Aeries Ideas
787 results found
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CALPADS EOY: Behavioral Emergency (BER) Records Not Extracting Without Current Year Assertive Discipline (ADS) Records
The CALPADS EOY extract is not including Behavioral Emergency Records (BER) unless there is at least one record being reported from Assertive Discipline table (ADS). Enhance the SINC and SIRS logic to include Behavioral Emergency records (BER) even when no current year Assertive Discipline (ADS) records are included in the extract.
Known Issues Post: https://support.aeries.com/support/discussions/topics/1400002154715 votesHello, this work item has been completed and was released on 7/8/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Discipline extracts have been modified to retrieve BER records when no entries are found in the ADS table.
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PDC and Free and Reduced 2025-2026 Income Survey Guidelines
Income Survey - Update Free and Reduced Guidelines for 2025-2026 school year
21 votesHello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:
- Parent Data Confirmation > Income Survey: The NSLP Income Eligibility Guidelines were updated for the 2025-2026 school year. See Parent Data Confirmation Setup > Income Survey
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BIL/ESL Attendance Calculations must honor the current BIL/ESL and Funding Type Descriptors
The attendance calculation for BIL/ESL attendance data must be updated to honor the new BIL/ESL program and Funding Type descriptors so that accurate BIL/ESL attendance data is reflected on the Student Attendance Detail, Student Attendance Campus Summary and Student Attendance District Summary reports.
3 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Reports > Student Attendance Detail, Student Attendance Campus Summary, Student Attendance District Summary:
- When the Recompute ARD option is selected for the Student Attendance Detail, Student Attendance Campus Summary, or Student Attendance District Summary reports, the attendance calculation process now uses the most current Program Type (PGM.TY) and Program Funding Type (PGM.FT) data from Bilingual (146) and ESL (147) student Program records to calculate BIL/ESL attendance data, in alignment with the latest TWEDS C335 and C225 descriptor tables.
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TOMS Test Settings - Update to Honor 2025-26 CAASPP and ELPAC Test Settings File Layout
Update accommodations and designated supports to align with the 2025–26 CAASPP and ELPAC layouts (California only). Modify the TOMS Test Settings page to reflect the new file layouts for these assessments. This requires updating three setup tables: ETSTest, ETSAccommodation, and ETSAccommodationTest.
4 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Student Data > Test Scores > TOMS Test Settings: Updated accommodations and designated supports to honor 2025-26 CAASPP and ELPAC Test Settings File Layouts.
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Insurance - Add Military Insurance (Tricare)
For the Insurance module, add Tricare - Military Insurance. All Military Families have Tricare and this is not on the list of national carriers.
12 votesHello, this work item has been completed and was released on 9/10/25. Here are the relevant revision notes:
- Medical > Insurance Info: The insurance carrier "Tricare" has been added to the Insurance Carrier dropdown list. To ensure the code is properly updated, run the "Update USYSGCOD (Fixed Codes) Table" administrative function. See. Admin Functions.
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Import Test Results – Update SAT School Year Ranges for 2025–26
Import Test Results – Update SAT School Year Ranges Title for 2025–26
Update the title displayed on the SAT import file to reflect the 2025–26 school year.
This is a visual change only — there are no changes to the file layout or structure.
Location in Aeries:
School Info > Imports and Exports > Import Test Results
Field: Select the test/layout... dropdown list7 votesHello, this work item has been completed and was released on 12/16/25. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to accept the new 2025-26 SAT layout.
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Initialize Grades - Grade Table Created Message Does Not Update on Page Immediately
Ensure the Grades page updates immediately after initializing a new Grade Reporting Cycle, so users can see the confirmation message and highlighted term right away and verify the process completed successfully
3 votesHello, I wanted to let you know that work on this item was completed and released to customers on 2/17/2026. Here are the relevant revision notes:
- Grade Reporting > Functions > Initialize New Grade Reporting Cycle The caching was removed so the page is now updated with the completion message as soon as the process completes.
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TREx Export Error - PerfAckCertLicCode Data Element Exceeds MaxLength
The TREx export files are encountering an error for data element PerfAckCertLicCode due to the Industry Based Certification description exceeding the maximum allowed length of 61 characters. The Reason (ACT.RS) field on the Activities and Awards page needs to be updated with the most current IBC descriptions from TWEDS C214 Code Table to ensure that all IBC descriptions adhere to the maximum character length allowed.
5 votesHello, this work item has been completed and was released on 11/18/25. Here are the relevant revision notes:
Activities and Awards (Texas): The Fixed Codes for IBC descriptors for Type 4 Performance Acknowledgements have been updated to the latest TWEDS C214 short descriptions.
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Cal Grant - Update 2025-26 Non-SSN GPA File Layout to the August 2024 version
Update the Cal Grant Extract to the August 2024 version of the 2025-26 Non-SSN GPA File Layout
67 votesHello, this idea has been completed in the 09/24/2024 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000021024
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TX Final Year Mark: Enhance Final Grade Calculation for Year Long Courses with the Same Service ID for Multiple Courses
When calculating average marks, the system currently only considers one prior and one current GRD record per Service ID. It does not account for scenarios where multiple GRD records exist for the same Service ID—either multiple current or multiple past marks—potentially leading to inaccurate grade averaging. Known Issues Post https://support.aeries.com/support/discussions/topics/14000021524
12 votesHello, I wanted to let you know that work on this item was completed and released to customers on 2/17/2026. Here are the relevant revision notes:
The Final Year Mark grading period calculation will now automatically calculate these additional scenarios:
- Year-long courses with the same Course Id (CRS.CN) and Service Id (CRS.SVC).
- Local courses with the same Course Id (CRS.CN) or Next Course (CRS.NC) with the same Service Id.
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CALPADS Extracts - Skip Special Program Code 135 Migrant in the SPRG extract
CALPADS will no longer accept Special Program code 135 Migrant in the SPRG extract file beginning in 2025-26 school year. Skip this program code when the SPRG is generated beginning academic year 2025-2026.
12 votesHello, this work item has been completed and was released on 8/12/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: To align with changes mandated by the CDE, the SPRG extract has been updated to not extract the Migrant Ed program code (135) starting in the 2025-2026 school year. See CALPADS Cross Reference by Aeries Page. or Cross Reference by Extract.
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Import Test Results - ACT Test Results 2025/26 File Layout
Import Test Results - ACT Test Results 2025/26 File Layout
The ACT organization has released a new file layout for the 2025–2026 school year.5 votesHello, this work item has been completed and was released on 11/12/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: The page has been updated to accept the new 2025-26 ACT layout.
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Add State Course Codes 9701, 9702, and 9703 to TCH.CB Dropdown
Add state course codes 9701, 9702, and 9703 to the TCH.CB course selection dropdown on the Teachers page.
2 votesHello, this work item has been completed and was released on 2/3/26. Here are the relevant revision notes:
- School Info >Teachers: New State Course Codes 9701, 9702, and 9703 have been added to the State Course Code dropdown in the Teacher page for CALPADS reporting. This will allow elementary schools to utilize those course codes for elementary classes when appropriate.
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TX: Add new descriptors for IBC Vendor
TX: Activities & Awards - Add new descriptors for IBC Vendor (C226) to Fixed Codes and ACT.IBV drop-down
3 votesHello, this work item has been completed and was released on 2/17/26. Here are the relevant revision notes:
- Student Data > Other > Activities and Awards:
- When the Type (ACT.TY) field is set to '3', the Code (ACT.CD) field has been updated with the most current Industry Based Certification descriptors from TWEDS C214 code table. When the Type field is set to '4' and the Code field is set to 'PA6', the Reason (ACT.RS) has also been updated with the most current Industry Based Certification descriptors from TWEDS C214 code table.
- When Type is set to '3', the Vendor (ACT.IBV) field has been updated with most current IBC Vendor descriptors from TWEDS IBC Vendor (C226) code table.
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CAL Grant Export - 2024-25 Specifications
Update Cal Grant Export to meet 2024-25 specifications.
65 votesHello, this idea has been completed in the 09/17/2024 update. Here are the Revision Notes: https://support.aeries.com/support/discussions/topics/14000021011
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TX ED-FI: Update Fixed Codes with 2025-2026 TWEDS Course Codes Changes (Service ID)
Update the Service ID field on the Courses page to reflect changes in state course codes, as required by 2025-2026 TWEDS updates to the Course Codes table.
6 votesHello, this work item has been completed and was released on 9/10/2025. Here are the relevant revision notes:
- Scheduling Process > Courses: The Service ID field on the Courses page has been updated to reflect changes in state course codes, as required by 2025-2026 TWEDS updates to the Course Codes table.
Note: Additional updates are pending from the TWEDS Post-Addendum publication as of 9/2/2025.
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Allow parents to view Program Screenings even without Special Programs permissions
Allow parents to view Program Screenings even without Special Programs permissions
2 votesHello, this work item has been completed and was released on 1/20/26. Here are the relevant revision notes:
- Parent Portal > Special Programs: In the Parent Portal, the Special Programs section has been updated with enhanced security to manage permissions for Special Programs (PGM) and Program Screenings (PGR) separately. Parents will only see the tables they have permission to read. If they have no permissions for either table, the Special Programs section will not appear in the navigation menu at all. See Documentation or Special Programs.
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CAASPP Import Default Date
A brand-new process was created for ETS test imports, to allow the data file headers to inform the process, instead of relying on existing file layouts. However, that change will require an update to how the default date and testing administration is identified and displayed on the screen.
9 votesHello, this work item has been completed and was released on 06/17/26. Here are the relevant revision notes:
- School Info > Imports and Exports > Import Test Results: For the CAASPP25 test, the Default Testing Date and Testing Administration have been adjusted to be limited to the current school year.
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CAPSDAC - Staff Extract File Classroom Aide Role
The CAPSDAC Staff Extract file is not accurately extracting the classroom aide role unless the record is marked as a primary teacher. This would not be the case for any classroom aide. The teacher is always the primary teacher of the class. Adjust the logic so that the Classroom Aide will extract without relying on SSE.PR = 1 or SSE.PPR = 1.
5 votesHello, this work item has been completed and was released on 10/21/2025. Here are the relevant revision notes:
- School Info > Imports and Exports > CAPSDAC Staff Extract: The staff file extract has been adjusted to no longer require a record to be marked as a primary teacher, accurately extracting the Classroom Aide staff role.
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Import Test Results - Add Summative ELPAC 2023-2024 File Layout
Add the file layout for the 2023-24 Summative ELPAC Student Data File Layout to the Import Test Results page. https://www.elpac.org/test-administration/reporting/
123 votesHello, the idea (or bug) has been completed in the 6/4/24 update. Here are the Revision Notes:
- School Info > Imports and Exports > Import Test Results - The ELPAC test import was updated according to the 2023-2024 file layout. See Test Specific Information - ELPAC.
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