Aeries Ideas
640 results found
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Flex Student Attendance - Add the Section Number before the course Course Title in Flex Student Attendance
In the Flex Student Attendance page, please add the section number before the course title. This would be helpful for attendance clerks to see the section number right there when having to update or change absence codes.
56 votesHello, a fix for this issue was released on 07/16/2024. Here are the relevant revision notes:
- Student Data > Attendance - For schools using Flex Scheduling, the following features were added to enhance functionality:
- The Options button was added which opens a window providing the following settings:
- Show Flex Period Time - If selected, the period start and end times are displayed in H:MM format. The setting remains saved even after leaving the page or logging out of Aeries.
- Show Teacher - If selected, the teacher names are displayed.
- The section number is now displayed next to each course.
- The current date is highlighted in yellow.
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Online Enrollment - Update Home Language Survey if blank
Online enrollment matching on a student that already exists in the system should update the LAC.L1-L4 if they are blank.
54 votesHello, the idea (or bug) has been completed in the 7/30/24 update. Here are the Revision Notes:
- Student Data > Programs > Language Assessment - If a student has a language code in Online Enrollment but language codes are blank on the Language Assessment page, the language codes from Online Enrollment will now be imported and populate the language fields on the Language Assessment page. See Aeries Online Enrollment Importing Students.
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CRDC - Update Extract for 2021-22 Reporting
CRDC - Update Extract for 2021-22 Reporting - Update the Civil Rights (CRDC) extract file to use the 2021-22 administration layout.
53 votesUPDATE: As of 2/11/2024 the CRDC Extract process has been updated to meet the requirements for the 2021-2022 CRDC Data Collection. See the Revision notes dated 2/11/2024 for a more thorough explanation of all the changes. Please be sure you are updated to the latest version of Aeries to access these changes.
NOTE: There are 2 sections where the data is not quite extracting properly, so we are suppressing this data from the extract at this time.
DISC: Student Discipline (Corporal Punishment, Expulsion, Suspension)
- DISC-27: School Days Missed Due to Out-of-School Suspension
OFFN: Offenses
- OFFN-1: Offenses – Number of Incidents
We will immediately be adjusting the extract further to include these sections, and that work remains our highest priority. However we wanted our Customers to know about the work-around for these sections, if needed:
- The data for these sections do appear correctly on the Results screen in Aeries. If desired,…
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Add a report for Pre-referral Interventions
There currently is no way to print pre-referral interventions. Pre-referral interventions are attached with the intervention to suspension paperwork as evidence of ongoing issues and attempts to prevent. Please add a button or report to print pre-referral interventions for a student.
48 votesHello, this work item has been completed in the 7/30/24 update. Here are the Revision Notes:
- Reports > Pre-Referral Interventions - The report was added to allow a user or teacher with permissions to Pre-Referral Interventions (PRI) to print data from the Pre-Referral Interventions page for a specified date range. District-level users are able to print a district-level report. See Pre-Referral Interventions.
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Student Attendance - Add Teacher Under Course in Flex Attendance
In the Flex Student Attendance page please add the teacher name under the course title. This would be helpful for attendance clerks to see the teacher name right there.
46 votesHello, a fix for this issue was released on 07/16/2024. Here are the relevant revision notes:
- Student Data > Attendance - For schools using Flex Scheduling, the following features were added to enhance functionality:
- The Options button was added which opens a window providing the following settings:
- Show Flex Period Time - If selected, the period start and end times are displayed in H:MM format. The setting remains saved even after leaving the page or logging out of Aeries.
- Show Teacher - If selected, the teacher names are displayed.
- The section number is now displayed next to each course.
- The current date is highlighted in yellow.
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SINF Extract - Log info or notify user when a student has an error and 'failed' message displays
When the SINF process runs and a student has a 'failed' message, it displays the 'Failed and Student ID number" until the process finishes then later displays as "Completed" when it's finished. The file is still downloadable and is valid for the customer to use. A solution is needed to better handle when a student has an error and the error needs to be resolved by the customer prior to running the SINF extract again.
45 votesHello, a fix for this issue was released on 9/17/2024. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts
- The SINF extract now continues running when errors are encountered, and then sends an email message to the user containing all Student IDs with failed records and a description of the error. See CALPADS Extracts - Enrollment Update.
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Create new Home Language Survey report(s) for TX and CA
Create new Home Language Survey report(s) for TX and CA
45 votesHello, this idea (or bug) has been completed in the 7/2/2024 update. Here are the Revision Notes:
CA:
Reports > Home Language Survey - The report was added to provide a printable copy of the Home Language Survey questions and answers from online enrollment (LAC.L1, LAC.L3, LAC.L2, LAC.L4) along with legal instructions and electronic signature. The electronic signature is populated from the Survey Completed By (LAC.HCB) and Survey Completed Date (LAC.HLD) fields on the Language Assessment page. A report option allows you to print only surveys that are signed or not signed. The report can be printed in English or Spanish languages. See Home Language Survey Report
TX:
Reports > Home Language Survey - The report was added to provide a printable copy of the Home Language Survey questions and answers from online enrollment (LAC.L3, LAC.L2 and LAC.L5), along with legal instructions and electronic signature. The electronic signature is…
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College Test Scores File Layouts - Update the School Year ranges to SY:... - 2023/24
a) AP update the SY to SY:2016/17 - 2023/24
b) ACT update the SY to SY:2020/21 - 2022/23
c) PreACT update the SY to SY:2021/22 - 2022/23
d) PSAT10 update the SY to SY:2019/20 - 2023/24
e) PSAT8/9 update the SY to SY:2019/20 - 2023/24
f) SAT update the SY to SY:2019/20 - 2023/2443 votesHello, the idea (or bug) has been completed in the 2/15/2024 update. Here are the Revision Notes:
School Info > Imports and Exports > Import Test Results - The Select the test/layout... field dropdown list was updated to reflect the latest testing administrations for College Entrance Tests, ensuring the latest layouts can be imported. The email message delivered to the user was also updated to reflect the latest school year. See Overview for Import Test Results. Testing layouts include:
- AP - Test Results - SY:2016/17 - 2023/24
- ACT - Test Results - SY:2020/21 - 2022/23
- PreACT - Test Results - SY:2021/22 - 2022/23
- PSAT10 - Test Results - SY:2019/20 - 2023/24
- PSAT8/9 - Test Results - SY:2019/20 - 2023/24
- SAT - Test Results - SY:2019/20 - 2023/24
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Import Test Results - Add Initial ELPAC 2020-21 File Layout
Add the file layout for the 2020-21 Initial ELPAC Student Data File Layout to the Import Test Results page.
42 votesHello, this Idea has been completed in the 10/29/2020 update. Here are the Revision Notes:
Import Test Results – This page has been updated to allow the import of the Initial ELPAC 2020-21 File Layout.
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Add web function to Copy ELPAC scores to LAC
Please add the function to 'copy most recent ELPAC scores from TST to LAC. Used to be 'most recent CELDT scores' in CS.
42 votesHello, the idea has been completed in the 05/21/2020 update. Here are the Revision Notes:
Language Assessment Management: Update ELPAC scores into LAC is a new feature converted from Client and available on this new page.
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Transcripts allow the More fields to display
When adding a single transcript record, the more fields and the Dual Enrollment Credit School (College Level Courses) field does not display. You have to first save the record, then edit, click More, and enter the Dual Enrollment Credit School (or other more fields). Two step process could be a one step process = saves time!
41 votesHello, the idea (or bug) has been completed in the 10/5/2023 update. Here are the Revision Notes:
- Transcript - The Dual Enrollment Credit School and College Credit Hours fields will now display on the screen when adding a new record, after a course number is populated and the course has a course level flagged with Course Level 23-College Credit Only or 24-Dual Credit. Previously the fields were not displayed until the record was saved which required the user to edit the record again to complete the data entry.
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Add COVID-19 Fields to Immunizations
Add fields to record COVID vaccines. Need fields for brand, at least 3 date fields (doses 1 and 2 plus subsequent booster(s)).
41 votesHello, this request has been completed in the 11/04/2021 update. Here are the Revision Notes:
Immunizations – Additional fields have been added to this page to track student COVID-19 vaccinations, including tracking of exemptions, and vaccination type. Also, the Records Presented dropdown fields can now be customized by editing the IMM.RPT values on the Update Code Table page. Additional functionality related to COVID-19, including updating reports and tracking immunization status will be available in a future update.
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Add section number to the attendance page for Flex Scheduling schools
The attendance page for flex schools currently displays flex period, time, and course name. When there is a change of section/teacher but the course and time stays the same, there is no way to distinguish between the sections if attendance was taken by the wrong teacher.
41 votesThis was completed in the 7/16/24 version of Aeries for Flex. Here is the revision notes:
Student Data > Attendance - For schools using Flex Scheduling, the following features were added to enhance functionality:
The Options button was added which opens a window providing the following settings:
Show Flex Period Time - If selected, the period start and end times are displayed in H:MM format. The setting remains saved even after leaving the page or logging out of Aeries.
Show Teacher - If selected, the teacher names are displayed.
The section number is now displayed next to each course.
The current date is highlighted in yellow.
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LTEL Import Process Changes
The Long-Term English Learner (LTEL) file from the California Department of Education has changed as of May 12th, 2023 The file is unable to be processed in Aeries in the CALPADS Extracts - LTEL Import function.
It appears that the layout did not change but the Status code in the file for field 8 has changed for At Risk students.
Previously the code was "AtRisk", in the new files the code is "AR-LTEL".
Programming will be updating the LTEL Import process to support the new At Risk code.40 votesHello, this issue has been resolved in the 5/23/2023 update. Here are the Revision Notes:
The Long-Term English Learner (LTEL) import now supports the new At Risk code AR-LTEL. See CALPADS Extracts - LTEL Import Tab
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504 Plan should have option to not auto close and keep it open.
Currently, Aeries will generate end date of 504 plan every year and generate a new open date at the beginning of the year. I would like to have the option to not close automatically and keep the plan open.
The most recent CALPADS dataguide says that 504 plan doesn't have to close every year.39 votesHello, this issue has been resolved in the 03/18/22 update. Here are the Revision Notes:
CALPADS Extracts
An option was added under Other Options to allow closing (default) or leaving open the 504 program records. Previously the program was closed thirty days prior to the end of the school year. See CALPADS Extracts - Other Options Tab
The SPRG ODS process was updated to handle the reconciliation of 504 programs (program code 101) as an eligibility program. See CALPADS Extracts - SPRG ODS Reconciliation -
Import Test Results - Add the CAASPP Student Data File Layout for the 2019-20 Administration
Add the CAASPP Test Results - SY: 2019/20 file layout to the Import Test Results page.
38 votesHello, the idea has been completed in the 12/4/2020 update. Here are the Revision Notes:
Import Test Results – The page now supports the CAASPP 2019-2020 Student Data Layout.
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Contacts - Drag and Drop Sort Order
Update the Contacts table so we can use drag and drop to change the contact sort order. Many of our students have their parents listed as contact #7 or #8 and we'd like to be able to drag them to the top of the list rather than having to manually update the sort order for each record.
37 votesThis Aeries Idea has been completed with the 4/30/2021 update. Here are the Revision Notes:
Contacts – The contacts page has been enhanced to use drag and drop sorting for changing Contact Order.
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SSID Import fails with new CALPADS SpEd Indicator
CALPADS added a new field to the SSID Extract file to hold a Special Education indicator as of 9/15/2020. We are adjusting our import process to handle this new indicator in a similar fashion as the English Language Acquisition Code and Date in the SSID Extract.
35 votesHello, this bug has been completed in the 9/17/20 Hot Fix update. Here are the Revision Notes:
The SSID import has been adjusted to account for the new “Student with Disabilities” column present in the file. Also, the SENR extract has been adjusted to only use E450 for PS, TD, or IN grades.
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CA Preschool Data Collection (CAPSDAC) - Extracts Needed
The 801-A submission is transitioning into CAPSDAC (California Preschool Data Collection System), which is a data collection that merges together the CDD 801a and data submitted to PLIS (Preschool Language Information System) and new fields.
For the time being, data will be concurrently submitted to the CDD-801A, PLIS and CAPSDAC. Eventually, the CDD-801a and PLIS will be phased out.
Can the Aeries Early Child Development page be reconfigured to include the 3 extracts needed for the CAPSDAC: Classroom, Staff, and Child information fields?
34 votesHello, a fix for this issue was released on 9/17/24. Here are the relevant revision notes:
- School Info > Imports and Exports > CAPSDAC Extracts - For LEAs who manage CA State Preschool Programs (CSPP), a new process has been added to create the 3 new files that are required for the monthly CAPSDAC reporting requirements. See CAPSDAC Extracts Configuration.
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Online Enrollment Import Page - Add Filter and Sort Options
Add sort and filter options for the Online Enrollment Import page.
34 votesHello, the idea (or bug) has been completed in the 8/10/2023 update. Here are the Revision Notes:
- Student Import - The Results table now allows sorting and filtering data by column, and filtering by academic year. For self-hosted customers, the latest version of Online Enrollment must be installed. See Aeries Online Enrollment Importing Students.
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