Aeries Ideas
110 results found
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CALPADS 2026–27: New Job Classification Codes for Staff Job Assignments
To align with CALPADS 2026–27 requirements, Aeries will update the Job Classification Code options available in Staff Job Assignments. New codes will be added for:
13 – Teacher: Instructional Assignments
14 – Teacher: Non-Instructional Assignments75 votesHello, this work item has been completed and was released on 8/25/26. Here are the relevant revision notes:
- Staff > Job Assignments: Updated Job Classification Code options in the Job Assignments modal to comply with AY 2026-27 CALPADS requirements. Added codes 13 (Teacher: Instructional Assignments) and 14 (Teacher: Non-Instructional Assignments); retired codes 12, 25, 26, and 27.
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CALPADS WBLR – Improve Messaging When No Records Qualify for Extract
Improve system messaging for the CALPADS WBLR extract when no qualifying records are found. The current experience may display a confusing “Failed!” message that includes a student ID number, which can be misleading. Updated messaging should clearly communicate when no records meet the criteria and provide a more user-friendly, informative response.
37 votesHello, this work item has been completed and was released on 7/7/26. Here are the relevant revision notes:
School Info:
- Imports and Exports > CALPADS Extracts:
- When the CALPADS WBLR extract is generated with no qualifying students, the extract log now displays Completed (0 Records) instead of a misleading Failed! message with a student ID. The update clearly shows the process completed successfully with no matching records.
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CALPADS 2026–27: Update Exit Reason Codes for State Reporting
To align with CALPADS 2026–27 requirements, Aeries will update the Exit Reason code options used throughout the system. The update will:
- Add new exit code: T166 – TransAltSchlPrgmDisc; T169 - TransOtherDiscRsns
- Retire exit codes T167 – TransAltSchlPrgm and T168 – AltIndStdySchlDschrg
- Update CALPADS descriptions for codes T160 and T165 where applicable
30 votesHello, this work item has been completed and was released on 8/25/26. Here are the relevant revision notes:
School Info:
- Imports and Exports > CALPADS Extracts > Code Translations:
- Aeries now includes exit reason code T169 (TransOtherDiscRsns) in the Exit Reason lookup shared by the ATT.RS, ENR.ER, STU.SWR, and STU.EOY fields, with a default CALPADS code translation added for T169. The new code is effective the 2026-2027 academic year, in compliance with AY 2026-27 CALPADS requirements.
- Updated Exit Reason code options to comply with AY 2026-27 CALPADS requirements. Added code T166 (TransAltEdPrgmDisc); retired codes T167 (TransAltSchlPrgm) and T168 (AltIndStdySchlDschrg).
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Enhance LEAP File Logic to Include 194 PGM Records Prior to School Start
Enhance the LEAP file to extract valid 194 PGM records for programs that occur before the official start of the school year. Many districts run funded summer programs, such as ELOP, that end prior to the first day of school and should be included in LEAP reporting.
22 votesHello, this work item has been completed and was released on 5/12/26. Here are the relevant revision notes:
CALPADS Extracts > EOY > LEAP Extract:
- The Update ELOP Calculation process could create duplicate PGM-194 records because existing current-year records were not checked before new ones were added. The process now checks for an existing current-year PGM-194 record before creating a new one, preventing duplicates from being generated.
- ELOP Days were calculated without filtering by academic year, potentially updating prior-year records. The process now only populates ELOP Days for PGM-194 records active in the current academic year, bypassing prior-year records.
- Each time the extract button was clicked, the Suggested Date would reset to the first day of school regardless of the date that had been entered. The Suggested Date now retains the entered date when the button is clicked.
- The LEAP extract was skipping PGM-194 records that started on or after…
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CALPADS 2026–27: Add Itinerant Teacher and Pull-Out/Push-In Teacher Indicators to CRSE/C Extracts
To support CALPADS 2026–27 reporting requirements, Aeries will add or identify fields to use for the Course Section Enrollment and Completion (CRSE/C) extracts:
9.37 – Itinerant Teacher (Y/N)
9.38 – Pull-Out/Push-In Teacher (Y/N)15 votesHello, this work item has been completed and was released on 9/8/26. Here are the relevant revision notes:
Scheduling Process:
- Master Schedule: A new Pull-Out/Push-In Teacher Y/N field is now available on each course section, alongside the existing Itinerant Teacher field and highlighted as CA State Reporting Required. It captures the CALPADS field 9.38 (Pull-Out/Push-In Teacher) indicator for AY 2026-27.
- Scheduling Master: The same Pull-Out/Push-In Teacher field is available on each course section so the value carries forward into next-year scheduling.
- Master Schedule and Scheduling Master > Copy Section: Aeries now carries the Itinerant Teacher (IT) and Pull-Out/Push-In Teacher (POI) values to the new section when Copy Section is used on the Master Schedule and Scheduling Master. Both CALPADS 2026-27 teacher-role indicators are included in the copied section automatically, so staff can create the new section with those values already in place.
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CALPADS 26/27: Add State Course Codes 9704-9707
Update list of State Course Codes to include 9704-9707 (effective 2026/2027).
13 votesHello, this work item has been completed and was released on 8/25/26. Here are the relevant revision notes:
- Scheduling Process > Courses: Added state course codes 9704-9707 to the State Course Code lookup and codes 9705-9707 to the AP/IB Course Code Cross Reference lookup to support AY 2026-27 CALPADS requirements.
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CALPADS STAS - Do Not Populate Attendance Recovery Field for Exempt Students
To prevent STAS0304, do not populate any value in the Attendance Recovery column for students marked as exempt when generating the STAS file. The Attendance Recovery Days column should contain 'null' if the student is exempt from Attendance based on the 13.13 Student Absence Summary Data Collection Exemption Indicator.
45 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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CALPADS - Support importing new Migrant Eligible Program Students (MEPS) Extract in 2025-26
In 2025-2026, CALPADS will have a new Extract file for Migrant Students called MEPS that will come from a separate system. Allow this extract to be imported into Aeries in the Special Programs page.
113 votesHello, this work item has been completed and was released on 9/30/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- The CALPADS page has been updated to allow importing the new Migrant Eligible Program Students (MEPS) Extract file. This is a new tab, located below the LTEL import, that will allow the selection of the MEPS file and the load, processing, and update of the SSD and PGM tables. See CALPADS - MEPS Extract
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CALPADS - LEAP Extract 2025/26 academic year
CALPADS announced a new LEAP extract file to be submitted for the Expanded Learning Program code 194. The LEAP extract will be part of the EOY submission beginning in 2025/26 school year. Aeries will create an extract process in CALPADS Extracts EOY tab. The file will be used to report the number of days a student participated in the Expanded Learning Program.
92 votesHello, this work item has been completed and was released on 4/14/26. Here are the relevant revision notes:
- Student Data > Programs > Special Programs: A new Total ELOP Days field (PGM.TED) has been added to the Special Programs page. This field is visible and editable only on PGM records where the Program Code is 194. It stores the total number of unique ELOP participation days reported to CALPADS. If a district is managing that data in a 3rd-party system, this field can be updated manually.
- School Info > Imports and Exports > CALPADS Extracts:
- Two new buttons have been added to the EOY tab:
- Update ELOP Days Participated for All Students: Calculates total unique ELOP session days from Supplemental Attendance (ATD) records for qualifying students, as defined in District Settings, and writes the count to PGM.TED. If a PGM-194 record already exists, it will be updated. If no record…
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CALPADS SENR is removing actively enrolled records when 470 exists
As of the 10/21 release, the CALPADS SENR extract is removing actively enrolled records for students that also have a 470 No Show in the District.
28 votesHello, this work item has been completed and was released on 11/5/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts:
- The SENR extract has been adjusted to prevent extracting valid enrollment records in the Removals file when the student is a No-Show in another school.
- The SPRG file has been adjusted to prevent including Special Ed records when processing the extract.
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CALPADS STAS Extract - Add Attendance Recovery Days
Beginning in 2025/26 the CDE will begin collecting the total number of days, as defined by statute, in the academic year in which a student participated in an attendance recovery program. Adjust the STAS extract file to include these calculations for reporting the Attendance Recovery (AR) days.
50 votesHello, this work item has been completed and was released on 4/21/26. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract so the Attendance Recovery Days column extracts as a blank for exempt students.
- School Info > Imports and Exports > CALPADS Extracts: Adjusted the STAS extract to support the Attendance Recovery Days calculations. See STAS Extract.
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Update SSID Extract Import to Match the CALPADS Layout
The SSID Extract Import functionality needs to be revised to align with the updated CALPADS SSID Extract layout, ensuring compatibility with the new format
80 votesThis issue has been resolved with the 4/29 release. Here are the pertinent revision notes:
- School Info > Imports and Exports > CALPADS Extracts: On the Identifiers tab, the Load SSID process has been updated to accept the CALPADS SSID layout change released to LEAs on 4/22/2025.
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CALPADS: Exclude Standards Grade Level Range for Specific State Course Codes and Instructional Levels 23 or 24
To prevent the CALPADS fatal error CRSC0636, enhance the CRSC extract file to not automatically insert a Standards Grade Level Range (CRS.SGR) for courses with the following State Course Codes (CRS.C3): 7000 - 8999, 9020, 9082, 9096, 9120, 9154, 9200, 9227, 9273, 9303, 9358, and Course Instructional Level Codes (CRS.CL): 23 (College Credit Only) or 24 (Dual Credit).
75 votesHello, this work item has been completed and was released on 5/6/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts: The CRSE and CRSC extracts have been adjusted to not extract columns 9.29 and 9.30 when the course level code is 23 or 24 (college course level).
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CALPADS - Exclude Program Code 194 in the SPRG Extract
Exclude the new Expanded Learning Program code (194) from the SPRG extract. This new code will be extracted in the upcoming LEAP extract. Note: Until the LEAP extract is released, it is suggested for LEAs to not translate code 194 in the CALPADS Code Translations. As a workaround, unmapping this code will suppress the code from being extracted in SPRG.
22 votesHello, this work item has been completed and was released on 9/16/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The SPRG extract has been adjusted to prevent including program 194-Expanded Learning Programs, as these will be collected as part of a new LEA Programs (LEAP) extract during the EOY data collection.
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STAS Extract - Do not allow a negative value to extract
For IS-only students at Flex/Period/Positive Alt Ed schools, the AHS period recalculation was producing data that caused the STAS extract to output a negative DaysAttended value (-0.01), causing CALPADS submission failures. The AHS source data (AHS.PA) showed as non-negative in the database, making this difficult to resolve through standard recalculation steps.
2 votesHello, this work item has been completed and was released on 9/15/26. Here are the relevant revision notes:
School Info:
- Imports and Exports > CALPADS Extracts > STAS: For IS-only students at Flex/Period/Positive Alternative Ed schools, the AHS period recalculation was producing data that caused a negative DaysAttended value in the STAS file, resulting in CALPADS submission failures. The AHS recalculation now correctly computes period attendance totals for IS-only students at these schools, producing non-negative DaysAttended values in the STAS extract.
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CALPADS Fall 2 PSTS Extract
Adjust the logic to not evaluate the Cohort year. CDE indicates the PSTS extract should extract regardless of cohort, the logic needs to be modified to no longer use this as a factor when the extract process is generated.
50 votesHello, this work item has been completed and was released on 10/21/25. Here are the relevant revision notes:
School Info > Imports and Exports:
- CALPADS Extracts:
- The PSTS extract has been adjusted to query 11th and 12th grade students, regardless of their cohort. See Documentation.
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Add CTE State Course Codes (7000-8999) to TCH.CB Dropdown
Add CTE State Course Codes (7000-8999) to the TCH.CB course selection dropdown on the Teachers page.
4 votesHello, this work item has been completed and was released on 7/7/26. Here are the relevant revision notes:
School Info - Teachers:
- The State Course Code field now uses a searchable control to find any California State Course Code by code or description, replacing the previous limited dropdown. This field is for schools using Elementary Scheduling.
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CALPADS Code Set Changes v17 - Update CA Fixed Codes to Align with CALPADS Code Set v17
Update the California‑specific State Course Fixed Code sets that contain outdated course names.
7210, 7211, 7212, 7217, 7218, 7219, 7220, 7221, 7231, 7232, 7234, 7235, 7237, 7238, 7241, 7242, 7244, 7245, 7247, 7249, 7261, 72624 votesHello, this work item has been completed and was released on 5/26/26. Here are the relevant revision notes:
- School > Setup > Fixed Codes: State Course Code display values for codes 7210–7262 now reflect CALPADS Code Set v17, including Concentrator and Capstone qualifiers.
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CALPADS EOY: Behavioral Emergency (BER) Records Not Extracting Without Current Year Assertive Discipline (ADS) Records
The CALPADS EOY extract is not including Behavioral Emergency Records (BER) unless there is at least one record being reported from Assertive Discipline table (ADS). Enhance the SINC and SIRS logic to include Behavioral Emergency records (BER) even when no current year Assertive Discipline (ADS) records are included in the extract.
Known Issues Post: https://support.aeries.com/support/discussions/topics/1400002154715 votesHello, this work item has been completed and was released on 7/8/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: Discipline extracts have been modified to retrieve BER records when no entries are found in the ADS table.
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High Quality CTE Course Indicator for virtual college courses
In the CALPADS EOY CRSC extract files, college courses (Course Level = 23 or 24) that are assigned a CTE state course code (7000-8999) require a high Quality CTE Course Indicator. The 9.36 field should populate with a Y to indicate the course and teacher meet the High Quality CTE Course qualifications when the college CTE course is virtualized and no section or section school is assigned.
8 votesHello, this work item has been completed and was released on 6/25/26. Here are the relevant revision notes:
- CALPADS > EOY CRSC Extract: Virtual college level CTE courses (Course Level 23 or 24 with a CTE state course code between 7000 and 8999) did not populate the High Quality CTE Course Indicator (field 9.36), causing CALPADS to reject the records with error CRSC0465. Aeries now populates field 9.36 with 'Y' for these courses, eliminating the CRSC0465 rejection error.
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