Aeries Ideas
102 results found
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Enhance LEAP File Logic to Include 194 PGM Records Prior to School Start
Enhance the LEAP file to extract valid 194 PGM records for programs that occur before the official start of the school year. Many districts run funded summer programs, such as ELOP, that end prior to the first day of school and should be included in LEAP reporting.
22 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
CALPADS Extracts > EOY > LEAP Extract:
- The Update ELOP Calculation process could create duplicate PGM-194 records because existing current-year records were not checked before new ones were added. The process now checks for an existing current-year PGM-194 record before creating a new one, preventing duplicates from being generated.
- ELOP Days were calculated without filtering by academic year, potentially updating prior-year records. The process now only populates ELOP Days for PGM-194 records active in the current academic year, bypassing prior-year records.
- Each time the extract button was clicked, the Suggested Date would reset to the first day of school regardless of the date that had been entered. The Suggested Date now retains the entered date when the button is clicked.
- The LEAP extract was skipping PGM-194 records that started on or after…
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CALPADS STAS - Do Not Populate Attendance Recovery Field for Exempt Students
To prevent STAS0304, do not populate any value in the Attendance Recovery column for students marked as exempt when generating the STAS file. The Attendance Recovery Days column should contain 'null' if the student is exempt from Attendance based on the 13.13 Student Absence Summary Data Collection Exemption Indicator.
45 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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CALPADS - Support importing new Migrant Eligible Program Students (MEPS) Extract in 2025-26
In 2025-2026, CALPADS will have a new Extract file for Migrant Students called MEPS that will come from a separate system. Allow this extract to be imported into Aeries in the Special Programs page.
113 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- The CALPADS page has been updated to allow importing the new Migrant Eligible Program Students (MEPS) Extract file. This is a new tab, located below the LTEL import, that will allow the selection of the MEPS file and the load, processing, and update of the SSD and PGM tables. See CALPADS - MEPS Extract
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CALPADS - LEAP Extract 2025/26 academic year
CALPADS announced a new LEAP extract file to be submitted for the Expanded Learning Program code 194. The LEAP extract will be part of the EOY submission beginning in 2025/26 school year. Aeries will create an extract process in CALPADS Extracts EOY tab. The file will be used to report the number of days a student participated in the Expanded Learning Program.
92 votesHello, this work item has been completed and was released on 4/14/26. Here are the relevant revision notes:
- Student Data > Programs > Special Programs: A new Total ELOP Days field (PGM.TED) has been added to the Special Programs page. This field is visible and editable only on PGM records where the Program Code is 194. It stores the total number of unique ELOP participation days reported to CALPADS. If a district is managing that data in a 3rd-party system, this field can be updated manually.
- School Info > Imports and Exports > CALPADS Extracts:
- Two new buttons have been added to the EOY tab:
- Update ELOP Days Participated for All Students: Calculates total unique ELOP session days from Supplemental Attendance (ATD) records for qualifying students, as defined in District Settings, and writes the count to PGM.TED. If a PGM-194 record already exists, it will be updated. If no record…
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS STAS Extract - Add Attendance Recovery Days
Beginning in 2025/26 the CDE will begin collecting the total number of days, as defined by statute, in the academic year in which a student participated in an attendance recovery program. Adjust the STAS extract file to include these calculations for reporting the Attendance Recovery (AR) days.
50 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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Update SSID Extract Import to Match the CALPADS Layout
The SSID Extract Import functionality needs to be revised to align with the updated CALPADS SSID Extract layout, ensuring compatibility with the new format
80 votesThis issue has been resolved with the 4/29 release. Here are the pertinent revision notes:
- School Info > Imports and Exports > CALPADS Extracts: On the Identifiers tab, the Load SSID process has been updated to accept the CALPADS SSID layout change released to LEAs on 4/22/2025.
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CALPADS: Exclude Standards Grade Level Range for Specific State Course Codes and Instructional Levels 23 or 24
To prevent the CALPADS fatal error CRSC0636, enhance the CRSC extract file to not automatically insert a Standards Grade Level Range (CRS.SGR) for courses with the following State Course Codes (CRS.C3): 7000 - 8999, 9020, 9082, 9096, 9120, 9154, 9200, 9227, 9273, 9303, 9358, and Course Instructional Level Codes (CRS.CL): 23 (College Credit Only) or 24 (Dual Credit).
75 votesHello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts: The CRSE and CRSC extracts have been adjusted to not extract columns 9.29 and 9.30 when the course level code is 23 or 24 (college course level).
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CALPADS - Exclude Program Code 194 in the SPRG Extract
Exclude the new Expanded Learning Program code (194) from the SPRG extract. This new code will be extracted in the upcoming LEAP extract. Note: Until the LEAP extract is released, it is suggested for LEAs to not translate code 194 in the CALPADS Code Translations. As a workaround, unmapping this code will suppress the code from being extracted in SPRG.
22 votesHello, this work item has been completed and was released on 9/16/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The SPRG extract has been adjusted to prevent including program 194-Expanded Learning Programs, as these will be collected as part of a new LEA Programs (LEAP) extract during the EOY data collection.
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CALPADS Fall 2 PSTS Extract
Adjust the logic to not evaluate the Cohort year. CDE indicates the PSTS extract should extract regardless of cohort, the logic needs to be modified to no longer use this as a factor when the extract process is generated.
50 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
School Info > Imports and Exports:
- CALPADS Extracts:
- The PSTS extract has been adjusted to query 11th and 12th grade students, regardless of their cohort. See Documentation.
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CALPADS Code Set Changes v17 - Update CA Fixed Codes to Align with CALPADS Code Set v17
Update the California‑specific State Course Fixed Code sets that contain outdated course names.
7210, 7211, 7212, 7217, 7218, 7219, 7220, 7221, 7231, 7232, 7234, 7235, 7237, 7238, 7241, 7242, 7244, 7245, 7247, 7249, 7261, 72624 votesHello, this work item has been completed and was released on 5/26/26. Here are the relevant revision notes:
- School > Setup > Fixed Codes: State Course Code display values for codes 7210–7262 now reflect CALPADS Code Set v17, including Concentrator and Capstone qualifiers.
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CALPADS EOY: Behavioral Emergency (BER) Records Not Extracting Without Current Year Assertive Discipline (ADS) Records
The CALPADS EOY extract is not including Behavioral Emergency Records (BER) unless there is at least one record being reported from Assertive Discipline table (ADS). Enhance the SINC and SIRS logic to include Behavioral Emergency records (BER) even when no current year Assertive Discipline (ADS) records are included in the extract.
Known Issues Post: https://support.aeries.com/support/discussions/topics/1400002154715 votesHello, this work item has been completed and was released on 7/8/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Discipline extracts have been modified to retrieve BER records when no entries are found in the ADS table.
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CALPADS Extracts - Skip Special Program Code 135 Migrant in the SPRG extract
CALPADS will no longer accept Special Program code 135 Migrant in the SPRG extract file beginning in 2025-26 school year. Skip this program code when the SPRG is generated beginning academic year 2025-2026.
12 votesHello, this work item has been completed and was released on 8/12/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: To align with changes mandated by the CDE, the SPRG extract has been updated to not extract the Migrant Ed program code (135) starting in the 2025-2026 school year. See CALPADS Cross Reference by Aeries Page. or Cross Reference by Extract.
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Add State Course Codes 9701, 9702, and 9703 to TCH.CB Dropdown
Add state course codes 9701, 9702, and 9703 to the TCH.CB course selection dropdown on the Teachers page.
2 votesHello, this work item has been completed and was released on 2/3/26. Here are the relevant revision notes:
- School Info >Teachers: New State Course Codes 9701, 9702, and 9703 have been added to the State Course Code dropdown in the Teacher page for CALPADS reporting. This will allow elementary schools to utilize those course codes for elementary classes when appropriate.
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CALPADS Extract Should ALLOW LEAs to NOT Auto-Populate End Dates for SPRG Files
When districts generate SPRG files within the last 30 calendar days of the school year, the SPRG file created by Aeries will automatically close out all program records with the last day of school. The 'Do Not Extract Future Dates' does NOT apply to SPRG, it only applies to SENR. Aeries should allow DISTRICTS to determine if/when they auto-close program records in CALPADS prior to the end of school, similar to SENR records. Do not auto-close records prior to the end of the school year.
107 votesHello, this work item has been completed and was released on 4/01/2026. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The SPRG extract has been adjusted to not close programs 30 days before the end of the school. Instead, the programs will be closed in the extract file when the extract is generated after the last day of school. See SPRG CALPADS Special Programs Chart.
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CALPADS Extracts - SENR Summer Grads
Enhance Aeries to extract 1 day SENR enrollment records for reporting summer grads to CALPADS.
73 votesHello, this idea has been completed in the 7/30/2024 update. Here are the Revision Notes:
School Info > Imports and Exports > CALPADS Extracts -The Student Enrollment extract (SENR) now allows additional enrollment records to be extracted in order to accommodate students graduating during the summer. See How to Report Summer Grads for CALPADS Submission.
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CALPADS SSID Identifier Match Tool for Summer ELPAC showing incorrect Reporting Schl
In some cases, the CALPADS SSID Identifier > SSID Match for the Summer ELPAC process is incorrectly displaying the Reporting School for the student in the SSID Match tab under the Aeries Student column in the Reporting School row. The Reporting School should display from the student's enrollment in the school's database but is instead displaying from the matched record in the Results file. Additionally, the Enrollment Exit Date is also being populated with the date from the candidates matched result.
4 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts > Identifiers:
- The SSID Match Tool has been adjusted to include students tagged as inactive.
- The SSID Match Tool has been updated to correctly display the reporting school in cases where it previously failed to do so due to a missing USS date in the LAC table.
- When loading SSID match results for Summer ELPAC students, certain fields in the Aeries Student column within the SSID Match tab such as 'Reporting School' and 'Enrollment Exit Date' were incorrectly populated with data from the results file instead of reflecting the student’s current enrollment information from Aeries. Additionally, the 'Enrollment Exit Date' displayed was the date the student exited their previous LEA, not derived from Aeries data. This issue has been corrected, and the Aeries…
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CALPADS SINF Summer ELPAC Last Name Alias
For Summer ELPAC SINF, if First Name Alias Field is populated and the Last Name Alias is empty, adjust the logic so that the Last Name is inserted into the file to avoid receiving the IVR0011 or SINF0011 error in CALPADS.
5 votesHello, this work item has been completed and was released on 7/15/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts > Summer ELPAC SINF Extract: Adjustments were made to handle the population of the Last Name Alias (LNA) and First Name Alias (FNA) fields:
- if FNA is populated, but not LNA, LNA will be populated with STU.LN or LSI.LN
- if LNA is populated, but not FNA, FNA will be populated with STU.FN or LSI.FN
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CALPADS EOY CRSC/SCSC Academic Term not pulling the correct Semester when virtualized
For transcript records that include college courses (Course type 23 or 24), when the course is virtualized, the Academic Term needs to honor the semester that the course was added to.
3 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- Fixed an issue in the CALPADS EOY CRSC and SCSC extracts where virtualized Dual Enrollment college credit records (course types 23 and 24) reported the wrong Academic Term. The extracts now derive the term from the Transcript Definitions (TDF) using the original course's CRS.TM value, ensuring a Semester 1 dual enrollment course is correctly reported as S1 instead of S2.
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CALPADS STAS - Do not extract for students in NPS or Private Schools
As of 9/2024, CALPADS no longer accepts STAS records for students in an NPS or Private Schools (School of Attendance = 0000001) or private school group (School of Attendance = 0000002). Adjust the logic in Aeries to no longer extract automatically for these schools. Currently, Aeries automatically populates an exemption indicator for all NPS students. Remove logic that inserts the Exemption indicator.
66 votesHello, I wanted to let you know that work on this item was completed and it was released to customers on 4/29/2025. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts: As of September 2024, CALPADS no longer accepts STAS records for students in NPS (School of Attendance = 0000001) or Private Schools (School of Attendance = 0000002). Previously, Aeries automatically populated an exemption indicator for all NPS students. The logic that inserted the Exemption indicator was removed. Now, the STAS extract process will exclude NPS or Private school students in the CALPADS EOY > STAS extract files automatically so schools no longer need to de-select these schools. See EOY CALPADS STAS or STAS Other Options.
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