Aeries Ideas
63 results found
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Dropped students also dropped from gradebook
When students are dropped from a class they are not automatically dropped from the gradebook.
1 voteThis is an existing feature in Gradebook Options. Here is some documentation:
https://support.aeries.com/support/solutions/articles/14000067591-gradebook-options
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Have a place to auto populate the name of person entering incident details in Assertive discipline
It would be easier for District office staff to locate the staff member who added a discipline record for corrections for reporting. Can we have a field that is auto-populated by the user name, or a required field for the person entering the record? The referrer field does not tell us who actually entered the record.
1 voteHi Carolyn,
These fields already exist in the ADS - Assertive Discipline table and can be seen in Aeries Query. The Database Definitions page shows the Query Fields and Names:
IDT - Insert Date
IUI - Insert User ID
IUN - Insert User Name
UUI - Update User ID
UUN - Update User Name
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Add username to Attendance Submission Log for each period submission
Right now ASL records the date and time each period attendance was submitted, but it doesn't record who submitted that attendance. It would be helpful for us to know if a teacher submitted that attendance or if an attendance clerk did so. This would be 11 new fields for P0 to P9 Username and AL Username, maybe also another set of the same but for First Submit Username to go with the First Submit Time values.
1 voteIn a Non-Flex school the user name of who submitted attendance is stored in the ATL - Attendance Log table. For flex schools, it is stored in the CAL - Class Attendance Log table. This data is available by Aeries Query.
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High School Course creation scheduled by year and credit awarded by semester.
Create high school courses that can be scheduled with one course ID over the year, and credit can be awarded by semester rather than by year. For example, English IV could be scheduled in both fall and Spring using code E400, then credit would be awarded based on semester avgs. in 1/2 credit increments. Two 1/2 credits would total the full 1.0 for the year. Specifically, if a student earned a 70 or higher in the 1st semester, then .5 credit would be awarded for that sem. avg. Then if the student earns a 70 or higher in the second…
1 voteAeries already allows for year-long courses that behave in the way that you described. Here is a link to support documentation that describes the role of the Default Credit and Max Credit fields https://support.aeries.com/support/solutions/articles/14000082302-courses-general-information Please contact support for any additional questions.
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Student Documents - space for notes
As we transition to electronic cumulative files, it would be nice to have a space in Student Documents to indicate that files not present may still be in the pre-existing paper cumulative file.
1 voteHi Judy,
You can use the Red Flag feature on the Documents page to enter this information. Here is more information: https://support.aeries.com/support/solutions/articles/14000071057-red-flags-in-aeries
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Mobile Portal App - missing assignments should have Date Completed blank
When Parents/Guardians/Students view gradebook assignments, if the assignment is missing, the date completed should be blank.
1 voteWhen a student does not have a grade for an assignment and it is past due based on the assignment due date and the teacher has marked the Assignment as "Grading Completed", then on both the Parent Portal and in the Mobile Portal App the assignment score will be "blank"/"number of points" and the Date Completed will be blank. Past Due assignments with no score are treated as a 0 in the overall gradebook score calculation.
If the teacher enters a score of 0 for the assignment with a comment of "missing". Entering the score will populate the Date Completed. Effectively the teacher is changing the missing assignment to an assignment with a 0 score.
Best practice would be for the teacher to leave the score empty, select Grading Completed when the assignment is due, and allow the system to identify the missing assignments and determine the gradebook grade using… -
MHS.CD ordered alphabetically
When creating a medical log for a student, the Code should be alphabetically ordered by description so it's easier to find the code.
1 voteHi Julio,
Medical History codes can be giving a Sort Order in the Code table to control the order in which they display. Here is documentation: https://support.aeries.com/support/solutions/articles/14000074714-code-table-management-inactivating-codes
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Add the Reporting Language field that is on the Demographics page to the Language Assesment
Add the Reporting Language field that is on the Demographics page to the Language Assesment so that we do not have to navigate between the two pages.
1 voteThe Reporting Language field (STU.HL) was added to the Language Assessments page back in August, 2022.
You can click on the Table/Field icon in the upper right hand corner on the Language page to see the fields.
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Read Only Gradebook Teacher Emulation
Provide a read-only option to emulate a teacher's gradebook without providing administrator privileges to make changes to the gradebook. The PowerSchool SIS has offered this feature for years with their gradebook.
1 voteHi Albert, This can be done with the following security permissions:
https://support.aeries.com/support/solutions/articles/14000068279-read-only-gradebook-
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TX: Mass Change of Endorsement Status Not Updating on Graduation Status
A solution is needed to allow users to mass update (add/remove) Endorsement Statuses and selecting Opt Out/In options.
2 votesThe query feature will provide the solution needed. See Endorsements/Add-on Graduation Requirements: Calculation for queries.
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Flex Attendance - Enhance the Secondary ADA time for Daily Attendance schools
Allow the secondary ADA time field to function for AM and PM classes in Daily Attendance schools.
8 votesThis is currently a functional feature. If you have issues with this please submit a support ticket.
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Copy Students into Summer School - Create DPT Message To Record When the Process Completes
Add a DPT record when the Copy Students into Summer Schools in the Current Database process completes.
1 voteUpon further review by programming, a DPT record is already created after the Copy Students into Summer Schools in the Current Database process completes. A DPT record with NM = 'SummerSchoolInitialized" and a CD of the date when the process completed is written.
We have updated the summer school documentation to reflect this information.
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Allow teachers to move horizontally in the gradebook.
I would like the ability to fully move freely through the gradebook and be able to move horizontally through a single student's work, (without having to open just that students gradebook.) I find that only being able to move vertically through the assignment column slows me down.
1 voteThe Aeries Gradebook has the ability to move vertically with the left and right arrow keys, and horizontally with the tab and shift+tab keys.
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Remove CAHSEE ELA and CAHSEE Math from graduation status page.
Please remove the "CAHSEE ELA" AND "CAHSEE Math" from the graduation status page. CAHSEE has been removed from the state's graduation requirement since end of 2015. It just confuses our parents and sites get questions on them every year.
1 voteThe California High School Exit Exam (CAHSEE) can be removed from Aeries, since it is no longer relevant. Here is some information on this process: https://support.aeries.com/support/solutions/articles/14000082454-how-to-turn-off-cahsee-status-
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State Seal of Biliteracy - Update for 2022 Requirements
Update the State Seal of Biliteracy process to honor the following requirements for the 2022 graduates:
1. 2022 Grads must pass the 11th Grade CAASPP ELA test with "Standard Met" or above, or they must pass a Locally Determined 11th Grade ELA test
2. If a student took both the 11th Grade CAASPP and a Locally Determined 11th Grade ELA test, the better of the two scores will be used to determine eligibility
3. If a student didn't take either of the tests during their 11th grade year, they can take the 11th grade tests during the 2021-22 year to…4 votesWhile reviewing the code for the State Seal of Biliteracy the programmer found that we already honor each of the 2022 requirements listed in this idea. We have updated the documentation to clarify this: https://support.aeries.com/support/solutions/articles/14000082520-state-seal-of-biliteracy-set-up
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Equitable Grading Setting for Grade Books
I would love to have a feature in Aeries where missing work is graded automatically as a 50% (F) not a 0%(F) so that one missing assignment does not throw off students' averages and tank their grade.
I currently have to manually type in scores to make all Fs out of 50% and then students don't realize they are missing an assignment.
I am a first year teacher so if there is a way to do this and I am just missing it please let me know.
1 voteIn the Aeries Gradebook, there is a gradebook option for "Min/Max Assignment Values". If you set the minimum to 50%, no student will receive a score less than 50%, even if they are given a 0 or a low score. More information about this feature can be found in our gradebook options documentation.
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Multiple tabs open at the same time
Imagine having the seating chart AND gradebook open AT THE SAME TIME. It would be much faster to go from tab to tab instead of having to close one and open up the other.
1 voteIn Aeries and in most web applications, you can ctrl+click to open links in a new tab, or shift+click to open in a new browser window.
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Error message
When a student is expelled, the expulsion is recorded in the assertive discipline history. The drop code for expulsions should be 165 and the student's status should be changed to expelled. The majority of our school sites are changing statuses to inactive and using the 160 drop code which is incorrect. This error will cause CALPADs to not reflect the correct drop code. Is there any way to send an error message to the school site if the student is not dropped with the correct code?
1 voteHi Courtney,
This can be done now with Aeries Data Validations. A validation for exit reasons can be added. Here is more information: https://support.aeries.com/support/solutions/articles/14000101896-data-validation
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Online Enrollment - Make Parent Ed Level a mandatory field
Make the Parent Ed Level a mandatory field for parents to add/update to Online Enrollment.
54 votesIt turns out that the ability to require the parent education level is already a feature. This can be required for Online Enrollment by turning on the "Ask Parent Education Level" setting in the admin settings. Once turned on, parents cannot proceed without populating the field. Here is some documentation: https://support.aeries.com/support/solutions/articles/14000078615-aeries-online-enrollment-admin-settings
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Gradebook Query time freeze
I am wondering if there's a report and/or query that can pull from the grade books for a student's specific grade in a specific date range. Even though an assignment(s) can vary in time range with the due dates and affect the grade of the student, want to make sure the report and/or query takes them into consideration when pulling grades for a specific date range. Like a time freeze for grades from the grade books. Something similar that we used in Illuminate, a "grade search".
1 voteHello, We have a new feature called Gradebook Grading Periods that sounds similar to your request: https://support.aeries.com/support/solutions/articles/14000113471-gradebook-grading-periods
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