Aeries Ideas
38 results found
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CALPADS Extract Pull From LSI.GN
Can we please have the extract pull from the LSI.GN field if the student has data populated in that field? It makes sense to extract from that field, particularly since if the LIS.LLN and LSI.LFN is populated that data gets extracted. We have a student (and surely more to come) that identify as a different gender. Populating the STU.GN with the students preferred gender is causing CALPADS fatal errors.
31 votesThe definition for Student Gender in CALPADS CSF document is posted below. Therefore, until that guidance is changed by CALPADS, we will continue to pull from the Preferred Gender field (STU.GN):
SINF Field 2.19: Student Gender Code - A coded value representing the person's gender. Gender is a person's actual sex or perceived sex and includes a person's perceived identity, appearance or behavior, whether or not that identity, appearance, or behavior is different from that traditionally associated with a person's sex at birth.
The code values reported are: M, F or X.
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Multi-colored Flags
I recommend having multi-colored flags for different alerts, i.e. yellow flag = health; red flag = court orders; blue flag = SPED, orange flag = extreme behavior, etc.
All flags should show up next to the students picture no matter what screen you are on.
17 votesHi! Thank you for sharing your idea with us. While this functionality is not currently on our roadmap, we truly value your input and appreciate your contribution.
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CALPADS no longer allow special characters in Contacts
CALPADS SINF is pulling parent contact names causing an Invalid Character error.
16 votesThis is a CALPADS bug on their end. They DO intend to allow these special characters again, so we will not be changing our process at this time. If the
SINF update is needed, the customer either needs to make it manually in OM, or remove the offending characters from Aeries, but ALSO delete the CALPADS log entries for that change (the ones that contain the offending characters) so they won't be extracted also.
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Flag/Pop-up when Email in Contacts and Parent Portal don't match.
Trying to work on Data Validations and Email Addresses. A secretary wanted to know why Aeries doesn't have a pop-up or something if the parent creates a Portal Account with a different email address than what is in Contacts. And, vice versa, if someone adds or changes an email address in Contacts, why doesn't it say Doesn't Match Portal Account email, or something like that. Specifically if the Contacts page is set to Yes for Parent Portal. Geez, I hope that makes sense.
Thank you!!!11 votesThe new security model will prevent having separate email addresses for the User account and the Contact record
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Default Online Enrollment Surveys to "NO" for Military Survey, Residency Survey, and Foster Survey
Allow a default answer of "No" for Military Survey, Residency Survey and Homeless survey so parents who do qualify would need to actively change the answer. Hopefully this will eliminate parents who click "Yes" erroneously.
5 votesDefaulting to "No" could also result in erroneous records. The current process of forcing the parents to select a "Yes" or a "No" is the best way to ensure the parent is providing the information.
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Add a Warning on the Scheduling Setup Page for Flex Scheduling
From Trainers: If a district is transitioning to Flex for the first time and they copy over MST each, they must reach out to support for the conversion. So if they select the Flex option - a popup should appear that states something like, "If transitioning to Flex the copy MST feature is not enabled. Select the Scheduling Students into classes for Next Year option and contact support to enable for Flex". Also, if converting to Flex for the first time, the Copy MST should be disabled and not an option.
5 votesThis is an old idea. A feature is already available that allows a school to convert from non-flex to flex without the need to contact support.
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Auto calculate US enrollment < 3 years Indicator
Have the "US Schl < 3 Yrs" indicator auto-calculate based on the "US School K-12" field.
4 votesAccording to CALPADS, the US School Enrollment < 3 years indicator calculates as a cumulative time, not consecutive. Therefore we cannot calculate this value from the Initial US School Enter Date.
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Multi-Factor Authentication - longer "Remember me" time
When you enable MFA, users have a checkbox to remember their log in for 30 days. I'd like districts to be able to make that time period longer.
4 votesHi, Due to our security direction, we are not able to honor this request. Thank you.
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CALPADS CRSC/CRSE - Adjust to no Longer Extract Code 23 - College Credit Only
Adjust the extracts to exclude code 23 – College Credit Only.
3 votesAfter more correspondence with CDE it has been determined that College Course Level code 23 needs to remain available in Aeries. LEAs will need to be sure they are populating it correctly. College-level courses are those where the LEA/school has courses open for students to enroll in. This is not when a student takes a college course independently on their own that has no association or oversight with the school/LEA.
We are no longer purusing this change. The idea will be closed.
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TX: SPPI-14 Student Parent Extract File
Update Extract to Use Student Personal Email (STU.SPE) in the StudentExtension for Data Element E1243: EmailAddress
3 votesThis idea is being declined as the XML extensions are no longer used, and a fix has been released for the Ed-Fi standard.
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Manage Teacher Portal Accounts - Enhance to include an Identity Provider field
Manage Teacher Portal Accounts page - Need to be able to select the Identity Provide option when creating/editing Teacher Portal accounts from this page.
3 votesHi, Due to our security direction, we do not have plans to implement this idea. Thank you
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Display Student ID in Gradebook
There is a new feature that allows the display of the Student ID directly in the gradebook. It would be helpful to allow the option of showing the “Student Number” instead.
3 votesThe Aeries Student ID number is unique to each student, and generally never changes. In the spirit of eliminating the student number throughout Aeries, which does change over time, we have decided to decline this request. It is still open for voting and comments and we will review in the future based on feedback received.
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Google Authentication - Log users out of Google when they log out of Aeries
When users, including parents and students, log out of Aeries it signs them out of Aeries, but does not currently log them out of Google. Please adjust the process to have an option to also log the user out of Google.
3 votesHi, This idea will not be implemented as Google is used for many things beyond logging into the SIS.
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Parent Data Confirmation Residence Survey - Change the Wording of Unaccompanied Youth
Can the wording be changed from “I am a student under the age of 18…” to “The student is under the age of 18...”? Our District does not give Aeries Parent Portal access to students under the age of 18.
2 votesWe modeled the Residence Survey questions with the CDE Housing Questionnaire Survey. In order to accommodate all of our customers we need to use the CDE wording. Here is the link to the CDE Questionnaire information: https://www.cde.ca.gov/sp/hs/cy/documents/housingquestionnaire.pdf
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CCGI Extracts - Add the Caseload Templates to the Extract
Add the optional Caseload and Caseload_Members templates to the CCGI Extract.
2 votesReceived following information: per CCGI, they don't want these two additional files anymore. This request can be deleted.
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PFT - Physical Fitness Testing - Update Pass/Fail (without the submission) to confirm with PFT requirement to notify Parents of results
Starting with the 21-22 results, PFT requires that parents receive their students' PFT - Physical Fitness Testing results. As such, can Aeries still provide a way to automatically update Pass/Fail without the submission information? (CDE PFT meeting 1/25/2023)
2 votesPer the PFT Webinar on January 25th, 2023. According to CDE the LEAs are not required to send the PFT pass/not pass results or "Healthy Fitness Zones" to the parents. They do, however, need to report the raw scores to the students. The CDE said it would be an LEA's local decision to report the PFT scores to the parents. (also see item 6 under PFT Data in the CDE's Physical Fitness FAQ page
https://www.cde.ca.gov/ta/tg/pf/pft11fasqa.asp)
The Fitnessgram uses proprietary calculations for the VO2max and the Healthy Fitness Zones. As such, Aeries cannot calculate the pass/not passed statuses for the individual test parts. LEA staff, however, are able to hand enter the pass/not pass test statuses for each student or run mass change queries on the PFT data to set the statuses.
In testing administrations prior to COVID the PFT data would be exported from Aeries and uploaded into the…
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We would like a report option to print transcripts with the students immunization record on the reverse side of the page.
We would like the option to print transcripts with the immunization record on the reverse side of the page. This would help with student records retention. The transcript and immunization record are permanent records, required to be kept indefinitely. Many schools are running out of space to store these records. If the two could be combined front to back it would save on storage space.
2 votesAeries allows for immunizations to be included on the transcript. This can be set up on the Transcript Definition > Things to Print tab. If you are using the 3-column transcript there are some limitations to how much can be printed in the the Things to Print area, you may want to look into using the Enhanced 1-column transcript.
Here is some documentation:
Things to Print: https://support.aeries.com/support/solutions/articles/14000071847-transcript-definition-form
Enhanced 1 column: https://support.aeries.com/support/solutions/articles/14000114428-transcript-design-options-enhanced-1-column-style
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Copy teacher record from one site to another
Would be really helpful to be able to copy a teacher record from one site to another.
2 votesWith our focus on having a model where individual teacher records are not duplicated at each school, we will be declining this idea at this time. Thank you for your feedback!
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TREx Export - Add TestName for ARR Transcript.
TestName in the documentation for AAR is not included but it really should be since assessment data is more meaningful/usable with it
2 votesAfter further review of TREx Data Standards, we will not be including the subtest scores in the TREx export at this time.
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Active teachers in table
Only show ACTIVE teachers when looking at the teachers listed in the teacher table. Have a box to include inactive as an option
2 votesThanks for your feedback! We will soon be discontinuing the Teachers table in favor of our new Section Staff and Flex Scheduling model which utilizes Staff data. This will not be an issue since the Staff page already supports filtering for active staff members.
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