understanding and your continued feedback, as it helps us evaluate future improvements.
If adjustments are needed to the Master Schedule room number for a teacher, room numbers can be updated by query for individual teachers as necessary.
Example query: CHANGE MST RM to xxx IF MST.TN = yyy
x values should be changed to the Room Number
y values should be changed to the Teacher Number
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column for who made changes to classes
Add a column or box in Course Attendance showing who made recent changes to a student's schedule.
1 voteThis information can be found in the LOG table. Here is a basic query when looking for information on changes made to the Course Attendance (CAR) Table:
LIST LOG BY DTS ^ IF CD : "CAR"
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GMA chatbox
It would be nice to be able to get the information added to the chat box during the presentation, so you can access the data afterwards.
1 voteAfter careful consideration, we’re unable to approve this request because of potential privacy concerns. The protection of sensitive information is a key priority for us.
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