Aeries Ideas
752 results found
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PDC and Free and Reduced 2025-2026 Income Survey Guidelines
Income Survey - Update Free and Reduced Guidelines for 2025-2026 school year
21 votesHello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:
- Parent Data Confirmation > Income Survey: The NSLP Income Eligibility Guidelines were updated for the 2025-2026 school year. See Parent Data Confirmation Setup > Income Survey
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Insurance - Add Military Insurance (Tricare)
For the Insurance module, add Tricare - Military Insurance. All Military Families have Tricare and this is not on the list of national carriers.
12 votesHello, this work item has been completed and was released on 9/10/25. Here are the relevant revision notes:
- Medical > Insurance Info: The insurance carrier "Tricare" has been added to the Insurance Carrier dropdown list. To ensure the code is properly updated, run the "Update USYSGCOD (Fixed Codes) Table" administrative function. See. Admin Functions.
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TREx Export Error - PerfAckCertLicCode Data Element Exceeds MaxLength
The TREx export files are encountering an error for data element PerfAckCertLicCode due to the Industry Based Certification description exceeding the maximum allowed length of 61 characters. The Reason (ACT.RS) field on the Activities and Awards page needs to be updated with the most current IBC descriptions from TWEDS C214 Code Table to ensure that all IBC descriptions adhere to the maximum character length allowed.
5 votesHello, this work item has been completed and was released on 11/18/25. Here are the relevant revision notes:
Activities and Awards (Texas): The Fixed Codes for IBC descriptors for Type 4 Performance Acknowledgements have been updated to the latest TWEDS C214 short descriptions.
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Cal Grant - Update 2025-26 Non-SSN GPA File Layout to the August 2024 version
Update the Cal Grant Extract to the August 2024 version of the 2025-26 Non-SSN GPA File Layout
67 votesHello, this idea has been completed in the 09/24/2024 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000021024
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CALPADS Extracts - Skip Special Program Code 135 Migrant in the SPRG extract
CALPADS will no longer accept Special Program code 135 Migrant in the SPRG extract file beginning in 2025-26 school year. Skip this program code when the SPRG is generated beginning academic year 2025-2026.
12 votesHello, this work item has been completed and was released on 8/12/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: To align with changes mandated by the CDE, the SPRG extract has been updated to not extract the Migrant Ed program code (135) starting in the 2025-2026 school year. See CALPADS Cross Reference by Aeries Page. or Cross Reference by Extract.
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Import Test Results - ACT Test Results 2025/26 File Layout
Import Test Results - ACT Test Results 2025/26 File Layout
The ACT organization has released a new file layout for the 2025–2026 school year.5 votesHello, this work item has been completed and was released on 11/12/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to accept the new 2025-26 ACT layout.
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CAL Grant Export - 2024-25 Specifications
Update Cal Grant Export to meet 2024-25 specifications.
65 votesHello, this idea has been completed in the 09/17/2024 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000021011
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TX ED-FI: Update Fixed Codes with 2025-2026 TWEDS Course Codes Changes (Service ID)
Update the Service ID field on the Courses page to reflect changes in state course codes, as required by 2025-2026 TWEDS updates to the Course Codes table.
6 votesHello, this work item has been completed and was released on 9/10/2025. Here are the relevant revision notes:
- Scheduling Process > Courses: The Service ID field on the Courses page has been updated to reflect changes in state course codes, as required by 2025-2026 TWEDS updates to the Course Codes table.
Note: Additional updates are pending from the TWEDS Post-Addendum publication as of 9/2/2025.
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CAASPP Import Default Date
A brand-new process was created for ETS test imports, to allow the data file headers to inform the process, instead of relying on existing file layouts. However, that change will require an update to how the default date and testing administration is identified and displayed on the screen.
9 votesHello, this work item has been completed and was released on 06/17/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: For the CAASPP25 test, the Default Testing Date and Testing Administration have been adjusted to be limited to the current school year.
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CAPSDAC - Staff Extract File Classroom Aide Role
The CAPSDAC Staff Extract file is not accurately extracting the classroom aide role unless the record is marked as a primary teacher. This would not be the case for any classroom aide. The teacher is always the primary teacher of the class. Adjust the logic so that the Classroom Aide will extract without relying on SSE.PR = 1 or SSE.PPR = 1.
5 votesHello, this work item has been completed and was released on 10/21/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CAPSDAC Staff Extract: The staff file extract has been adjusted to no longer require a record to be marked as a primary teacher, accurately extracting the Classroom Aide staff role.
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Import Test Results - Add Summative ELPAC 2023-2024 File Layout
Add the file layout for the 2023-24 Summative ELPAC Student Data File Layout to the Import Test Results page. https://www.elpac.org/test-administration/reporting/
123 votesHello, the idea (or bug) has been completed in the 6/4/24 update. Here are the Revision Notes:
- School Info > Imports and Exports > Import Test Results - The ELPAC test import was updated according to the 2023-2024 file layout. See Test Specific Information - ELPAC.
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Import Test Results - Update for CAASPP 2023-24 File Layout
Import Test Results - Update for CAASPP 2023-24 File Layout
96 votesHello, the idea (or bug) has been completed in the 6/18/24 update. Here are the Revision Notes:
- School Info > Imports and Exports > Import Test Results - The CAASPP Test Results import now accommodates the 2023-2024 file layout. See Test Specific Information - CAASPP Student Test Results.
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CALPADS Extracts - SENR Summer Grads
Enhance Aeries to extract 1 day SENR enrollment records for reporting summer grads to CALPADS.
73 votesHello, this idea has been completed in the 7/30/2024 update. Here are the Revision Notes:
School Info > Imports and Exports > CALPADS Extracts -The Student Enrollment extract (SENR) now allows additional enrollment records to be extracted in order to accommodate students graduating during the summer. See How to Report Summer Grads for CALPADS Submission.
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Scheduling Master Schedule Error Report Options for Flex Schools
Adjust the Scheduling Master Schedule Report so that MST options are available when scheduling tables are inactive.
3 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
- Scheduling Master Schedule Error Report: In Flex schools, the flex version of the report was not available when the Scheduling Setup Options were set to 'Scheduling Tables are Inactive' causing the MST Option to not be available to print. Now, the MST options will be available even when the scheduling tables are inactive.
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CALPADS SSID Identifier Match Tool for Summer ELPAC showing incorrect Reporting Schl
In some cases, the CALPADS SSID Identifier > SSID Match for the Summer ELPAC process is incorrectly displaying the Reporting School for the student in the SSID Match tab under the Aeries Student column in the Reporting School row. The Reporting School should display from the student's enrollment in the school's database but is instead displaying from the matched record in the Results file. Additionally, the Enrollment Exit Date is also being populated with the date from the candidates matched result.
4 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts > Identifiers:
- The SSID Match Tool has been adjusted to include students tagged as inactive.
- The SSID Match Tool has been updated to correctly display the reporting school in cases where it previously failed to do so due to a missing USS date in the LAC table.
- When loading SSID match results for Summer ELPAC students, certain fields in the Aeries Student column within the SSID Match tab such as 'Reporting School' and 'Enrollment Exit Date' were incorrectly populated with data from the results file instead of reflecting the student’s current enrollment information from Aeries. Additionally, the 'Enrollment Exit Date' displayed was the date the student exited their previous LEA, not derived from Aeries data. This issue has been corrected, and the Aeries…
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CCGI CourseGradeTemplate - Save transcript year prior to 2010-2011 in correct YYYY-YY format
When a transcript record year is for a school year prior to 2010 - 2011, the CCGI Course Grade Template is generating invalid school year values (e.g., 205-6, 2096-97) in the SchoolYear column instead of properly formatted ranges like 2005-2006 or 1996-1997.
2 votesHello, this work item has been completed and was released on 12/02/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CCGI Extract: Adjusted the Course Grade Template query so it can properly format records prior to the year 2010.
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CALPADS SINF Summer ELPAC Last Name Alias
For Summer ELPAC SINF, if First Name Alias Field is populated and the Last Name Alias is empty, adjust the logic so that the Last Name is inserted into the file to avoid receiving the IVR0011 or SINF0011 error in CALPADS.
5 votesHello, this work item has been completed and was released on 7/15/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts > Summer ELPAC SINF Extract: Adjustments were made to handle the population of the Last Name Alias (LNA) and First Name Alias (FNA) fields:
- if FNA is populated, but not LNA, LNA will be populated with STU.LN or LSI.LN
- if LNA is populated, but not FNA, FNA will be populated with STU.FN or LSI.FN
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TX: Student Special Education Program Association entity - Update logic references to use data element name ECSEServiceLocation
TEA has updated the data element PPCDServiceLocation to now be ECSEServiceLocation. The Student Special Education Program Association entity must be updated so that the logic to extract this data for students now references ECSEServiceLocation.
2 votesHello, this work item has been completed and was released on 10/28/25. Here are the relevant revision notes:
- The StudentSpecialEducationProgramAssociation entity has been updated to reference data element ECSEServiceLocation and extract the appropriate descriptor for students, as required by 2025-2026 TWEDS data standards.
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TX Ed-Fi: Include Non-Enrolled UIL Student Ed Org Association
TX Ed-Fi: Include Non-Enrolled UIL Student Ed Org Association
4 votesHello, this work item has been completed and was released on 7/17/25. Here are the relevant revision notes:
- The StudentEducationOrganizationAssociation entity had the potential to omit non-enrolled students participating in UIL activities in the current school year when student enrollment (ENR) data is not present. The entity now includes records for non-enrolled students participating in UIL activities during the current school year.
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CALPADS STAS - Do not extract for students in NPS or Private Schools
As of 9/2024, CALPADS no longer accepts STAS records for students in an NPS or Private Schools (School of Attendance = 0000001) or private school group (School of Attendance = 0000002). Adjust the logic in Aeries to no longer extract automatically for these schools. Currently, Aeries automatically populates an exemption indicator for all NPS students. Remove logic that inserts the Exemption indicator.
66 votesHello, I wanted to let you know that work on this item was completed and it was released to customers on 4/29/2025. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts: As of September 2024, CALPADS no longer accepts STAS records for students in NPS (School of Attendance = 0000001) or Private Schools (School of Attendance = 0000002). Previously, Aeries automatically populated an exemption indicator for all NPS students. The logic that inserted the Exemption indicator was removed. Now, the STAS extract process will exclude NPS or Private school students in the CALPADS EOY > STAS extract files automatically so schools no longer need to de-select these schools. See EOY CALPADS STAS or STAS Other Options.
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