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  1. CALPADS Fall 2 CRSE - Adjust logic for itinerant sections using section staff (SSE)

    For schools where section staff members are used (SSE), the itinerant logic needs to be modified to ensure the Class ID field has the same value when the class has multiple teachers according to (MST.MTS). Currently, schools with this scenario is causing CALPADS fatal error CRSE0639F2.

    7 votes
    0 comments  ·  CALPADS  ·  Admin →

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 3/11/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts:  The process to extract Itinerant teachers (CRSE extract) has been adjusted to remove the Staff ID from the Class ID field. 

  2. Non-Admin Users Ability to Query DGP

    Enhance Non-Admin User ability to query DGP Table.

    3 votes

    Hello, this work item has been completed and was released on 04/29/2025. Here are the relevant revision notes:

    • Security: The ability to add Read permissions to the DGP table is now available to Users and Groups. This will allow a non-admin user to successfully run queries that include the DGP table. 
  3. 3 votes
    0 comments  ·  PEIMS/TSDS  ·  Admin →

    Hello, I wanted to let you know that this item has been completed and released in the update 2/25/2025. Here are the relevant release notes:


    TSDS Ed-Fi - When resource not found errors occur due to a record being removed from the Ed-Fi ODS externally to Aeries, the Ed-Fi Sync process will now remove the invalid resource id information from EFD and create a new record in the ODS.

  4. Daily Medical Log Page

    Enhance the Daily Medical Log page to provide auto-documentation of Username and Date/Timestamp information to meet compliance standards for medical record documentation.

    11 votes
    0 comments  ·  Medical  ·  Admin →

    Hello, this work item has been completed and was released on 06/24/25. Here are the relevant revision notes:

    • Daily Medical Log: This page has been enhanced to provide auto-documentation of Username and Date/Timestamp information when the record is created or updated, to meet compliance standards for medical record documentation. See Daily Medical Log.


  5. CALPADS Fall 2 - Adjust logic for Itinerant Teachers

    In Flex or section staff schools, logic needs to be adjusted to have the Itinerant Teachers be limited to those staff members that are not Primary Teachers or are not Past Primary Teachers. Adjust the CALPADS Fall 2 logic to prevent past primary teachers from being included as itinerant teachers. Currently, we just filter out staff who are primary teachers (SSE.PR=1). We also need to filter out those that were past primary teachers (SSE.PPR=1).

    4 votes
    0 comments  ·  CALPADS  ·  Admin →

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 2/11/2025.


    Here are the relevant revision notes:


    School Info > Imports and Exports > CALPADS Extracts -

    Fall 2: In Flex or Section Staff only schools, the Itinerant Teacher logic for Fall 2 has been adjusted to no longer extract a record if the Past Primary Teacher is set to ‘Yes’. Now, only staff where the Primary Teacher is unselected (set to No) and the Past Primary Teacher is set to 'No’ will extract as an itinerant section. See Flex Scheduling (CRSE) Extracts

  6. TX Ed-Fi Section Entity

    Ed-Fi Section entity not pulling master schedule class type when course class type is Null resulting in Fatal Error 30090-0007

    6 votes
    0 comments  ·  PEIMS/TSDS  ·  Admin →
  7. TX: Ed-Fi - StudentEdOrgAssociation Entity - Student Characteristics Begin Date in Prior Year

    Students with descriptors having a begin date in a prior school year are not extracting and causing the districts to have missing data and/or errors occur in their Fall PEIMS submissions.

    5 votes
    0 comments  ·  PEIMS/TSDS  ·  Admin →

    Hello, I wanted to let you know that this item has been completed and released in the update 11/19/2024. Here are the relevant Release Notes:


    TSDS Ed-Fi - In the StudentEducationOrganizationAssociation entity now syncs Student Characteristics that begin in prior years and are still active. 

  8. Escape HR Import process

    Add logging to Escape HR Import process

    3 votes

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 1/14/2025. Here are the relevant revision notes:


    School Info > Imports and Exports > Escape HR Custom Import - Logging was added to the process in order to allow identification of issues in the import process. The logging includes the scheduled tasks initiation time, task execution steps, the success or failure of each step with detailed error messages for failures, permissions or access issues encountered, network connectivity status during execution, and any anomalies detected. See Escape HR Custom Import.

  9. TX Ed-Fi: Develop a solution to allow Districts to view all JSON records synced.

    Develop a solution to allow Districts to view all JSON records synced.

    2 votes
    0 comments  ·  Ed-Fi  ·  Admin →

    Hello,


    The idea (or bug) has been completed in the 11/12/24 update. Here are the Revision Notes:


    Ed-Fi System Init and Testing - An Export Successfully Loaded Records to Excel button was added enabling users to extract JSON to Excel for any newly synchronized entities from the Ed-Fi Data (EFD) table, in order to view all synced records.


  10. Ed-Fi Table Query Access for Non-Admin User

    Enhance security to Ed-Fi Data, Ed-Fi Results, and Ed-Fi Transaction Errors tables for Query access by non-admin users

    4 votes

    Hello,


    The idea (or bug) has been completed in the 11/12/24 update. Here are the Revision Notes:


    Security > Table Permissions - Under Ed-Fi, the following three tables were added allowing non-admin users to have read-only query access to the data:  

    • Ed-Fi Data (EFD)
    • Ed-Fi Results (EFR)
    • Ed-Fi Transaction Errors 


  11. Update to honor the 2024-25 CAASPP and ELPAC Student Test Settings layout if needed

    Update to honor the 2024-25 CAASPP and ELPAC Student Test Settings layout if needed

    6 votes
    0 comments  ·  Test Scores  ·  Admin →
  12. Ed Fi Exclusion of Records with Missing Student UID in Basic Reporting Period Attendance Entity

    Ed Fi Exclusion of Records with Missing Student UID in Basic Reporting Period Attendance Entity

    5 votes

    Hello,


    The idea (or bug) has been completed in the 11/12/24 update. Here are the Revision Notes:


    TSDS Ed-Fi - The BasicReportingPeriodAttendance entity included students with a blank Student Unique ID. The entity now omits students with a blank Student Unique ID.



  13. Gain and Loss Report Duplicates

    Gain and Loss Report Duplicates - Currently some students may display duplicates on this report due to sections being counted on dates before they are active and causing double entries on dates when only one section should be active.

    10 votes
    1 comment  ·  Reports  ·  Admin →

    Hello, I wanted to let you know that work on this item was completed, and it was released to customers on 5/27/2025. Here are the relevant revision notes:

    • Reports > Attendance > Gain and Loss Report: In Flex Daily schools using Primary Class Tracking, the gain/loss counts were inaccurately printing outside of section start dates. Now, sections will accurately print within their active start dates.
  14. Master Schedule/Scheduling Master Board Add Report Options - NonFlex

    Master Schedule/Scheduling Master Board Add Report Options - NonFlex
    Print Room Numbers
    Print Section Number
    Print Total Students

    12 votes

    Hello, I wanted to let you know that this item has been completed and it was released in the update 1/14/2025. Here are the relevant Revision Notes:


    Scheduling Process > MST Board (Print Board button) or View All Reports > Master Schedule Board Report - For Non-Flex schools, the following report options were added to provide more information about the master schedule and staffing: 


    Print Room Numbers - If selected, the room number for the teacher and section is printed based on the Master Schedule.


    Print Section Numbers - If selected, the section number for the class is printed based on the Master Schedule.


    Print Total Students - If selected, the total number of students in the section is printed based on the Master Schedule Total Students field (MST.TS).


    Group by Subject Area - If selected, staff are grouped by subject area (CRS.S1) before sorting.


    See Master Schedule Board.

  15. Enhance Immunization Requirements Logic for More Accurate Evaluation of 12th Grade Students

    Enhance Immunization Requirements Logic for Accurate Evaluation of 12th Grade Students

    Current logic The combination of the student's age being outside the VAC range and their next grade being above the high school grade level leads the system to conclude that they meet the immunization requirements, even though no vaccines are recorded.

    2 votes
    0 comments  ·  Medical  ·  Admin →

    Hello, I wanted to let you know that work on this item was completed, and it was released to customers on 2/11/2025. Here are the relevant revision notes:

    • Student Data > Medical > Immunizations: The evaluation of immunization status has been adjusted to allow the immunization status for 12th grade students to be accurately reflected after the last day of school.


  16. CALPADS SSID Replacement File - remove hidden filler column

    Update the file layout to remove the hidden 'filler' column in column 6. The SSID Replacement file should only contain 5 columns. See CALPADS document.

    https://documentation.calpads.org/Extracts/ReplacementSSID/

    4 votes
    0 comments  ·  CALPADS  ·  Admin →

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 10/15/2024. Here are the relevant revision notes:


    • CALPADS Extracts - The SSID Replacement process was not accepting the Replacement Files due to an extra hidden column used as a filler in Aeries. Now, the process accepts the original file from CALPADS which only contains 5 columns and will load successfully on the SSID Replacement tab. See CALPADS Extracts Identifiers - SSID Replacement files document.


  17. CCGI Extract- StudentTemplate - Virtual Schools

    Improve the CCGI process to support virtual schools in the StudentTemplate, eliminating the need for users to manually input CDS codes.

    8 votes
  18. Student Data Audit (CALPADS) - LIP 307

    To prevent the error message "Participation program without a participation start date", enhance the report logic to utilize Eligibility Dates instead of Participation Dates when PGM.CD = 307.

    10 votes
    1 comment  ·  CALPADS  ·  Admin →

    Hello, this work item has been completed and was released on 7/01/25. Here are the relevant revision notes:

    •  Reports > Student Data > Student Data Audit: In the Validation set for CALPADS Data, for the Programs (PGM) validations, LIP code 307 has now been properly declared in the report, so it is evaluated as an eligibility code. See Student Data Audit report.
    • Reports > Student Data > Student Data Audit: A validation has been added under 'Discipline (ADS/DSP)' to evaluate if there are multiple Incident Dates for a single IID affecting multiple students. These records will cause fatal errors in EOY3 submissions. See Student Data Audit report.


  19. Cal Grant - Update 2025-26 Non-SSN GPA File Layout to the August 2024 version

    Update the Cal Grant Extract to the August 2024 version of the 2025-26 Non-SSN GPA File Layout

    67 votes
  20. CALPADS CTE Course Section Provider Code (MST.TEP)

    Per CALPADS Flash #287, field 9.27 - CTE Course Section Provider Code on the Course Section (CRSC) file is no longer being used and has become a “filler” field. Update the logic to exclude data from extracting when field MST.TEP is populated. Remove the green state reporting highlight.

    12 votes
    0 comments  ·  CALPADS  ·  Admin →
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