Aeries Ideas
64 results found
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Correct the need to overide NA in grading when start date was changed by student going in and out of special programs
Correct the need for a teacher to overide NA in grading when start date was changed by the system bc student was going in and out of special programs during school year.
1 voteAt this time, we’re unable to make this change. The requirement for a user to actively select the option to override the “Not Applicable (NA)” value is intentionally designed to help prevent unintended or incorrect data entry. This extra step helps ensure data accuracy and integrity within the system.
We understand this may add an additional step to the process, and we appreciate your understanding as we work to maintain reliable data standards.
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TB Risk Assessment Feature Request
Problem Statement
The current Immunization tracking page lacks the specific data validation and fields required to maintain compliance with Los Angeles County's Pediatric TB Risk Assessment (TBRA) mandate for all students newly enrolled with the school district. Currently, free-text entry in result fields leads to inconsistent, non-queryable data, there is no space for appropriate testing'/results, and the TBRA workflow is entirely missing.
Proposed Solution
1. Existing TB Section Enhancements
On the Immunizations page, remove old table and create a NEW Table as outlined (see worksheet)
Data Validation: Restrict DATEs to after student birthdate and do not allow documentation of future…1 voteThank you for submitting this enhancement request. After careful review, we’ve determined that the requested change is not applicable at the statewide level in California. The requirement appears to be specific to an individual county rather than a mandate or standard that applies across the state.
Our enhancements are prioritized based on broader applicability and impact, we’re unable to move forward with this request at this time. We appreciate you bringing this forward, and we encourage you to continue sharing feedback that supports statewide needs.
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Create new Free & Reduced Field
If the idea for a new Free and Reduced Management Page is not in the near future. Could Aeries at least add new fields in the current Free & Reduced page to help track student status for EDCS submissions (SUN Bucks). The fields I am requesting is to track the student base on the following status which are asked in the EDCS template:
ubareceiveddate
nslpreceiveddate
localdirectcertifieddate
benefitsextended_date
As well as a Direct Certification Date.1 voteThank you for taking the time to submit this request and for providing such detailed context around your EDCS submission workflow for SUN Bucks tracking.
We completely understand the need to track the following student status fields as part of the EDCS template:
• uba_received_date
• nslp_received_date
• local_direct_certified_date
• benefits_extended_date
• Direct Certification Date
After careful review, we are unable to accommodate the addition of these fields to the current Free & Reduced page at this time.
However, we do want to share that the EDCS extract we have already built addresses this need directly. The extract dynamically calculates these dates based on the selected school year by analyzing the Eligibility Start Date (FRE.ESD) field. Students with an Eligibility Start Date between 07/01 of the current year through 08/31 of the following year are included in the extract.
The four date columns are populated automatically based on the student's…
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Alternative Ed Schools need the Transcript Date Completed field (HIS.DC) Automatically populated when Issue Credit and Copy to Transcript
The Issue Credit and Copy to Transcript options need to automatically populate the Transcript Date Completed (HIS.DC) field with the Course Attendance Stop Date (CAR.DE) for accurate Texas State Reporting.
2 votesThis is working as designed. Only courses manually entered on the Transcript have the Date of Completion entered. All other courses for Texas State Reporting use the Course Attendance Stop Date as the Date of Completion.
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Changing Teacher Room Numbers
Changing room numbers for teachers is unbelievably time-burdensome.
Changing room numbers on the Teacher Data page should change the default teacher room number on all of their associated sections on the Master Schedule page for efficiency.
This should be a field that can be overwritten on the Master Schedule page for teachers who are in more than one classroom.
1 voteThank you for taking the time to submit this enhancement request. We’re unable to move forward with the change. The current functionality is intentional, as teachers do not always remain in the same classroom throughout the day. This flexibility ensures schedules remain accurate across different periods and locations.
We appreciate your understanding and your continued feedback, as it helps us evaluate future improvements.
If adjustments are needed to the Master Schedule room number for a teacher, room numbers can be updated by query for individual teachers as necessary.
Example query: CHANGE MST RM to xxx IF MST.TN = yyy
x values should be changed to the Room Number
y values should be changed to the Teacher Number
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column for who made changes to classes
Add a column or box in Course Attendance showing who made recent changes to a student's schedule.
1 voteThis information can be found in the LOG table. Here is a basic query when looking for information on changes made to the Course Attendance (CAR) Table:
LIST LOG BY DTS ^ IF CD : "CAR"
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GMA chatbox
It would be nice to be able to get the information added to the chat box during the presentation, so you can access the data afterwards.
1 voteAfter careful consideration, we’re unable to approve this request because of potential privacy concerns. The protection of sensitive information is a key priority for us.
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don't have start date default to first day of school
We ran a Authorizations Report and we were trying to identify students who has denied photo release. The Date filter automatically defaulted to the first day of school, however, many families provided answers to Authorizations during Data Confirmation window before school began and the Authorizations report was dated prior to the first day of school. Because of this, when the report was run, the resulting data excluded all those records created during the data confirmation window before school started. Could we not have the start date default to the first day of school bur rather blank so the user can…
1 voteWe understand how the default start date on the Authorizations Report can result in excluded records if the date range isn’t adjusted. At this time, we do not plan to change the default start date. Leaving the date blank could create more confusion for users, while the current default (first day of school) provides helpful guidance. This is best addressed through training rather than a system change. We recommend reinforcing the importance of reviewing and adjusting report date filters as part of staff training and reporting best practices.
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Separate buttons for CRSE/SCSE in Fall 2 and for SDEM, CRSC, SCSC in EOY
Please add separate buttons for CRSE and SCSE in the Fall 2 tab of the CALPADS Extracts page. Our SCSE had 137788 records this year. It takes way too long to run, when all I need is a CRSE and SCSE runs first. It also bogs down the system, and I'd rather only run SCSE when I need to, instead of every time I'm just updating CRSE (which happens quite a bit towards the end of Fall 2 when I'm just updating section settings, but not class rosters/CAR).
Likewise, EOY should have 3 separate buttons for SDEM, CRSC, and SCSC…
1 voteThank you for the enhancement request. At this time, we will not be moving forward with separating the CRSE and SCSE buttons for Fall 2 or the SDEM, CRSC, and SCSC buttons for End‑of‑Year. These files are intentionally grouped because their extract processes are functionally dependent on one another. Running them together helps prevent data mismatches, validation errors, and submission issues within CALPADS.
Maintaining this grouped process ensures data consistency and supports accurate reporting, so the current design will remain in place.
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Document scanner for manipulation of address or other demographic information, maybe AI
With AI being so prevalent, families are finding it easy to "doctor" residency documents in order to lie about where they live and attend any school of their choosing. It would be great if Aeries incorporated some sort of document scanning AI to flag possibly manipulated documents to help sites ensure students are attending their school of residency. Thank you.
1 voteWhile we understand the challenges around residency verification, determining document authenticity or potential fraud is outside the scope of the Student Information System. Aeries is designed to serve as a system of record, not an investigative or enforcement tool, and incorporating AI‑based fraud detection would introduce concerns related to liability, equity, and privacy. For these reasons, residency verification must remain a local administrative responsibility.
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In Courses, keep record of historical changes.
With courses sometimes changing titles, codes or credits, it would be helpful to see the historical record of course changes within one course record, so a new course does not have to be created every time there is a change. New courses could be linked to the previous version.
1 voteThank you for the suggestion. We will not be moving forward with this enhancement, as Aeries follows CCGI, UC Doorways Program, and CALPADS guidance, which recommend creating a new Course record whenever course titles, codes, or credits change. Maintaining separate Course records preserves data integrity, ensures accurate reporting, and protects historical accuracy.
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When mass adding hearing and vision data, it would be nice to be able to add initials as well.
When mass adding hearing and vision data, it leaves the initials field blank next to the data which then our nurse has to go into each student record and add them manually.
1 voteThis is achievable by using the Mass Add Student Related Data which gives more flexibility to the user. https://support.aeries.com/support/solutions/folders/14000115635
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Tracking days attended after an absence
Our district is looking for Aeries to create a way to track days attended after an absence. After attending many meetings regarding attendance improvement, a recommendation every time, is to acknowledge improved attendance. We need a mechanism to find which students are improving. By how much? Can we tie that to a particular intervention...etc. You get the idea! Aeries, can you help us districts out? The research is clear that rewarding or at the very least, acknowledging, improved attendance goes a LONG way in increasing ADA and helping families develop good habits.
1 voteThank you for submitting this enhancement request. At this time, Aeries does not plan to introduce a dedicated feature to track attendance improvement.
Districts can leverage Aeries Expansion Queries to analyze attendance patterns, track changes over time, and identify students demonstrating improved attendance based on locally defined criteria.
More information on using Expansion Queries can be found here, if interested, please open a ticket with Aeries Support to have the applicable expansion queries added:
https://support.aeries.com/support/solutions/articles/14000092446-aeries-query-expansion-through-sql-views-and-custom-tables
https://support.aeries.com/support/solutions/articles/14000092446-aeries-query-expansion-through-sql-views-and-custom-tables
https://support.aeries.com/support/solutions/articles/14000159926-querying-the-apbp-tables-using-an-apds-date-range
https://support.aeries.com/support/solutions/articles/14000154072-querying-the-apfp-and-apfs-tables-using-a-date-range
https://support.aeries.com/support/solutions/articles/14000153639-querying-the-attendance-percentage-by-date-range-apdr-table
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Parent Portal Assignments with Attendance
parent portal. It would be nice if it listed the attendance status on the date assignment was assigned or due.
1 voteThank you for submitting this enhancement request. At this time, we will not be moving forward with adding attendance status to assignment dates in the Parent Portal. Attendance information is available in the Student Portal under the Attendance tab, which provides the most accurate and comprehensive view of a student’s attendance record.
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track make up courses on Transcripts
Can you add a place to capture the summer course number on Transcript.
Capture the makeup summer course number in Transcript for course which was no passed.
1 voteThe proper way to designate courses as being repeated is to use the Repeat Tags. This is also necessary for UC/CSU purposes.Here is a link to our documentation.
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Parent Data Confirmation and Medical Insurance Revision/Update
This feature needs some improvements in Parent Data Confirmation...Suggestions:
Enhance Parent viewing- default to see existing Active records automatically without having to filter for "ALL" records. The current format will not show the record if the parent left effective date data blank and then the parent will add a new record. We have had parents do this multiple times rather than editing existing records.
1 voteThe Effective Date is a required field for Medical Insurance (MII) table. The table assesses the Effective Date and End Date (if populated) to determine which records are "Active" and display by default. If you have old records that do not have an effective date, you have several options to deal with them. Some districts just delete the records and ask the parents to put them in again, since they are only effective for a year, anyway. Some may choose to mass add an effective date for all records. It is up to what would work best for your district. Support can help you with queries to make mass changes.
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Alt Ed Scheduling Transcript Terms
We need theTranscript term to default to the mark heading term in the issue credits screen. Teachers have been able to submit grades that end up in two different terms. GRH will show one and the transcript will show another.
1 voteThis behavior is expected and reflects an intended design decision. Not all grades are copied to transcripts, so academic terms cannot all pull data from the same source. As a result, different terms reference different areas of the system to ensure accuracy and to align with how grades are officially recorded and reported on transcripts.
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Allow Teacher Type to access Gain and Loss Report
Teachers that need to view all students and have an assignment with Teacher Specific should be able to view the gains and loss report. We have staff that need to view all students and have an account of all new enrollments and exits, i.e. EL Support, Yearbook teacher, Migrant recruiter, Student photo coordinator, etc. Currently the only page is the Student Directory that is available, unfortunately at this time the report is not working correctly and displays multiple copies of one student data. The Gain and Loss report on or at the district level would resolve tracking the enrollments and…
1 voteThe Teacher Type user is automatically limited to students they have a class relationship with. That is by design, and limits the accessibility of Personally Identifiable Information (PII) as required by both state and federal statutes. If you have a user that needs access to that type of info, you should give them a separate User account, and lock it down to only be able to see specific data.
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Import data to FRE - Populate FRE.CD with import of household number and income
When manually populating FRE.NO (household size) and FRE.YR (income) in FRE their is form logic that then auto-calculates and populates FRE.CD. But when we import this same data via Import Data to Aeries the form logic does not execute, and FRE.CD remains blank. The request is to adjust Aeries logic to have FRE.CD auto-calculate and populate based on imported data the same as it does for manually entered data into FRE.
1 voteThe ability to have the form logic process during import is the reason why we have the separate FRE Import process. Since this generalized Import Data to Aeries lacks that ability and there are no plans to update that feature to add additional processing logic, we are declining this idea.
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Calpads Log Details Page After Import
When importing student data, for example birthdays for corrections, the calpads log details page does not update appropriately for the SINF. The SINF still pulls the old birthday value. If we import data, that should be the correct value that pulls on the SINF we should not have to manually go back and delete the incorrect birthdays on the log detail page as well. It would be great if this could be fixed.
1 voteThank you for the suggestion—while we understand how this behavior can be confusing when reviewing CALPADS log details, we’re not moving forward with this enhancement because Aeries already extracts the correct SINF data by ignoring the change date in the log details and instead using the student’s enrollment date; as a result, even if older birthday values remain visible on the log detail page, the extract will still report the correct, updated data, no incorrect information is sent to CALPADS, and no manual cleanup is necessary as the system is functioning as intended. https://support.aeries.com/support/solutions/articles/14000115362-calpads-log-details If you notice different behavior, please open a ticket with Aeries Support.
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