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546 results found

  1. Import Test Results - Add Summative ELPAC 2023-2024 File Layout

    Add the file layout for the 2023-24 Summative ELPAC Student Data File Layout to the Import Test Results page. https://www.elpac.org/test-administration/reporting/

    123 votes

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    8 comments  ·  Test Scores  ·  Admin →

  2. Import Test Results - Update for CAASPP 2023-24 File Layout

    Import Test Results - Update for CAASPP 2023-24 File Layout

    96 votes

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    3 comments  ·  Test Scores  ·  Admin →

  3. CALPADS Extracts - SENR Summer Grads

    Enhance Aeries to extract 1 day SENR enrollment records for reporting summer grads to CALPADS.

    73 votes

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    6 comments  ·  CALPADS  ·  Admin →

  4. Student Search Slow or Failing to Load in some circumstances.

    As of 7.16, there's an issue with the Student Search becoming unresponsive when searching by name or student number. This only happens when searching from the Attendance page and has a console error listed.

    30 votes

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    0 comments  ·  Admin →
    Completed  ·  AdminJuan Alberto (Senior Business Analyst, Aeries Software) responded

    Hello, the idea (or bug) has been completed in the 7/23/24 update. Here are the Revision Notes:

    • Student Data > Attendance - The Student Search feature became unresponsive when searching from this page. The Student Search feature now functions properly on the Attendance page.



  5. Define Custom Table Add Field Issue

    Define Custom Table - The "Field Type", "Edit Mode Display Width", and "Max Length" fields are not able to be edited on Add of a new field to a custom table

    17 votes

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    Completed  ·  5 comments  ·  Admin →

  6. CRDC - Update Extract for 2021-22 Reporting

    CRDC - Update Extract for 2021-22 Reporting - Update the Civil Rights (CRDC) extract file to use the 2021-22 administration layout.

    53 votes

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    7 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Quality Control, Aeries Software) responded

    UPDATE: As of 2/11/2024 the CRDC Extract process has been updated to meet the requirements for the 2021-2022 CRDC Data Collection.  See the Revision notes dated 2/11/2024 for a more thorough explanation of all the changes. Please be sure you are updated to the latest version of Aeries to access these changes.

    NOTE: There are 2 sections where the data is not quite extracting properly, so we are suppressing this data from the extract at this time.

    DISC: Student Discipline (Corporal Punishment, Expulsion, Suspension)

    • DISC-27: School Days Missed Due to Out-of-School Suspension

    OFFN: Offenses

    • OFFN-1: Offenses – Number of Incidents

    We will immediately be adjusting the extract further to include these sections, and that work remains our highest priority. However we wanted our Customers to know about the work-around for these sections, if needed:

    • The data for these sections do appear correctly on the Results screen in Aeries. If desired,…

  7. State Seal of Biliteracy - Update with 2023-24 Requirements

    Update the State Seal of Biliteracy with the 2023-24 Requirements.

    77 votes

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    14 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  8. CALPADS SPRG - Generate Records for Enrollment Status Code = 20

    Enhance the SPRG process to generate program records for Enrollment Status Code = 20 based on the criteria from the CALPADS User Manual
    https://documentation.calpads.org/Reports/EOY2/Report5.1_ProgramParticipantsCount/

    13 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 8/27/2024. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts - 

    • The Student Programs extract (SPRG) now includes students with secondary enrollments, in accordance with recent changes to CALPADS requirements. 
    • The Student Programs extract (SPRG) now excludes private schools (i.e., enrollment status = 50), per recent changes to CALPADS requirements. 

  9. Import Test Results - Update Initial ELPAC and Initial Alternate ELPAC File Layout for 2024-25

    Update Initial ELPAC and Initial Alternate ELPAC Student Data File Layout for 2024-25

    12 votes

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    0 comments  ·  Test Scores  ·  Admin →

  10. CALPADS SSID Import Issue as of 8/8/2023

    As of 8/8/2023, the CALPADS SSID Extract layout changed and they added a new data element.  This is causing the Aeries SSID Import to not import new SSIDs.
    The Aeries SSID Import process needs to be adjusted for the CALPADS SSID Extract layout change.

    101 votes

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    2 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:


    CALPADS Extracts - For California users, the extract now supports the latest SSID file layout, including the new Student Initial US School Enrollment Date K-12 field.

  11. CALPADS 23/24 Changes - WBLR

    CALPADS 23/24 Changes - WBLR
    Update to latest Calpads codes

    25 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this idea has been completed in the 4/18/2024 update. Here are the Revision Notes:


    Student Data > Other > Internships - The following changes were made according to recent updates to Work Based Learning requirements for the 2023-2024 CALPADS EOY submission:

    • In the Work-Based Learning Type field, the message "(NO LONGER IN USE BEGINNING 2024-25)" is now displayed for Code 30 because the code is being retired by CALPADS in 2024-2025.
    • The Employer Evaluation field now includes Code 5-Not Provided by Employer.

    School Info > Imports and Exports > CALPADS Extracts (EOY tab) - When creating the Work-Based Learning file, if student records exist with Work-Based Learning Type 10-Internships, the Course Code is now extracted in the WBLR file for field 21.12. It is now a requirement to include either CTE codes or Work Experience codes (9500, 9501, 9502). See CALPADS EOY WBLR or CALPADS Cross Reference by…

  12. CALPADS SIRS - Extract Days for Disp codes 100 110 or 200 only

    In the CALPADS EOY SIRS extract, the Incident Result Durations Days should only be populated when the Incident Result Code is Suspension, In-School Suspension, or Expulsion (100, 110, or 200). Submitting days for codes other than 100, 110 or 200 will result in CALPADS Fatal error SIRS0509.

    13 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this idea (or bug) has been completed in the 7/16/2024 update. Here are the Revision Notes:


    School Info > Imports and Exports > CALPADS Extracts 

    • The Student Incident Result extract (SIRS) now only extracts Incident Authority Code and Incident Duration Days when the Disposition Code is 100, 110, or 200. See EOY Discipline Files or CALPADS in Aeries Basics - Assertive Discipline.
    • For the CRSE and CRSC extracts, the State Course codes list was updated to include Cambridge World Languages which now support extracting the Course Content Area subcategory. 


  13. New UI: More explicit visualization when logged into a prior year database

    In the new UI, the only change when you change to a previous year is that the font is red. This has to be changed to something more profound so it is obvious when users are in a previous database as most colorblind users cannot see red.

    8 votes

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    0 comments  ·  Other  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Quality Control, Aeries Software) responded

    Hello, a fix for this issue was released on 08/06/2024. Here are the relevant revision notes:

    • Aeries Header - If a user was logged into a prior school year, the school year menu was not adequately differentiated from the current school year menu, increasing the possibility that a user might inadvertently update prior year data. The school year menu is now shaded red and a clock icon is present when a user is logged into a prior school year.


  14. Update Income eligibility form for 2024-2025

    Please update Income eligibility form for 2024-2025

    24 votes

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    0 comments  ·  Programs  ·  Admin →

  15. Print Transcript Does Not Honor School Option to Not Automatically Calculate District GPAs

    Since the 12/5/2023 update the Print Transcripts function does not honor the School Option 'Do Not Recompute GPA's and Ranks Automatically'.

    15 votes

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    0 comments  ·  Transcripts  ·  Admin →

  16. Initial ELPAC (IELPAC) Layout - Update Year for 2023-24

    Update the Initial ELPAC test score import option to allow LEAs to import 2023-24 test results.

    76 votes

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    7 comments  ·  Test Scores  ·  Admin →

  17. Attendance History Configuration-disable button when process is running

    Enhance the Attendance History Configuration page to display process start and end times & disable the manual button if the process is still running.

    74 votes

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    0 comments  ·  Attendance  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this idea (or bug) has been completed in the 5/21/2024 update. Here are the Revision Notes:

    Attendance Accounting > Configurations > Attendance History Config

    • Date-time stamps are now provided to indicate when the process started and      completed, whether run manually or nightly.
    • The Update All Schools Now button is now disabled while the process is running, preventing the process from being run multiple times simultaneously. The button becomes available again once the process is completed and the page is refreshed. See Attendance History Configuration.

  18. CALPADS SPRG ODS - enhance process for FRE records that need to be deleted

    CALPADS SPRG ODS - Enhance the reconciliation process for FRE records that need to be deleted.
    In the SPRG ODS Reconciliation process, the records with a date that started prior to the first day of school but after 6/30 of the previous year are being closed 1 day before the enrollment start date causing the record to receive a GERR0005 error in CALPADS and will not post successfully. LEAs do not have ownership which is causing LEAs to have to manually clean up data, in some cases hundreds of records.

    12 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this idea (or bug) has been completed in the 5/21/2024 update. Here are the Revision Notes:


    School Info > Imports and Exports > CALPADS Extracts - The SPRG reconciliation now allows Free & Reduced records to be deleted from CALPADS, instead of closed, when the record does not perfectly match a record in Aeries.

  19. TREx - Update date range for ADS inclusion for TREx Student Record

    TREx - Update date range for ADS inclusion for TREx Student Record

    4 votes

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    1 comment  ·  TX State Reporting (non-PEIMS/TSDS)  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that this item has been completed and shipped in the update 08/27/2024. Here are the Release Notes:

    • Student Data > Demographics (Export button > TREx Student Record) - The TREx export now includes Administrative Decision (ADS) discipline records for the current and prior school years for all state reportable codes when run through the 4th Thursday in October. 


  20. ELPAC 2022-23

    Add the new Summative ELPAC layout for 2022-23.

    87 votes

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    6 comments  ·  Test Scores  ·  Admin →
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