Aeries Ideas
19 results found
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Student Import Page Redesign Follow Up Items
Student Import Page Redesign Follow Up Items:
1) Add an Export to Excel button so users can extract a list of incoming registrations in Excel format
2) Re-Add the Enrollment ID information to the student list
3) Re-Add the Registration Time with the Registration Date4 votesHello, the idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:
- Student Import - Users can now extract a list of incoming registrations by clicking the Export to Excel button. - See Aeries Online Enrollment Importing Students
- The Student Name column includes Enrollment ID.
- The Registration Date can be formatted in Excel to include the time of day when the registration was completed. The default format is MM/DD/YYYY, but the user can change the column format in Excel to use a custom format such as MM/DD/YYYY HH:MM:SS.
- The link to edit the Online Enrollment Settings is now hidden for users without permissions to edit School Options.
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Online Enrollment - Update Home Language Survey if blank
Online enrollment matching on a student that already exists in the system should update the LAC.L1-L4 if they are blank.
54 votesHello, the idea (or bug) has been completed in the 7/30/24 update. Here are the Revision Notes:
- Student Data > Programs > Language Assessment - If a student has a language code in Online Enrollment but language codes are blank on the Language Assessment page, the language codes from Online Enrollment will now be imported and populate the language fields on the Language Assessment page. See Aeries Online Enrollment Importing Students.
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Adjust Online Enrollment to support separate Education Levels for Parents/Guardians
Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.
Move current question regarding Parent Ed Level into section collecting Parent/Guardian Info instead of the Student info. Use new field on Contacts to hold this information (CON.ELV) - same codes as old STU.PED field
85 votesHello, this item has been completed in the MM/DD/YY update. Here are the Revision Notes:
Import Student – Importing Students from Online Enrollment now supports the Contact Education Level field.
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Online Enrollment Import Page - Add Filter and Sort Options
Add sort and filter options for the Online Enrollment Import page.
34 votesHello, the idea (or bug) has been completed in the 8/10/2023 update. Here are the Revision Notes:
- Student Import - The Results table now allows sorting and filtering data by column, and filtering by academic year. For self-hosted customers, the latest version of Online Enrollment must be installed. See Aeries Online Enrollment Importing Students.
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Online Enrollment - Allow Users to Change Deleted to Pending Import
If a user accidentally deletes the wrong online enrollment record, there is currently no way to retrieve it or "undelete" it. You can't even view the information to manually enter it yourself. So, you would have to contact the parent and ask them to start over again. At the least I would want the ability to view those records so the person that made the mistake can in some way correct it, but it would be great if there was an option to move it out of delete and back to Partial or Pending status.
138 votesHello, the idea (or bug) has been completed in the 8/27/24 update. Here are the Revision Notes:
Student Data > Demographics > Import
- The Set as Incomplete button was replaced with the Update Status button, providing more options for updating an enrollment status:
- A Pending Import record can be set to Partial (Incomplete) or Delete.
- A Partial (Incomplete) record can be set to Delete.
- A Deleted record can be set to Pending Import or Partial (Incomplete), allowing users to recover deleted records if needed.
- The ability to view the confirmation page for Deleted and Partial (Incomplete) enrollments is now supported. The View button is now available on the Aeries Student Import page. Selecting the View button opens the confirmation page to view student enrollment details from within Online Enrollment. See Aeries Online Enrollment Importing Students.
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308 votes
Hello, this work item has been completed and was released on 06/24/25. Here are the relevant revision notes:
- Online Enrollment: The option for enabling E-Signatures has been added to the Admin Settings page.
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Data Confirmation Status Report - Add Income Survey
Please add a column that displays the Income Survey completion status on the Data Confirmation status report
90 votesThis item was completed and shipped in the 1/15/2021 version of Aeries.
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Online Enrollment - Allow User to Change Status
Allow the users to change the status in Online Enrollment, specifically from Partial (Incomplete) to Pending Import, OR allow the option to import Partial (Incomplete).
99 votesHello, the idea (or bug) has been completed in the 8/27/24 update. Here are the Revision Notes:
Student Data > Demographics > Import
- The Set as Incomplete button was replaced with the Update Status button, providing more options for updating an enrollment status:
- A Pending Import record can be set to Partial (Incomplete) or Delete.
- A Partial (Incomplete) record can be set to Delete.
- A Deleted record can be set to Pending Import or Partial (Incomplete), allowing users to recover deleted records if needed.
- The ability to view the confirmation page for Deleted and Partial (Incomplete) enrollments is now supported. The View button is now available on the Aeries Student Import page. Selecting the View button opens the confirmation page to view student enrollment details from within Online Enrollment. See Aeries Online Enrollment Importing Students.
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Online Enrollment - View Button for Partial Incomplete
There is a view button for completed imported enrollment information, but there isn't one for the partial, incompletes. This button would help us be able to tell parents what information is missing from their online enrollment forms.
78 votesHello, the idea (or bug) has been completed in the 8/27/24 update. Here are the Revision Notes:
Student Data > Demographics > Import
- The Set as Incomplete button was replaced with the Update Status button, providing more options for updating an enrollment status:
- A Pending Import record can be set to Partial (Incomplete) or Delete.
- A Partial (Incomplete) record can be set to Delete.
- A Deleted record can be set to Pending Import or Partial (Incomplete), allowing users to recover deleted records if needed.
- The ability to view the confirmation page for Deleted and Partial (Incomplete) enrollments is now supported. The View button is now available on the Aeries Student Import page. Selecting the View button opens the confirmation page to view student enrollment details from within Online Enrollment. See Aeries Online Enrollment Importing Students.
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Online Enrollment - Reports for Pending and Partial Enrollments
Would like to be able to print reports (other than screen prints) on online enrollment. Especially pending & partial.
123 votesHello, the idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:
- Student Import - Users can now extract a list of incoming registrations by clicking the Export to Excel button. - See Aeries Online Enrollment Importing Students
- The Registration Date can be formatted in Excel to include the time of day when the registration was completed. The default format is MM/DD/YYYY, but the user can change the column format in Excel to use a custom format such as MM/DD/YYYY HH:MM:SS.
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Add Print Option to Emergency Card to Include Insurance Info
It would be helpful to include Insurance information as a Print option to the Emergency Card.
Information such as Insurance Co, policy information, physician name & phone #, and hospital preference...may be all beneficial in the case of an emergency.
11 votesHello, this work item has been completed and was released on 7/8/25. Here are the relevant revision notes:
- Reports > Student Data > Student Emergency Card: An option was added to print insurance information on the Student Emergency Card.
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Online Enrollment - Allow the use of dates instead of ages to determine if student is able to enroll.
Online Enrollment. Request to have the Enrollment Age Limits changed from age to birthdates. Even the option to use age and/or birthdate. A birthdate would assist in input errors or allowing parents to continue the process for students who are too young.
70 votesHello, the idea (or bug) has been completed in the 12/1/2022 update. Here are the Revision Notes:
Online Enrollment - Student age was calculated relative to the current date instead of the first day of the registration year, fixed. See Aeries Online Enrollment Parent Process
Online Enrollment for CA
- The Enforce TK Birth Dates option was added allowing admin users to prevent a student from being enrolled in Transitional Kindergarten if their birth date does not fall within CDE eligibility guidelines. See Aeries Online Enrollment Admin Settings
- The grade level estimation for Transitional Kindergarten now reflects the latest CDE guidelines.
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Demographics - Online Enrollment Import - Sort by Enroll Date
Set the Student Import Screen to sort by "Enroll Date" not "Enroll ID". It's difficult to find the most recently enrolled student when you have a huge list of enrollees sitting in the import screen.
If that is not doable then give the option of sorting by "Enroll Date".
21 votesHello, the idea (or bug) has been completed in the 8/10/2023 update. Here are the Revision Notes:
- Student Import - The Results table now allows sorting and filtering data by column, and filtering by academic year. For self-hosted customers, the latest version of Online Enrollment must be installed. See Aeries Online Enrollment Importing Students.
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Option to hide SPED questions Other District Enrollment in OE
Would like to have the option to hide the "Was this student in special education" on the "Other District Enrollments" page.
3 votesHello, the idea has been completed in the 04/02/2021 update. Here are the Revision Notes:
Online Enrollment – Special Education and 504 Questions can now be hidden from the enrollment process.
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Online Enrollment - Add Residence Survey
Please make the Residence Survey available in Online Enrollment like it is in Data Confirmation.
32 votesThis Idea has been shipped.
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Delete Partial Enrollments from Import Screen
Please add the ability for users to delete partial (incomplete) enrollment for Online Enrollment while in the AIR Import screen. Currently, it can only be done by SQL query and regular secretaries and registrars don't have access to do this.
28 votesThis item has passed testing and shipped in the 6/18/20 update
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26 votes
Hi. this Item was completed and shipped in the 6/18/20 update
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online enrollment military
Please add the Military Survey to the Online Enrollment process.
10 votesThis feature shipped in the update released on 6/8/2020.
The Residence Survey has been added to the Online Enrollment process
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Allow parents to upload documents in Online Enrollment
Allow parents to upload documents as part of the online registration process. This include Online Enrollment, as well as Data Confirmation processes in Aeries. Parents would be required to upload certain documents, whereas others may be optional.
11 votesHello! This was released in the 3/12/2020 update! Here is the revision note:
This new step in the enrollment process allows parents to upload specific files requested by the district. These documents will be then available for review when importing into Aeries, and ultimately stored in the Aeries Student Documents table.
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