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  1. CALPADS SINF not pulling translated XRF Race Codes when logged in LGD and instead pulls blanks

    CALPADS SINF is not pulling translated Race Codes from the XRF table when the record is logged in LGD and instead is pulling blanks.

    1 vote

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this bug has been resolved in the 06/22/2023 update. Here are the Revision Notes:

    CALPADS Extracts (California) - In some cases, the SINF extract did not include the correct race code when custom race codes existed, fixed.

  2. Change CALPADS Process to generate multiple SPRG files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SPRG reconciliation process, output into several files
    Deletes
    Exits
    Updates

    15 votes

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    2 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, This has been completed in the 8/25/2022 update. Here are the Revision Notes:


    CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)

  3. CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    18 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, This was completed in the Aeries update on 8/25/2022.  Here are the Revision Notes:

    CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)

  4. CALPADS SPRG ODS Delete File is Failing

    Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Programming will adjust the Aeries SPRG ODS Reconciliation Delete files and add the Academic Year to prevent the CALPADS Failed message and allow the records to post.

    12 votes

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    1 comment  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 6/21/22 update.  Here are the Revision Notes:

    CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.

  5. CALPADS Extracts - TK students

    CALPADS Extracts - TK students need to be extracted separately from Kindergarten students as of July 1st, 2023

    1 vote

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this idea has been completed in the 06/22/2023 update. Here are the Revision Notes:

    • The Transitional Kindergarten grade level (TK) was added to Grade Level translations. A warning message is displayed if the translation does not apply to the school year in which the user is logged in. https://support.aeries.com/support/solutions/articles/14000067780-calpads-extracts-code-translations-tab
    • Effective July 1, 2023, the SPRG extract no longer auto-generates program records with code 185 for Transitional Kindergarten as of a 2023-2024 database.
  6. CALPADS Codes - Add code 9228 to Teacher State Course Group (TCH.CB) field.

    CALPADS Codes - Add code 9228 to Teacher State Course Group (TCH.CB) field.

    3 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, this idea (or bug) has been completed in the 12/8/2022 update. Here are the Revision Notes:

    California Specific

    • Teachers - The CALPADS code 9228-Non-Core Academic Elective was added to      the State Course Code drop-down list (TCH.CB).
  7. Change CALPADS process to generate multiple EOY file types

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the End of Year Extracts

    FOR EOY Process, must output different records into several extracts
    Deletes
    Exits
    Updates

    This process is needed for any EOY file that is NOT a full-replacement file.

    10 votes

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    0 comments  ·  CALPADS  ·  Admin →
  8. Allow Dual Credit courses to be flagged as a Distance Learning course

    When a course is set to Dual Credit (course level 23 or 24) allow the Distance Learning indicator and Online Course Instr Type to be populated by the LEA for CALPADS CRSC file. Remove the hard-coded "N" logic for DL Indicator.

    3 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolvedin the 5/11/2023 update.  Here are the Revision Notes:

    CALPADS (CRSC Extract) - For college level courses (Type 23 or 24), the values for Distance Learning Indicator and Online Course Instruction Type are now extracted according to MST.DLI and MST.OIT settings rather than hard coded.

  9. Add LANG-99 to hard-coded values in Courses > California Specific Fields > Crs Content Subcategory

    In Courses > California Specific Fields > Crs Content Subcategory, add LANG-99 (from the CALPADS Code Sets) to the hard-coded choices in the dropdown menu.

    6 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 2/9/2023 update.  Here are the Revision Notes:

    CALPADS Extracts - For California users, the Course Content Subcategory (CRS.CSC) code for LANG-99 was not displayed on Master Schedule and Courses pages, fixed.

  10. Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C

    Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C

    5 votes

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    2 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 2/9/2023 update.  Here are the Revision Notes:

    CALPADS Extracts - The CRSE extract now allows using the MST.CID (Class ID) if populated, instead of the section number as part of the Class ID, which enables correct counts in the CALPADS 3.1 Class Size - By Content Area Report for classes that are combined into one class with the same teacher but different section numbers. See CALPADS in Aeries Basics - Master Schedule.

  11. Summer ELPAC Testing - Create process to run in current year (Before Rollover)

    With the changes to TOMS and CALPADS, there is a need to allow the creation of SENR files and SELA records in the current year database to allow testing during the upcoming summer. Currently the process requires waiting until after Rollover process and run it in the new year database.

    This solution will leverage the Next School, Next Grade and Next Special Program fields, and create enrollment records using the Next School Start Date from the School Options page. It will be important for schools using this process to have the data in these fields be correct.

    A new tab…

    26 votes

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    3 comments  ·  CALPADS  ·  Admin →

    Hello, this AeriesIdea item has been completed in the 7/20/21 update. Here are the pertinent Revision Note(s):

    CALPADS Extracts – A new tab has been added to host the processes that manage students for Summer ELPAC Testing. These processes will look at ATT to see if it has been initialized. If it has not, it will use the school calendar. If it has been initialized it will create the extracts with the next year information. See CALPADS Extracts – Summer ELPAC Testing Tab at the following link: https://support.aeries.com/a/solutions/articles/14000130532

  12. Update US School K-12 Entry Date with Earliest K-12 Date returned by CALPADS SSID Extract

    When requesting SSIDs for new students, CALPADS is now returning the Earliest K-12 School entry Date. If the date stored in the US School K-12 Date in the Language Assessment screen is different or blank, update the LAC.USS with the date from CALPADS.

    Note this change will not be done until CALPADS resolves Known Issue 5734: SSID Extract pulling most recent enrollment date instead of earliest K-12 enrollment date.

    11 votes

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    1 comment  ·  CALPADS  ·  Admin →

    Hello, this AeriesIdea item has been completed in the 7/13/21 update. Here are the pertinent Revision Note(s):

    CALPADS Extracts

    The SSID import now includes “Earliest Enrollment Start Date K-12”. The LAC.USS field will be updated if the date in the file is different than the one in the system.

  13. Adjust CALPADS SINF extract to support separate Education Levels for Parents/Guardians

    Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.

    Need to move extract from taking data from Parent/Guardian field (STU.PG) and now take it from the Contact table.

    23 votes

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    7 comments  ·  CALPADS  ·  Admin →

    Hello, the idea (or bug) has been completed in the 02/12/21 update. Here are the Revision Notes:

    • District Settings – A selection list was added under District Settings for specifying which Record Type codes (CON.CD) represent the parent/guardian.
    • CALPADS Extracts – The SINF extract now gets the Parent/Guardian information from the CON table.
    • The option to choose between residential and mailing address was removed. SINF and SIAD now only use the mailing address.

    Also, the Parent Highest Education Level field (STU.PED) has been made visible/editable on Student Demographics even if the field is empty.

  14. Adjust the CALPADS SPRG Extract when using FRE options

    Adjust the SPRG extract file when using the "SPRG w/o FRE" or "SPRG only FRE" options to populate the file name and the Record Type Code with "SPRG_OTH" instead of "SPRG".

    This will cause the file to error out when uploading to CALPADS and prevent clearing out existing program data in CALPADS.

    Change file name extension and records in the file: to the following:

    'SPRGOTH' when using the "SPRG w/o FRE" option
    'SPRG
    FRE' when using the "SPRG only FRE "option

    1 vote

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 02/24/22 update.  Here are the Revision Notes:

    CALPADS Extracts, Enrollment Data Files - In order to prevent accidental deletion of CALPADS data, the SPRG extracts generated with the SPRG w/o FRE or SPRG only FRE options selected have been adjusted to generate with different file names and record types. This will ensure that the file will not be submitted to CALPADS. Only the full SPRG file should be submitted.

  15. TK SPRG record not created for inactive student

    Automatic SPRG records for TK-185 are not being created for a student with an Inactive tag. It is honoring the Enrollment End dates, and SPRG record is being created for NSLP. Without the Status Tag being populated (but enrollment ended) both SPRG records are created with Program End Date as of the last day of enrollment, so the issue is with the status tag field itself. This is only happening in Elem w/MST schools.

    2 votes

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    0 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 01/20/2022 update. Here are the Revision Notes:

    The CALPADS SPRG process did not create 185 records for inactive TK students, fixed.

  16. Create CALPADS SPRG 185 Records for TK from Student TK Grade Enrollment instead of PGM

    Using PGM to generate SPRG 185 records for TK students is redundant as Aeries already has the -1 grade level for TK students. Adjust the CALPADS SPRG extract to process student ATT/ENR data for the TK Grade Level to generate SPRG 185 records. PGM 185 could still remain and continue to work, but schools should have the option to not use PGM.

    8 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, this AeriesIdea item has been completed in the 7/13/21 update. Here are the pertinent Revision Note(s):

    CALPADS Extracts

    The SPRG extract has been enhanced to handle program code 185 for Transitional Kindergarten students. No records will be needed in PGM. The program records will be dynamically inserted into the SPRG extract for those students who need it, with appropriate beginning and ending dates.

  17. Update CALPADS tables/fields with Release 13.0 Items

    Update CALPADS processing for items in CALPADS Release Update 13.0, dated 7/1/21
    1) Update USGSYCOD table with new items/descriptions
    2) New Course Group State codes
    3) New Language Codes
    4) New exit codes
    5) New Course Content Area Subcategory

    4 votes

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    0 comments  ·  CALPADS  ·  Admin →
  18. SSID Import fails with new CALPADS SpEd Indicator

    CALPADS added a new field to the SSID Extract file to hold a Special Education indicator as of 9/15/2020. We are adjusting our import process to handle this new indicator in a similar fashion as the English Language Acquisition Code and Date in the SSID Extract.

    35 votes

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    1 comment  ·  CALPADS  ·  Admin →

    Hello, this bug has been completed in the 9/17/20 Hot Fix update. Here are the Revision Notes:

    The SSID import has been adjusted to account for the new “Student with Disabilities” column present in the file. Also, the SENR extract has been adjusted to only use E450 for PS, TD, or IN grades.

  19. CRSC extract creating Course Section ID greater than 10 characters in some instances

    In some cases, the system-generated Course Section ID is greater than 10 characters. Specifically this seems to be happening when a course taken at a community college has the HIS.SDE field populated, and the student's enrollment includes a Home Reporting School code. It's that combination of things that's causing the system-generated Course Section ID is greater than 10 characters. Courses reported for other schools don't have that issue, probably because it's the trigger for the Reporting Home School that's adding two additional characters in front of the Course Section ID.

    4 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, a fix for this issue was released on 06/04/2024. Here are the relevant revision notes:

    School Info > Imports and Exports > CALPADS Extracts

    • The CRSC and SCSC extracts generated a fatal error when the Section ID exceeded 10 characters for students with dual enrollment where the section ID for a college course was virtualized. The name in the course section ID is now reformatted to prevent the error.
  20. SELA Conflict Report-Add options for report

    CALPADS - SELA Conflict report - Needs report options added:

    1) Add option to skip Pre-school students (errors reported are invalid for PS)
    2) Have report honor KEEP and SKIPS.
    3) School selector when run at district, or honor Schools tab

    30 votes

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    3 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Camden Iliff responded

    These adjustments were made in the 11/20/2020 update to Aeries:
    SELA Conflict Report – The report has been adjusted to handle Adult English Learner (ADEL) language fluency. Also, it now supports KEEP / SKIP, school selection (when logged at the district and not running the report from the CALPADS page), and the ability to skip Pre-School (PS) grade level.

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