11 results found

1. CRDC - Update Extract for 2025-26 Reporting Civil Rights Data Collection

   CRDC - Update Extract for 2025-26 Reporting - Update the Civil Rights (CRDC) extract file to use the 2025-26 administration layout.

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   Started  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

2. Attendance Recovery Tracking & Reporting

   CDE new mandate requires that students may only earn attendance recovery minutes in full one-hour increments. Fractions of an hour are not eligible to be counted toward recovery. This creates a challenge when tracking student participation. Current Aeries functionality does not automatically differentiate between “time attended” and “time eligible for recovery credit.”
   1. Apply CDE Hour-Block Rule – System calculates and credits only full hours toward recovery.
   Example: 35 minutes = 0 hours earned; 1 hour 45 minutes = 1 hour earned; 2 hours 55 minutes = 2 hours earned
   2. Flag Eligible vs. Ineligible Time – Store both sets of data (total time vs. credited hours) for transparency.
   3. Generate Audit-Friendly Reports – Exportable reports that show: Total time attended; Credited hours applied toward attendance recovery; Ineligible minutes (so auditors can see what was excluded)

   CDE new mandate requires that students may only earn attendance recovery minutes in full one-hour increments. Fractions of an hour are not eligible to be counted toward recovery. This creates a challenge when tracking student participation. Current Aeries functionality does not automatically differentiate between “time attended” and “time eligible for recovery credit.”
   1. Apply CDE Hour-Block Rule – System calculates and credits only full hours toward recovery.
   Example: 35 minutes = 0 hours earned; 1 hour 45 minutes = 1 hour earned; 2 hours 55 minutes = 2 hours earned
   2. Flag Eligible vs. Ineligible Time – Store both sets… more

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   27 comments  ·  Attendance  ·  Delete…  ·  Admin →
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   Started  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

   4/2/26 - Recent updates to Attendance Recovery

   Yesterday’s release contained quite a few items related to Attendance Recovery that we wanted to bring to your attention:

   • We’ve updated our Workflow AR document to make it clear about new set-up tasks that must be completed in order for the process to function properly.
   • A new District Setting for ADA Make-Up has been added and must be defined in order to enable this new functionality.
   • A new field (ATT.AMU) has been added to store Attendance Minutes Utilized when ADA Make-Up is applied for Attendance Recovery.
   • Minutes will be auto-calculated based on the student's Special Ed Alternate Minimum Day, school type, or grade level, depending on which applies.
   • We will be adding a process soon to automatically update the ATT.AMU field for any existing absences previously recovered via AR.
   • We’ve added the Attendance Recovery Bank page that provides a read-only view of each student's AR summary data.
   • Total Session Days/Hours Earned/Minutes Earned (from ATD)
   • Total Verified Absences/Absences Recovered/AR Minutes Utilized (from ATT)
   • Total AR Minutes Available (Total Minutes Earned – Minutes Utilized
   • Recoverable Absences available (Verified Absences – Absences Recovered)
   • A Mass Calculate AR Data for All Students button is available on the Attendance Recovery Bank page to trigger recalculation of AR data for all students with ATD records.
   • We will be adding a process soon to automatically update the AR Minutes Utilized (ATT.AMU) field for any existing absences previously recovered.
   • See Attendance Recovery & Supplemental Attendance

   
   

   4/2/26 - Recent updates to Attendance Recovery

   Yesterday’s release contained quite a few items related to Attendance Recovery that we wanted to bring to your attention:

   • We’ve updated our Workflow AR document to make it clear about new set-up tasks that must be completed in order for the process to function properly.
   • A new District Setting for ADA Make-Up has been added and must be defined in order to enable this new functionality.
   • A new field (ATT.AMU) has been added to store Attendance Minutes Utilized when ADA Make-Up is applied for Attendance Recovery.
   • Minutes will be auto-calculated based on the student's Special Ed Alternate Minimum Day, school type, or grade level, depending on which applies.
   • We will be adding a process soon to automatically update the ATT.AMU field for any existing absences previously recovered via AR.
   • We’ve added the Attendance Recovery Bank page that provides a read-only view of each… more

3. i-Ready Diagnostic Import: Support the 2026-2027 export file format

   The i-Ready diagnostic import in Import Test Results fails to load the 2026-2027 diagnostic export file and returns a Cannot find column 93 error. For the 2026-2027 export, i-Ready renamed the column that identifies the most recent diagnostic, and Aeries did not yet recognize the new column name, so the file could not be loaded. Aeries is updating the import to accept the 2026-2027 export file, so that I can load current year ELA and Math results without the import failing.

   As a temporary per-file workaround, the customer can edit the export file's header row and rename the column Most Recent Assessment YTD (Y/N) to Most Recent Diagnostic YTD (Y/N), then re-import. Aeries treats that recognized name identically, so only the most recent diagnostic records import. Rename the header only, match it exactly, and edit in a text editor such as Notepad (or re-save as the same delimited format) to avoid Excel reformatting the data.

   The i-Ready diagnostic import in Import Test Results fails to load the 2026-2027 diagnostic export file and returns a Cannot find column 93 error. For the 2026-2027 export, i-Ready renamed the column that identifies the most recent diagnostic, and Aeries did not yet recognize the new column name, so the file could not be loaded. Aeries is updating the import to accept the 2026-2027 export file, so that I can load current year ELA and Math results without the import failing.

   As a temporary per-file workaround, the customer can edit the export file's header row and rename the column Most… more

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   1 comment  ·  Test Scores  ·  Delete…  ·  Admin →
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   Started  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

4. Parent Data Confirmation and Universal Benefits Application

   SUN Bucks 2025 eligibility changes mean that the Universal Benefits Application form needs to be accessible in Parent Data Confirmation process. CDE-UBA Form - https://www.cde.ca.gov/ls/nu/documents/uba2025-26.docx

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   25 comments  ·  Parent Data Confirmation  ·  Delete…  ·  Admin →
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   Started  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

   We've just shipped the final set-up piece to allow the creation of the SUN Bucks Supplemental Submisison extract. The final piece, the EDCS extract itself, is in development, and will be released as soon it passes final testing..

   • Code Translations: Added support for NSLP Source Code (FRE.SRC) mappings in CALPADS Code Translations. Districts can now map local NSLP source codes to EDCS fixed codes. This new mapping will be used for supporting Sunbucks. See Prepping for Supplemental SUN Bucks Collection (SSBC) via EDCS.

   
   

5. Include College Credit Only courses (Course Level 23) in the CCI College Credit measure

   The College/Career Indicator (CCI) College Credit measure currently counts only Dual Credit courses (Course Level 24) and does not count College Credit Only courses (Course Level 23), so students who complete College Credit Only coursework are not reflected in the College Credit measure even though the 2025 CDE Dashboard Technical G

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   0 comments  ·  Delete…  ·  Admin →
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   Started  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

6. CAASPP TOMS Test Settings Returns 403 "Not Associated with Specified LEA or School" When Identifier Fields Contain Non-CDS Values

   When a directly funded (independent) charter school submits or deletes CAASPP test settings through Aeries, TOMS returns the error "This student is not associated with the specified LEA or school." This happens because Aeries sends the authorizing district's identity as the LEA instead of the charter's own reporting LEA. CALPADS and TOMS hold these students under the charter's own reporting LEA, the same code shown as the Reporting LEA and School of Attendance on the student's CALPADS enrollment record, so when Aeries sends the district identity (whether the district CDS code or the value in the Public CDS or Unique District Identifier field on the Schools page) TOMS cannot match the student and rejects the request, even though the student is correctly enrolled in CALPADS under the charter. Aeries will be updated so that for a directly funded charter the TOMS Test Settings feature sends the charter's own CALPADS reporting LEA in both the LEA and school values it transmits, matching what CALPADS and TOMS already hold, so these schools can submit and delete test settings without the error.

   When a directly funded (independent) charter school submits or deletes CAASPP test settings through Aeries, TOMS returns the error "This student is not associated with the specified LEA or school." This happens because Aeries sends the authorizing district's identity as the LEA instead of the charter's own reporting LEA. CALPADS and TOMS hold these students under the charter's own reporting LEA, the same code shown as the Reporting LEA and School of Attendance on the student's CALPADS enrollment record, so when Aeries sends the district identity (whether the district CDS code or the value in the Public CDS or Unique… more

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   0 comments  ·  Delete…  ·  Admin →
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   Started  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

7. Online Enrollment - TX Home Language Survey - Allow multiple language selections per question

   Based on the June 2025 version of the TEA Home Language Survey, please update the first 3 language fields so that the parent can select multiple languages per question. On the import side, allow the staff members to narrow down the multiple languages submitted by the parent to a single language to be imported. Additionally, update the Language Information preview to display all of the questions, and ensure that the Home Language Survey report in Aeries is updated to reflect June 2025.

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   1 comment  ·  Online Enrollment  ·  Delete…  ·  Admin →
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   Started  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

8. Golden State Seal Merit (GSSM) Report enhanced to work with Staff ID Based Counselor Tracking

   The Golden State Seal Merit (GSSM) report is not rendering By Counselor correctly when this option is selected for Flex Schools using Staff ID Based Counselor Tracking (STU.CNS). The report currently only extracts from the Counselor field (STU.CU). To improve functionality and accuracy, we propose an enhancement to the report so that the Counselor name is pulled from the STU.CNS field in this case.

   In the meantime, the following workaround can be implemented:
   Add the Counselors to the TCH table.
   Assign the Counselor's teacher numbers (TCH.TN) to the STU.CU field.
   This can be accomplished via a CHANGE query or the CHANGE form.

   The Golden State Seal Merit (GSSM) report is not rendering By Counselor correctly when this option is selected for Flex Schools using Staff ID Based Counselor Tracking (STU.CNS). The report currently only extracts from the Counselor field (STU.CU). To improve functionality and accuracy, we propose an enhancement to the report so that the Counselor name is pulled from the STU.CNS field in this case.

   In the meantime, the following workaround can be implemented:
   Add the Counselors to the TCH table.
   Assign the Counselor's teacher numbers (TCH.TN) to the STU.CU field.
   This can be accomplished via a CHANGE query or the… more

   4 votes

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   1 comment  ·  Reports  ·  Delete…  ·  Admin →
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   Started  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

9. OneRoster v1.2

   Implement OneRoster update to v1.2

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   1 comment  ·  Delete…  ·  Admin →
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   Started  ·  AdminMinott Opdyke (Quality Control, Aeries Software) responded

   Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

10. Optimize Page Load Performance on Counseling Page for Students with Many Records

    The Counseling page (Counseling.aspx) experiences performance issues when a student has a large number of counseling records or when the records contain long comments. The page loads slowly when initially accessed, and there are delays when trying to add, save, or delete records.

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    1 comment  ·  Counseling  ·  Delete…  ·  Admin →
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    Started  ·  AdminJuan Alberto (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that development has started on this item, and it will be shipped when testing is completed.

11. Aeries Financials - Need to support Refund transactions from LivingTree

    Aeries Financials - Need to support Refund transactions from LivingTree

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    0 comments  ·  Financials  ·  Delete…  ·  Admin →
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    Started  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that development is starting on this item and it will be shipped when testing is completed.