Aeries Ideas
468 results found
-
Adjust PFT error report to remove Body Composition errors
The Body Composition (Height/Weight/BMI) data is not being collected for the current SPRG22 administration. If the Body Composition Fields are not selected on the set up page, there should be a way to run PFT Error reports without these warnings. An option to hide these specific warnings instead of hiding ALL warnings should be added similarly to the option to Hide Race/Ethnicity Warnings.
24 votesHello, this idea was completed in the 07/21/2022 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019346
-
ParentSquare - Allow for Attendance summary notifications to run once at a specific time.
ParentSquare - Allow for Attendance summary notifications to run once at a specific time.
24 votesThis item has been completed and shipped on 10/19/2021. Here are the Revision notes:
https://support.aeries.com/support/discussions/topics/14000018664 -
Please make HIS.SDE and HIS.CH visible on the Transcript input form when entering College courses
Right now when entering College courses on a student's transcript, the two extra fields don't appear until the record is saved. At that time, validation check is performed against the Course ID entered into the field and check the Course Level (CRS.CL) to see if it is 23 or 24. If so, it then makes those two fields visible in READ mode.
If the validation could take place AFTER the course ID is entered and display the additional fields at that time, that would be an great enhancement and make it much easier for counselors and registrars to make sure…
24 votesHello, the idea (or bug) has been completed in the 10/5/2023 update. Here are the Revision Notes:
- Transcript - The Dual Enrollment Credit School and College Credit Hours fields will now display on the screen when adding a new record, after a course number is populated and the course has a course level flagged with Course Level 23-College Credit Only or 24-Dual Credit. Previously the fields were not displayed until the record was saved which required the user to edit the record again to complete the data entry.
-
GERR0005 - LEA does not have ownership of student enrollment to make the update
On the SINF file there is an error - "GERR0005 - LEA does not have ownership of student enrollment to make the update"
This error will not allow our SINF file to upload into CALPADS. This error kicks out if ANY data gets changed to a student that has already been closed out in CALPADS.
This happens for both Active and Inactive students. For example, a student leaves a school to transfer to a different District and is now inactive in Aeries and CALPADS. The school finds out the students Address changed, but we must update the address to send…
23 votesHello, this idea (or bug) has been completed in the 06/28/2023 update. Here are the Revision Notes:
The SINF extract has been updated to adjust the effective date of change, if the change was made after the student's last day of enrollment.
-
Display Orphaned CAT records on Attendance Enrollment in Flex Schools and allow for deleting records
Display Orphaned CAT records on Attendance Enrollment in Flex Schools and allow for deleting records
23 votesHello, the idea (or bug) has been completed in the 03/02/22 update. Here are the Revision Notes:
Attendance Enrollment - In Flexible Attendance schools, the page now displays class attendance records without corresponding enrollment and allows the user to delete the orphaned class attendance records. See Flex Scheduling - Student Attendance.
-
Add ability to turn off notification of submitting future attendance
Our attendance clerks are posting period attendance for future dates and have to acknowledge that they are posting future attendance for each day. Pretty tedious when a student is going to be out for a month or longer. It also gives the future warning for the next day. One warning or the ability to turn off those warnings would be greatly appreciated.
23 votesHello, a fix for this issue was released on 2/15/2023. Here are the revision notes:
Student Data > Attendance - In Flex Schools using period attendance, users will now be prompted with a confirmation message when entering or modifying an attendance code for a future date. The popup message will include options for OK (Don't Ask Again), allowing the user to temporarily disable any further alert notification while updating future attendance for the current student or any other student within the first 30 days from the current date until the user leaves the Attendance page. Upon reloading the Attendance page, the notifications will be enabled again. See Flex Scheduling - Student Attendance
-
Attendance Audit Listing lists error AF Student has Course Attendance without Enrollment for each student in Summer School
In Secondary or Elem w/MST Summer Schools, the new version of the report can incorrectly print an AF Student has Course Attendance without Enrollment error. The old version of the report is not printing this error incorrectly.
23 votesHello! This item was completed and shipped in the 10/26/2021 version of Aeries!
-
Adjust CALPADS SINF extract to support separate Education Levels for Parents/Guardians
Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.
Need to move extract from taking data from Parent/Guardian field (STU.PG) and now take it from the Contact table.
23 votesHello, the idea (or bug) has been completed in the 02/12/21 update. Here are the Revision Notes:
- District Settings – A selection list was added under District Settings for specifying which Record Type codes (CON.CD) represent the parent/guardian.
- CALPADS Extracts – The SINF extract now gets the Parent/Guardian information from the CON table.
- The option to choose between residential and mailing address was removed. SINF and SIAD now only use the mailing address.
Also, the Parent Highest Education Level field (STU.PED) has been made visible/editable on Student Demographics even if the field is empty.
-
Import Test Results - Add Summative ELPAC 2019-20 File Layout
Add the file layout for the 2019-20 Summative ELPAC Student Data File Layout to the Import Test Results page.
23 votesHello, this idea/bug has been completed in the 09/15/2020 update. Here are the Revision Notes:
This page has been updated to allow importing the 2019-20 ELPAC Summative student test results. -
Parent Data Confirmation - Allow parents to upload documents
Would like the ability to upload documents for returning students through the data confirmation process. This will also help in times when schools are closed.
23 votesThis Idea has been completed and shipped on 6/8/2020
-
Immunization report to follow-up on exemptions
Immunization status report - need a new report or an enhancement to the current one. The nurses need a report that lists students that currently have exemptions or need follow-up and are coded as such. Requesting the report to include vaccine name with the exemption, the exemption code, date and comments.
23 votesHello, the Student Immunization Status report has been updated to include Expired Exemptions in the 07/27/2023 update. Here are the Revision Notes:
New Features
- Student Immunization Status Report - The Students with Expired Exemptions option was added allowing users to generate a list of students with an exemption that expired on or before the selected process date. See Immunizations.
I am marking this Idea complete as we have completed the following:
· The Immunization page now highlights in red if the Exemption Expiration Date is today or prior
· The Student Immunization Status report has an option to print for Students with Expired Exemptions.
This Report currently does not include the following but this are being considered in NexGen:
· the exemption code
· comments
· follow-up dates under Status of Requirements sections of the Immunization page.
-
Add Attendance Note Report for Teachers to track Distance Learning participation
Add a report that teachers can run for Attendance Notes for their classes to help track participation in distance learning
22 votesThe Weekly Engagement Report was added to Aeries on 10/14/2020 and should meet the needs for this idea. Here is documentation on this new report:
https://support.aeries.com/support/solutions/articles/14000121808-weekly-engagement-report -
Allow teachers to mass add attendance codes in the Teacher Portal Attendance page
For the 2020-2021 school year, schools are adding 'Engagement" attendance codes for teachers to mark for every students. This is in accordance with the new SB-98 CA legislation.
This idea was provided during the LACOE Attendance Symposium on 8/13/20. Teachers would like the ability to select a particular engagement attendance code and mass add it to all students then if needed, deselect appropriate individual students when appropriate thus saving time selecting codes for each individual student.
Similar to how teachers mass add assignment results in the Aeries Gradebook.
22 votesHello,
I wanted to let you know that this idea has been completed and is available in the 9/15/2020 AeriesWeb update.
Thank you very much!
-
FAFSA Completion Recording to Comply with CA State Law
California is now requiring schools to have students completed the FAFSA or get a waiver or opt out form signed by the parent. We would love to see a spot built in to the counseling area to record that a student has completed this or that an opt out form is on file. If we could upload that signed form too, that would be a huge bonus.
21 votesHello, this idea has been completed in the 06/16/2022 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000019264
-
Using Seating Chart Report for COVID Contact Tracing
Using Seating Chart Report for COVID Contact Tracing
Covid testing students who were sitting in the vicinity of a positive tested student need to be identified
The new and improved seating charts would be a great tool to assist with the process.
If a teacher creates their seating chart based on the Attendance by Photo - Old, then administrators are able to run the Classroom Photo/Seating Chart report. The newest version attendance by photo seating chart does not print.
Is there any means for us to make this capability available to anyone other than teachers? Admin, Office staff?21 votesThe 9/14/2021 version of Aeries includes the ability for office staff to print the “new” seating chart for a given class. Information about this feature can be found on the following document: https://support.aeries.com/support/solutions/articles/14000072499-attendance-by-photo-and-seating-chart
-
CALPADS Programs Reference by Student report: add LIP programs
The CALPADS Programs Reference by Student should include the Language Instruction Programs (LIPs).
21 votesHello, this AeriesIdea item has been completed in the 09/02/21 update. Here are the pertinent Revision Note(s):
CALPADS Programs Reference by Student
The report has been modified to add the Tribal Foster Youth (193) and the LIP programs (300-306). -
LTEL Import needs to be updated for the new file format
The full state Long-Term English Learner (LTEL) file from the California Department of Education has changed formats from the previous year. The file is unable to be processed in Aeries in the new format in the LTEL Import function.
Programming needs to adjust the LTEL Import process.
21 votesHello, this issue has been resolved with the 9/24/2020 update. Here are the Revision Notes:
CALPADS Extracts – The LTEL Import has been updated to handle the new Long-Term English Learner file. The file is now a fixed-width file, instead of the tab-delimited from previous years, and has an additional column. The import will no longer support files from previous years.
-
Demographics - Online Enrollment Import - Sort by Enroll Date
Set the Student Import Screen to sort by "Enroll Date" not "Enroll ID". It's difficult to find the most recently enrolled student when you have a huge list of enrollees sitting in the import screen.
If that is not doable then give the option of sorting by "Enroll Date".
21 votesHello, the idea (or bug) has been completed in the 8/10/2023 update. Here are the Revision Notes:
- Student Import - The Results table now allows sorting and filtering data by column, and filtering by academic year. For self-hosted customers, the latest version of Online Enrollment must be installed. See Aeries Online Enrollment Importing Students.
-
SSID MATCH TOOL PROCESS DOWNLOAD FILE NEEDS ADJUSTING TO ALIGN WITH CALPADS 23-24 changes
The logic in the SSID Match process is using the SENR layout when the file is produced which needs to be updated to align with the CALPADS 23-24 rollover changes that went into effect on 9/19/2023. The file being produced needs an additional column added to accommodate the STU.GEX field.
20 votesHello, this idea (or bug) has been completed in the 09/21/2023 update. Here are the Revision Notes:
- The SSID Match was creating the SENR extract with the old layout format, fixed.
-
Residence Survey/Housing Questionnaire - Remove the option for None of the Above/Decline to State from the survey
Remove the option for None of the Above/Decline to State from the survey in Parent Data Confirmation and Online Enrollment. Parents/Guardians will need to select one of the 4 homeless options or the single-home residence.
20 votesHello, the idea (or bug) has been completed in the 6/15/2023 update. Here are the Revision Notes:
- Portal Options - The Housing Questionnaire no longer displays option 999-Decline To Answer Based on California Department of Education feedback. See Portal Options - Residence Survey Changes for the CDE 2021 Housing Questionnaire
- Parent Data Confirmation / Online Enrollment - The Decline to Answer option was removed from the Housing Questionnaire based on California Department of Education feedback. Users must now select one of the five options before proceeding. The alert message was revised accordingly.
- Don't see your idea?
