Aeries Ideas
63 results found
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CALPADS SPRG process - Adjust Program Start/End Dates to Enrollment Dates when CALPADS 504 option is de-selected
When the CALPADS option SPRG 504 Plans: Extract as an eligibility program with the program start date is de-selected, it should be analyzing enrollment dates and using enrollment Start and End dates instead of dates from FOF table if an FOF record exists and spans across school years.
Currently, there is no logic to handle programs that span across different school years. An example would be a FOF records that spans from 09/22/2022 to 09/11/2023 or from 12/5/2022 to 12/5/2023
6 votesHello, this idea (or bug) has been completed in the 07/27/2023 update. Here are the Revision Notes:
CALPADS Extracts - The SPRG Reconciliation extract no longer creates Removals and Exits records for 504 Plans that span multiple years unless the SPRG 504 Plans... option is selected.
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If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.
If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.
5 votesHello, this idea (or bug) has been completed in the 12/14/2023 update. Here are the Revision Notes:
School Info > Exports and Imports > CALPADS Extracts
- In flex and non-flex schools, the CALPADS > Fall 2 > Create Course Files (CRSE/SCSE) extract included sections that did not fall on the Census Date for itinerant teachers, which generated CERT079 error in CALPADS. The CRSE process for Itinerant Teachers now only extracts sections that meet on Information Day (Census Day). See Flex Scheduling - CRSE Extract or CALPADS in Aeries Basic - Master Schedule.
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Change CALPADS process to generate multiple SENR files
Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts
When processing SENR reconciliation process, output into several files
Deletes
Exits
Updates26 votesHello, this issue has been resolved in the 6/22/22 update. Here are the Revision Notes:
CALPADS Extracts - The SENR Operational Data Store (ODS) tab now provides SENR extracts that are output in a zip file which contains separate files which are required due to changes with the operational key fields in the SENR extract. The sub-files are prepended with the order in which they should be uploaded, 001, 002, 003, etc.
Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed.
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Update codes per CALPADS codes v.14 for the 2022-2023 School year
Update codes per CALPADS codes v.14 for the 2022-2023 School year
9 votesHello, this issue has been resolved in the 10/6/2022 update. Here are the Revision Notes:
CALPADS Extract - The updated CALPADS code set (v14) is now available for the 2022-2023 school year.
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GERR0005 - LEA does not have ownership of student enrollment to make the update
On the SINF file there is an error - "GERR0005 - LEA does not have ownership of student enrollment to make the update"
This error will not allow our SINF file to upload into CALPADS. This error kicks out if ANY data gets changed to a student that has already been closed out in CALPADS.
This happens for both Active and Inactive students. For example, a student leaves a school to transfer to a different District and is now inactive in Aeries and CALPADS. The school finds out the students Address changed, but we must update the address to send…
23 votesHello, this idea (or bug) has been completed in the 06/28/2023 update. Here are the Revision Notes:
The SINF extract has been updated to adjust the effective date of change, if the change was made after the student's last day of enrollment.
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CALPADS SINF not pulling translated XRF Race Codes when logged in LGD and instead pulls blanks
CALPADS SINF is not pulling translated Race Codes from the XRF table when the record is logged in LGD and instead is pulling blanks.
1 voteHello, this bug has been resolved in the 06/22/2023 update. Here are the Revision Notes:
CALPADS Extracts (California) - In some cases, the SINF extract did not include the correct race code when custom race codes existed, fixed.
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Change CALPADS Process to generate multiple SPRG files
Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts
When processing SPRG reconciliation process, output into several files
Deletes
Exits
Updates15 votesHello, This has been completed in the 8/25/2022 update. Here are the Revision Notes:
CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)
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CALPADS SPRG - Remove the transaction code "R" from the SPRG files
CALPADS SPRG - Remove the transaction code "R" from the SPRG files
18 votesHello, This was completed in the Aeries update on 8/25/2022. Here are the Revision Notes:
CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)
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CALPADS SPRG ODS Delete File is Failing
Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Programming will adjust the Aeries SPRG ODS Reconciliation Delete files and add the Academic Year to prevent the CALPADS Failed message and allow the records to post.
12 votesHello, this issue has been resolved in the 6/21/22 update. Here are the Revision Notes:
CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.
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CALPADS Extracts - TK students
CALPADS Extracts - TK students need to be extracted separately from Kindergarten students as of July 1st, 2023
1 voteHello, this idea has been completed in the 06/22/2023 update. Here are the Revision Notes:
- The Transitional Kindergarten grade level (TK) was added to Grade Level translations. A warning message is displayed if the translation does not apply to the school year in which the user is logged in. https://support.aeries.com/support/solutions/articles/14000067780-calpads-extracts-code-translations-tab
- Effective July 1, 2023, the SPRG extract no longer auto-generates program records with code 185 for Transitional Kindergarten as of a 2023-2024 database.
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CALPADS Codes - Add code 9228 to Teacher State Course Group (TCH.CB) field.
CALPADS Codes - Add code 9228 to Teacher State Course Group (TCH.CB) field.
3 votesHello, this idea (or bug) has been completed in the 12/8/2022 update. Here are the Revision Notes:
California Specific
- Teachers - The CALPADS code 9228-Non-Core Academic Elective was added to the State Course Code drop-down list (TCH.CB).
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Change CALPADS process to generate multiple EOY file types
Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the End of Year Extracts
FOR EOY Process, must output different records into several extracts
Deletes
Exits
UpdatesThis process is needed for any EOY file that is NOT a full-replacement file.
10 votesThe EOY files are all full-replacement files.
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Allow Dual Credit courses to be flagged as a Distance Learning course
When a course is set to Dual Credit (course level 23 or 24) allow the Distance Learning indicator and Online Course Instr Type to be populated by the LEA for CALPADS CRSC file. Remove the hard-coded "N" logic for DL Indicator.
3 votesHello, this issue has been resolvedin the 5/11/2023 update. Here are the Revision Notes:
CALPADS (CRSC Extract) - For college level courses (Type 23 or 24), the values for Distance Learning Indicator and Online Course Instruction Type are now extracted according to MST.DLI and MST.OIT settings rather than hard coded.
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Add LANG-99 to hard-coded values in Courses > California Specific Fields > Crs Content Subcategory
In Courses > California Specific Fields > Crs Content Subcategory, add LANG-99 (from the CALPADS Code Sets) to the hard-coded choices in the dropdown menu.
6 votesHello, this issue has been resolved in the 2/9/2023 update. Here are the Revision Notes:
CALPADS Extracts - For California users, the Course Content Subcategory (CRS.CSC) code for LANG-99 was not displayed on Master Schedule and Courses pages, fixed.
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Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C
Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C
5 votesHello, this issue has been resolved in the 2/9/2023 update. Here are the Revision Notes:
CALPADS Extracts - The CRSE extract now allows using the MST.CID (Class ID) if populated, instead of the section number as part of the Class ID, which enables correct counts in the CALPADS 3.1 Class Size - By Content Area Report for classes that are combined into one class with the same teacher but different section numbers. See CALPADS in Aeries Basics - Master Schedule.
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Summer ELPAC Testing - Create process to run in current year (Before Rollover)
With the changes to TOMS and CALPADS, there is a need to allow the creation of SENR files and SELA records in the current year database to allow testing during the upcoming summer. Currently the process requires waiting until after Rollover process and run it in the new year database.
This solution will leverage the Next School, Next Grade and Next Special Program fields, and create enrollment records using the Next School Start Date from the School Options page. It will be important for schools using this process to have the data in these fields be correct.
A new tab…
26 votesHello, this AeriesIdea item has been completed in the 7/20/21 update. Here are the pertinent Revision Note(s):
CALPADS Extracts – A new tab has been added to host the processes that manage students for Summer ELPAC Testing. These processes will look at ATT to see if it has been initialized. If it has not, it will use the school calendar. If it has been initialized it will create the extracts with the next year information. See CALPADS Extracts – Summer ELPAC Testing Tab at the following link: https://support.aeries.com/a/solutions/articles/14000130532
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Update US School K-12 Entry Date with Earliest K-12 Date returned by CALPADS SSID Extract
When requesting SSIDs for new students, CALPADS is now returning the Earliest K-12 School entry Date. If the date stored in the US School K-12 Date in the Language Assessment screen is different or blank, update the LAC.USS with the date from CALPADS.
Note this change will not be done until CALPADS resolves Known Issue 5734: SSID Extract pulling most recent enrollment date instead of earliest K-12 enrollment date.
11 votesHello, this AeriesIdea item has been completed in the 7/13/21 update. Here are the pertinent Revision Note(s):
CALPADS Extracts
The SSID import now includes “Earliest Enrollment Start Date K-12”. The LAC.USS field will be updated if the date in the file is different than the one in the system.
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Adjust CALPADS SINF extract to support separate Education Levels for Parents/Guardians
Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.
Need to move extract from taking data from Parent/Guardian field (STU.PG) and now take it from the Contact table.
23 votesHello, the idea (or bug) has been completed in the 02/12/21 update. Here are the Revision Notes:
- District Settings – A selection list was added under District Settings for specifying which Record Type codes (CON.CD) represent the parent/guardian.
- CALPADS Extracts – The SINF extract now gets the Parent/Guardian information from the CON table.
- The option to choose between residential and mailing address was removed. SINF and SIAD now only use the mailing address.
Also, the Parent Highest Education Level field (STU.PED) has been made visible/editable on Student Demographics even if the field is empty.
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Adjust the CALPADS SPRG Extract when using FRE options
Adjust the SPRG extract file when using the "SPRG w/o FRE" or "SPRG only FRE" options to populate the file name and the Record Type Code with "SPRG_OTH" instead of "SPRG".
This will cause the file to error out when uploading to CALPADS and prevent clearing out existing program data in CALPADS.
Change file name extension and records in the file: to the following:
'SPRGOTH' when using the "SPRG w/o FRE" option
'SPRGFRE' when using the "SPRG only FRE "option1 voteHello, this issue has been resolved in the 02/24/22 update. Here are the Revision Notes:
CALPADS Extracts, Enrollment Data Files - In order to prevent accidental deletion of CALPADS data, the SPRG extracts generated with the SPRG w/o FRE or SPRG only FRE options selected have been adjusted to generate with different file names and record types. This will ensure that the file will not be submitted to CALPADS. Only the full SPRG file should be submitted.
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TK SPRG record not created for inactive student
Automatic SPRG records for TK-185 are not being created for a student with an Inactive tag. It is honoring the Enrollment End dates, and SPRG record is being created for NSLP. Without the Status Tag being populated (but enrollment ended) both SPRG records are created with Program End Date as of the last day of enrollment, so the issue is with the status tag field itself. This is only happening in Elem w/MST schools.
2 votesHello, this issue has been resolved in the 01/20/2022 update. Here are the Revision Notes:
The CALPADS SPRG process did not create 185 records for inactive TK students, fixed.
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