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467 results found

  1. Import Test Results - CAASPP 2021-22 Student Data File Layout

    Add the 2021-22 file layout to the Import Test Results dropdown

    114 votes

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    17 comments  ·  Test Scores  ·  Admin →
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  2. Add Initial ELPAC file layout 2022-2023

    Add the file layout for the 2022-23 Initial ELPAC (IELPAC) Student Data File Layout to the Import Test Results page.

    88 votes

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    12 comments  ·  Admin →
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  3. CCGI - Error Occurs When District Does Not Have Secondary Enrollment Code

    When a district does not have a Secondary Enrollment code defined in the CALPADS Code Translations for enrollment (STU.SP), then an error occurs and the Course_Grade Template file cannot be created.

    10 votes

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    0 comments  ·  Imports and/or Exports  ·  Admin →
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  4. Texas Assessment Precode Extracts - Update for 2023-24

    Please update the Texas Assessment Precode Extracts to honor the 2023-24 Student Registration Upload File Format.

    3 votes

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    0 comments  ·  Imports and/or Exports  ·  Admin →
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  5. Import Test Results - Dates and TA's are Incorrect for some iReady Imports

    In certain cases, when importing the iReady data file, the Default Date and Default Testing Administration are incorrect and some student's TST and CST records will use this incorrect information as the date and testing administration for the newly imported record.

    6 votes

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    1 comment  ·  Imports and/or Exports  ·  Admin →
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  6. Transcripts - Enhanced 1-Column Transcript Will Not Generate When No Courses Have Alg 1 Reqmt Met Flagged

    The Enhanced 1-Column Transcript Will Not Generate When No Courses Have Alg 1 Reqmt Met Flagged

    1 vote

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    0 comments  ·  Admin →
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    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

     Hello, this idea (or bug) has been completed in the 02/20/2024 update. Here are the Revision Notes:


    Student Transcript - The Student Transcripts had the potential to generate an error when none of the courses in the Course table were flagged with Algebra 1 Requirement Met and the Transcript Style was set to Enhanced (1-Column) in Transcript Definitions.

  7. Assertive Discipline Foster Youth

    Please have Aeries show a red message for students who have an active 190 Special Program Record or active record in the Foster Details screen the same way that it does for students who have IEP information in the SpEd screen and 504 students. "Student with an IEP" but instead "Student is a Foster Youth". That would be a huge help to sites to know right when they're entering an Assertive Discipline incident that the student is a current Foster Youth & their social worker and/or attorney will need to be notified of the incident.

    30 votes

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    0 comments  ·  Discipline  ·  Admin →
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    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

     Hello, this idea (or bug) has been completed in the 10/26/2023 update. Here are the Revision Notes:

    Assertive Discipline - The messages "Student is in Foster Care" and "Student is Homeless" are now displayed if the student is associated with either program.

  8. SBG Load from Gradebook - Treat Blank in SSE Gradebook Permission as F-Full

    Issue: When Section Staff is used, teachers (primary and non-primary) need to have "Full" Gradebook Permissions in the SSE record (SSE.GBP) in order to Load Grades from Gradebook when adding Standards Based Grades to the Report Cards. If they merely have a blank in SSE.GBP then the Gradebooks will not be listed in Step 2 of the Load Grades from Gradebook process.

    1 vote

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    0 comments  ·  Standards Based Grades (SBG)  ·  Admin →
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  9. TX: TREx AAR-Transcript Extract File

    Update the TREx AAR Transcript Extract file to include transcript indicators that have been entered on the Transcripts page.

    3 votes

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    0 comments  ·  TX State Reporting (non-PEIMS/TSDS)  ·  Admin →
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    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

     Hello, this idea (or bug) has been completed in the 11/3/2023 update. Here are the Revision Notes:

    Student Demographics (TREx Export - Transcript) - The SPECIAL-EXPLANATION-CODE element in the Academic Session complex type was only extracted if entered on the Courses page (Course Characteristics table (CCH)). The element is now also extracted from Transcripts page (Course History Characteristics table (CHC)) if present for courses entered directly on the transcript. See TREx Field Mapping.

  10. Import Test Results - Add the ELPAC Summative 2021-22 File Layout

    Import Test Results - Add the ELPAC 2021-22 File Layout

    100 votes

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    6 comments  ·  Test Scores  ·  Admin →
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  11. TX: Update Schl Enter Date (STU.ED) when Enrollment Record Saved

    TX: Update Schl Enter Date (STU.ED) when Enrollment Record Saved

    3 votes

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    0 comments  ·  Admin →
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    Completed  ·  AdminJenni Allen (BA, Aeries Software) responded

    Hello, this been completed in the 11/16/2023 update. Here are the Revision Notes:

    Student Data > Enrollment History - When the enrollment Enter  Date (ENR.ED) is added or changed for a student, the student School Enter Date field (STU.ED) is now automatically updated with the latest enrollment entry date that is not a code 440 Program or Grade Change. 

    No past data was changed. A future update will correct any missing or incorrect Schl Enter Dates. You may continue to use a Change query to set the STU.ED field when needed.

    The STU.ED date field is used in the following features:

    • Demographics - Export Student (TREx)
    • Demographics - Update       Attendance
    • Transcripts
    • PEIMS (Child Find extract)
    • Gradebook > Assignments
    • Reports > Students Actively Enrolled in Two Schools
    • Reports > Students With Duplicate Enrollment
    • Reports > Student  Withdrawal Form
    • Reports > Student Data  Printout

  12. Student Import Page Redesign Follow Up Items

    Student Import Page Redesign Follow Up Items:
    1) Add an Export to Excel button so users can extract a list of incoming registrations in Excel format
    2) Re-Add the Enrollment ID information to the student list
    3) Re-Add the Registration Time with the Registration Date

    4 votes

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    0 comments  ·  Online Enrollment  ·  Admin →
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    Completed  ·  AdminJuan Alberto (Senior Business Analyst, Aeries Software) responded

    Hello, the idea (or bug) has been completed in the 8/17/2023 update.  Here are the Revision Notes:

    • Student Import - Users can now extract a list of incoming registrations by clicking the Export to Excel button. - See Aeries Online Enrollment Importing Students
    • The Student Name column includes Enrollment ID.
    • The Registration Date can be formatted in Excel to include the time of day when the registration was completed. The default format is MM/DD/YYYY, but the user can change the column format in Excel to use a custom format such as MM/DD/YYYY HH:MM:SS.
    • The link to edit the Online Enrollment Settings is now hidden for users without permissions to edit School Options.

  13. TX: Summer PEIMS - New Code Table C235 for E1596: Associate Degree Indicator

    Beginning with the Summer PEIMS Submission for 23-24, TEA is requiring districts to report the actual associate degree the student earned using coding off of the new C235 table. This will be reported for students who completed an Associate's Degree in 11th or 12th grade.

    2 votes

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    0 comments  ·  Admin →
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    Completed  ·  AdminRebeccaH (Business Analyst, Aeries Software) responded

     Hello, this idea (or bug) has been completed in the 11/14/2023 update. Here are the Revision Notes:


    Student Data > Other > Secondary Stu Data - The Associates Degree field was updated to use the new PEIMS C235 code table as required for the 2023-2024 Summer PEIMS submission (element E1596). See PEIMS/TSDS Field Mapping by Page - Secondary Stu Data. 


    School Info > Imports and Exports > Texas State Reporting (Summer PEIMS) - The StudentExtension interchange file now supports the new PEIMS C235 code table for the Associate Degree Indicator Code element (E1596) as required for the 2023-2024 Summer PEIMS submission. See StudentExtension Interchange - Field Mapping and Rules. 

  14. CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows

    CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows

    4 votes

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    0 comments  ·  CALPADS  ·  Admin →
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    Completed  ·  AdminJuan Alberto (Senior Business Analyst, Aeries Software) responded

    Hello, the idea (or bug) has been completed in the 9/28/23 update.  Here are the Revision Notes:

    • CALPADS Extracts (SENR) - For California users, for No Show students, the Enrollment Update now extracts the date one day prior to the summer withdrawal date (STU.SWD) if that date is after the first day of school.

  15. Aeries Financials (LT) - Hide Target Date and remove all references in Aeries

    Aeries Financials (LT) no longer uses a Target Date. Hide Target Date and remove all references in Aeries.

    6 votes

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    0 comments  ·  3rd Party Applications  ·  Admin →
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  16. CALPADS SPRG ODS process - add option to skip FRE records with the Source of Direct Cert (FRE.SRC = DC)

    Add an option to skip FRE records with the Source of Direct Cert (FRE.SRC = DC) in the SPRG files. This will allow the SPRG ODS process to not send up NSLP (FRE) records that have been created from the Direct Certification Import.

    31 votes

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    1 comment  ·  CALPADS  ·  Admin →
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    Completed  ·  Kathy Kelly responded

    Hello, this Aeries Idea has been released in the 5/18/2023 update.  Here are the Revision Notes:

    CALPADS - On the Other Options tab, the FRE.SCR codes to exclude from SPRG section was added allowing users to exclude certain Free Source records when processing the SPRG extract.

  17. LTEL Import Process Changes

    Due to the new file that the State is providing the LTEL data to districts, the current process in Aeries needs to be adjusted. Here are the changes that need to be made in Aeries:
    LTEL Import:
    --Allow processing of a CSV file
    --Ignore text qualified characters in the file like commas
    --Modify the Aeries CALPADS Extracts, LTEL Import page

    A work-around is detailed in the Known Issue post: https://support.aeries.com/support/discussions/topics/14000019557

    25 votes

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    3 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
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    Completed  ·  Kathy Kelly responded

    Hello, 

    This issue has been resolved in the 11/17/2022 update.  Here are the Revision Notes:


    The LTEL Import now handles the new LTEL file format and comma-delimited files. The load and process buttons for the LTEL state file were removed as they are no longer needed. Also the process now handles special characters in the file.  See CALPADS Extracts - LTEL Import Tab

  18. Duo Universal Prompt

    Add support for Duo Universal Prompt

    13 votes

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    5 comments  ·  3rd Party Applications  ·  Admin →
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  19. SENR ODS reconciliation process

    Adjust SENR ODS reconciliation process to account for all dates found in the current year instead of only dates starting with 07/01.

    32 votes

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    1 comment  ·  CALPADS  ·  Admin →
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  20. Early Childhood Development Setup QRIS Codes

    Early Childhood Development - Add additional QRIS Participation codes to the setup page that are available from CDE https://www.cde.ca.gov/sp/cd/ci/cdd801fileformat.asp

    2 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
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