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647 results found

  1. Import Test Results - Add Summative ELPAC 2024-2025 File Layout

    The Summative ELPAC scores will be available for import mid May 2025. Please add the ELPAC Test Results - SY: 2024-25 option to the Import Test Scores pull-down

    111 votes
    7 comments  ·  Imports and/or Exports  ·  Admin →
    Completed  ·  AdminSylvia Nishimoto (Quality Control, Aeries Software) responded

    Hello, this work item has been completed and was released on 05/13/2025. Here are the relevant revision notes:

    •  School Info > Imports and Exports > Import Test Results: The ELPAC Summative test import was updated according to the 2024-2025 file layout. 

  2. Update SSID Extract Import to Match the CALPADS Layout

    The SSID Extract Import functionality needs to be revised to align with the updated CALPADS SSID Extract layout, ensuring compatibility with the new format

    80 votes
    4 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

    This issue has been resolved with the 4/29 release. Here are the pertinent revision notes:

    • School Info > Imports and Exports > CALPADS Extracts: On the Identifiers tab, the Load SSID process has been updated to accept the CALPADS SSID layout change released to LEAs on 4/22/2025.

  3. CALPADS: Exclude Standards Grade Level Range for Specific State Course Codes and Instructional Levels 23 or 24

    To prevent the CALPADS fatal error CRSC0636, enhance the CRSC extract file to not automatically insert a Standards Grade Level Range (CRS.SGR) for courses with the following State Course Codes (CRS.C3): 7000 - 8999, 9020, 9082, 9096, 9120, 9154, 9200, 9227, 9273, 9303, 9358, and Course Instructional Level Codes (CRS.CL): 23 (College Credit Only) or 24 (Dual Credit).

    75 votes
    11 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts: The CRSE and CRSC extracts have been adjusted to not extract columns 9.29 and 9.30 when the course level code is 23 or 24 (college course level). 

  4. PDC and Free and Reduced 2025-2026 Income Survey Guidelines

    Income Survey - Update Free and Reduced Guidelines for 2025-2026 school year

    21 votes
    3 comments  ·  Parent Data Confirmation  ·  Admin →

  5. Cal Grant - Update 2025-26 Non-SSN GPA File Layout to the August 2024 version

    Update the Cal Grant Extract to the August 2024 version of the 2025-26 Non-SSN GPA File Layout

    67 votes
    4 comments  ·  Imports and/or Exports  ·  Admin →

  6. CAL Grant Export - 2024-25 Specifications

    Update Cal Grant Export to meet 2024-25 specifications.

    65 votes
    1 comment  ·  Admin →

  7. Import Test Results - Add Summative ELPAC 2023-2024 File Layout

    Add the file layout for the 2023-24 Summative ELPAC Student Data File Layout to the Import Test Results page. https://www.elpac.org/test-administration/reporting/

    123 votes
    8 comments  ·  Test Scores  ·  Admin →

  8. Import Test Results - Update for CAASPP 2023-24 File Layout

    Import Test Results - Update for CAASPP 2023-24 File Layout

    96 votes
    3 comments  ·  Test Scores  ·  Admin →

  9. CALPADS Extracts - SENR Summer Grads

    Enhance Aeries to extract 1 day SENR enrollment records for reporting summer grads to CALPADS.

    73 votes
    6 comments  ·  CALPADS  ·  Admin →

  10. CALPADS STAS - Do not extract for students in NPS or Private Schools

    As of 9/2024, CALPADS no longer accepts STAS records for students in an NPS or Private Schools (School of Attendance = 0000001) or private school group (School of Attendance = 0000002). Adjust the logic in Aeries to no longer extract automatically for these schools. Currently, Aeries automatically populates an exemption indicator for all NPS students. Remove logic that inserts the Exemption indicator.

    66 votes
    5 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 4/29/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts: As of September 2024, CALPADS no longer accepts STAS records for students in NPS (School of Attendance = 0000001) or Private Schools (School of Attendance = 0000002). Previously, Aeries automatically populated an exemption indicator for all NPS students. The logic that inserted the Exemption indicator was removed. Now, the STAS extract process will exclude NPS or Private school students in the CALPADS EOY > STAS extract files automatically so schools no longer need to de-select these schools. See EOY CALPADS STAS or STAS Other Options.


  11. Import Test Results - Update the SAT File Layout for 2024-25

    Import Test Results - Update the SAT File Layout for 2024-25

    57 votes
    3 comments  ·  Test Scores  ·  Admin →

  12. Enhance CALPADS SENR Extract to Insert Exit E156 For Returning Students Coded with a STU.GR/STU.NG Translated to Grade 12

    Enhance the CALPADS SENR Extract to insert an exit reason code of E156 for returning students coded with a STU.GR/STU.NG that is translated to grade 12 in Code Translations (XRF).
    i.e. local STU.GR/NG = 14-16 and XRF Student Grade (STU.GR) 14-16 = 12.

    39 votes
    3 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 05/27/25. Here are the relevant revision notes:


    • The process to Auto-close Enrollment (E-155 & E156) 14 Days Before the End of the School Year has been adjusted to extract E156 if the student's grade has a translated value equal to 12. Before students with grade levels greater than 12 were not properly exited with an E156 when they completed their senior year and were returning as a 5th year senior and the student's next grade = 12. Now, those students with a grade translated to grade 12 per CALPADS Code Translations (XRF table) will now extract with E156 when this option is selected and all criteria is met. See CALPADS Extracts - Other Options Tab. 

  13. Student Search Slow or Failing to Load in some circumstances.

    As of 7.16, there's an issue with the Student Search becoming unresponsive when searching by name or student number. This only happens when searching from the Attendance page and has a console error listed.

    30 votes
    0 comments  ·  Admin →
    Completed  ·  AdminJuan Alberto (Senior Business Analyst, Aeries Software) responded

    Hello, the idea (or bug) has been completed in the 7/23/24 update. Here are the Revision Notes:

    • Student Data > Attendance - The Student Search feature became unresponsive when searching from this page. The Student Search feature now functions properly on the Attendance page.



  14. TX Ed-Fi: Student Academic Record and Course Transcript Entity for Students in Grade Level Below 9 Completing High School Credit

    All students completing high school credit courses must be reported with a Student Academic Record and a Course Transcript record, regardless of grade level. This data is not limited to students in grades 9 - 12.

    4 votes
    0 comments  ·  PEIMS/TSDS  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Lead Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 05/27/25. Here are the relevant revision notes:

    •  Texas Ed-Fi: The Course Transcript entity did not extract records for students below grade 9 and completing high school credit courses. The entity now extracts records for all students completing high school credit courses regardless of grade level.
    • Texas Ed-Fi: The Student Academic record did not extract records for students below grade 9 and completing high school credit courses. The entity now extracts records for all students completing high school credit courses regardless of grade level.

  15. CALPADS Fall 2 CRSE - Adjust logic for itinerant sections using section staff (SSE)

    For schools where section staff members are used (SSE), the itinerant logic needs to be modified to ensure the Class ID field has the same value when the class has multiple teachers according to (MST.MTS). Currently, schools with this scenario is causing CALPADS fatal error CRSE0639F2.

    7 votes
    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 3/11/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts:  The process to extract Itinerant teachers (CRSE extract) has been adjusted to remove the Staff ID from the Class ID field. 

  16. Master Schedule/Scheduling Master Board Add Report Options - NonFlex

    Master Schedule/Scheduling Master Board Add Report Options - NonFlex
    Print Room Numbers
    Print Section Number
    Print Total Students

    12 votes
    2 comments  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that this item has been completed and it was released in the update 1/14/2025. Here are the relevant Revision Notes:


    Scheduling Process > MST Board (Print Board button) or View All Reports > Master Schedule Board Report - For Non-Flex schools, the following report options were added to provide more information about the master schedule and staffing: 


    Print Room Numbers - If selected, the room number for the teacher and section is printed based on the Master Schedule.


    Print Section Numbers - If selected, the section number for the class is printed based on the Master Schedule.


    Print Total Students - If selected, the total number of students in the section is printed based on the Master Schedule Total Students field (MST.TS).


    Group by Subject Area - If selected, staff are grouped by subject area (CRS.S1) before sorting.


    See Master Schedule Board.

  17. TX Ed-Fi: Discipline Action - Limit Inconsistent Code of Conduct

    The ActionInconsistentWithCodeOfConductPolicy element should extract NULL when the Discipline Action is not one of the following values "01", "02", "03", "04", "05", "07", "08", "09", "10", "11", "12", "15", "25", 50", "51", "52", "53", "55", "56", "57", "58", "59", "61"

    4 votes
    0 comments  ·  Admin →
    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 5/6/2025. Here are the relevant revision notes:

    •  TSDS Ed-Fi: The Discipline Action entity had the potential to send the InconsistentCodeOfConduct data element for discipline action records that require the data element to be blank/not reported. The entity now sends the InconsistentCodeOfConduct data element as null for these discipline action records.

  18. Summer School Course Request setting - YSOD on SMS/MST

    In TX, when the Summer School Course Request Scheduling option is enabled, the MST and SMS pages are not displaying the student list due to missing logic for displaying the Language Fluency specifically for PGM.TY = 148. This information was updated in Aug 2024 and did not account for viewing course requests from the SSR table which is used for Summer School. Function needs to include SSR tables for displaying students on the SMS and MST pages, including Wait List tabs.

    3 votes
    0 comments  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:


    Summer School - Course Request Scheduling: The Scheduling Master page no longer displays a YSOD when Summer School Course Request Scheduling option is turned on for Texas districts. 

  19. Gain and Loss Report Duplicates

    Gain and Loss Report Duplicates - Currently some students may display duplicates on this report due to sections being counted on dates before they are active and causing double entries on dates when only one section should be active.

    10 votes
    1 comment  ·  Reports  ·  Admin →
    Completed  ·  AdminJulia Leader (Business Analyst, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed, and it was released to customers on 5/27/2025. Here are the relevant revision notes:

    • Reports > Attendance > Gain and Loss Report: In Flex Daily schools using Primary Class Tracking, the gain/loss counts were inaccurately printing outside of section start dates. Now, sections will accurately print within their active start dates.

  20. Define Custom Table Add Field Issue

    Define Custom Table - The "Field Type", "Edit Mode Display Width", and "Max Length" fields are not able to be edited on Add of a new field to a custom table

    17 votes
    Completed  ·  5 comments  ·  Admin →
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