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  1. CALPADS SSID Match Results Output File

    Determine options for utilizing new CALPAD SSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.

    109 votes

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    8 comments  ·  CALPADS  ·  Admin →
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    Hello,

    This feature has been added in the 3/30/2023 Aeries update.  Here are the Revision Notes:

    CALPADS Extracts - For California users, the SSID Match feature was added to facilitate recent changes to the CALPADS SSID Match Results process. A SSID Requests file can be generated from the Identifiers tab, then the SSID Match Results file can be uploaded to Aeries. Once uploaded, the appropriate SSIDs can be selected for extract. 

    See CALPADS Extracts Identifier Tab - SSID Match Process

  2. Transcript Enhanced-1-Column Style for the Graduated date change to MM/DD/YYYY

    For Transcript Enhanced-1-Column Style for the Graduated date it currently is MM/YYYY colleges want a graduation date MM/DD/YYYY. Please change the date to be MM/DD/YYYY instead of just MM/YYYY

    1 vote

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    0 comments  ·  Transcripts  ·  Admin →
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    This item has been completed in the 12/1/2022 updated. Here are the Revision Notes: 

    Transcripts Definition - The Graduation Date Format field was added under Design Options allowing schools to select whether to print the graduation date in short format (MM/YYYY) or long format (MM/DD/YYYY) when running Student Transcripts report. The default is short format. See Texas - Student Academic Achievement Record (AAR)/Transcript.

  3. Add Initial ELPAC file layout 2022-2023

    Add the file layout for the 2022-23 Initial ELPAC (IELPAC) Student Data File Layout to the Import Test Results page.

    88 votes

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  4. ATT report Daily Present by Teacher includes inactive teachers

    ATT report Daily Present by Teacher includes inactive teachers (who have MST sections linked to TN). Please add option to exclude inactive teachers with no students attending in the month selected

    2 votes

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    0 comments  ·  Attendance  ·  Admin →
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  5. Import Test Results - STAAR Alt 2 3-8 - Update File Layout for 2021-2022 School Year

    Update the file layout for the STAAR Alt 2 3-8 to import data for the 2021-22 testing administration.

    2 votes

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  6. Flex Periods - Make the Academic Year field read-only for current year when associated with a section

    Flex Periods - Make the Academic Year field read-only for current year when associated with a section

    1 vote

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  7. CALPADS SPRG ODS Delete File is Failing

    Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Programming will adjust the Aeries SPRG ODS Reconciliation Delete files and add the Academic Year to prevent the CALPADS Failed message and allow the records to post.

    12 votes

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    1 comment  ·  CALPADS  ·  Admin →
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    Hello, this issue has been resolved in the 6/21/22 update.  Here are the Revision Notes:

    CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.

  8. Scheduling Setup - Flex or Non Flex Ensure all correct options are selected

    Scheduling Setup - Flex or Non Flex Ensure all correct options are selected

    2 votes

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  9. Summer School Course Requests - Add support for Flex/Section Staff to section dropdown

    Summer School Course Requests - Add support for Flex/Section Staff to section dropdown
    Logic exists to pre-determine conflicts by excluding sections from displaying in the dropdown by checking if a section is already scheduled within the same period and term. Because all sections say period 0 , they are not displaying properly since flex periods are not being evaluated

    4 votes

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    Hello, the idea (or bug) has been completed in the 3/30/2023 update.  Here are the Revision Notes:

    • Course Request - For schools using flexible scheduling for summer school, the Sec# drop-down field now displays section staff information, including Flex Period Short Title, Staff ID, and Staff Name for each section. Also, all sections from the summer school scheduling master will now display in the section dropdown. See Summer School Scheduling.
  10. Change CALPADS process to generate multiple EOY file types

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the End of Year Extracts

    FOR EOY Process, must output different records into several extracts
    Deletes
    Exits
    Updates

    This process is needed for any EOY file that is NOT a full-replacement file.

    10 votes

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    0 comments  ·  CALPADS  ·  Admin →
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  11. Change CALPADS Process to generate multiple SPRG files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SPRG reconciliation process, output into several files
    Deletes
    Exits
    Updates

    15 votes

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    2 comments  ·  CALPADS  ·  Admin →
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    Hello, This has been completed in the 8/25/2022 update. Here are the Revision Notes:


    CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)

  12. Change CALPADS process to generate multiple SENR files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SENR reconciliation process, output into several files
    Deletes
    Exits
    Updates

    26 votes

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    0 comments  ·  CALPADS  ·  Admin →
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    Hello, this issue has been resolved in the 6/22/22 update.  Here are the Revision Notes:

    CALPADS Extracts - The SENR Operational Data Store (ODS) tab now provides SENR extracts that are output in a zip file which contains separate files which are required due to changes with the operational key fields in the SENR extract. The sub-files are prepended with the order in which they should be uploaded, 001, 002, 003, etc.


    Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed. 


    See CALPADS Extracts - SENR ODS Reconciliation

  13. Import Test Results - CAASPP 2021-22 Student Data File Layout

    Add the 2021-22 file layout to the Import Test Results dropdown

    114 votes

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  14. Some districts are experiencing issues with opening Assertive Discipline records and adding/savings new records.

    Some districts are experiencing issues with opening Assertive Discipline records and adding/savings new records. Programming is currently looking into the issue.

    8 votes

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  15. Import Test Results - Add the ELPAC Summative 2021-22 File Layout

    Import Test Results - Add the ELPAC 2021-22 File Layout

    100 votes

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    6 comments  ·  Test Scores  ·  Admin →
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  16. Import Test Results - Update the PSAT10, PSAT8/9 and SAT File Layout Descriptions to Include the 2022/23 Administration

    Import Test Results - Update the PSAT10, PSAT8/9 and SAT File Layout Descriptions to Include the 2022/23 Administration
    (The existing SY:2019/20 - 2021/22 file layouts can be used to import the current data and the new data in Fall 2022.)

    10 votes

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    0 comments  ·  Test Scores  ·  Admin →
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  17. Test Scores - Match STAR Proficiency Level colors to SBAC

    Test Scores - Match STAR Proficiency Level colors to SBAC

    4 votes

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    0 comments  ·  Test Scores  ·  Admin →
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  18. GERR0005 - LEA does not have ownership of student enrollment to make the update

    On the SINF file there is an error - "GERR0005 - LEA does not have ownership of student enrollment to make the update"

    This error will not allow our SINF file to upload into CALPADS. This error kicks out if ANY data gets changed to a student that has already been closed out in CALPADS.

    This happens for both Active and Inactive students. For example, a student leaves a school to transfer to a different District and is now inactive in Aeries and CALPADS. The school finds out the students Address changed, but we must update the address to send…

    23 votes

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    2 comments  ·  CALPADS  ·  Admin →
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  19. CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    18 votes

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    0 comments  ·  CALPADS  ·  Admin →
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    Hello, This was completed in the Aeries update on 8/25/2022.  Here are the Revision Notes:

    CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)

  20. ParentSquare - Support a second Start Time for the All Day Absence Notifications

    ParentSquare - Support a second Start Time for the All Day Absence Notifications

    9 votes

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