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  1. CALPADS SSID Import Issue as of 8/8/2023

    As of 8/8/2023, the CALPADS SSID Extract layout changed and they added a new data element.  This is causing the Aeries SSID Import to not import new SSIDs.
    The Aeries SSID Import process needs to be adjusted for the CALPADS SSID Extract layout change.

    101 votes

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    2 comments  ·  CALPADS  ·  Admin →
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    Hello, this idea (or bug) has been completed in the 8/17/2023 update. Here are the Revision Notes:


    CALPADS Extracts - For California users, the extract now supports the latest SSID file layout, including the new Student Initial US School Enrollment Date K-12 field.

  2. CALPADS Other Options Race Intentionally left blank should pull for SDEM

    Adjust the SDEM extract to use the 'Race Intentionally Left Blank' option when STF race fields have this designated tag. Currently, the CALPADS option is only used for Students. Adjust this field to honor Staff too.

    29 votes

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    1 comment  ·  CALPADS  ·  Admin →
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    Hello, this idea (or bug) has been completed in the 12/19/2023 update. Here are the Revision Notes:


    School Info > Imports and Exports > CALPADS Extracts (Fall 2 and EOY tabs) (SDEM) - The SDEM extract now honors the “Race Intentionally Left blank indicator” on the CALPADS > Other Options tab. The extract sets the Staff Race Missing Indicator to Y if the Race field on the Staff page (STF.RC1) is set to a code that is translated to 'Race Intentionally Left Blank."  See Race/Ethnicity documentation.

  3. Calpads - Adjust CALPADS XRF for new Language Code set

    Calpads - Adjust CALPADS XRF for new Language Code set

    89 votes

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    5 comments  ·  CALPADS  ·  Admin →
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    Hello, this idea (or bug) has been completed in the 9/15/2023 update. Here are the Revision Notes:


    • CALPADS Extracts:
      The page now supports the new three-character language codes for the 2023-2024 school year, which will be effective 9/19/2023. The translations will automatically be added to the cross-reference table (XRF). 
    • The Parent Education Level is now extracted from the Ed Level field on the Contacts page (CON.ELV) for both parents according to the Codes Identifying Parent/Guardian in Contacts CON.CD on District Settings, due to changes in the CALPADS state requirements. If the district setting is blank, primary contacts are extracted. 
    • The Get Parent/Guardian Information from STU.PG and STU.PED (instead of CON) option is now disabled due to the changed requirements.
    • A date picker was added allowing users to select the date on which changes are submitted. The default date can be changed as needed.
    • Effective 9/19/2023, the Student Enrollment extract…
  4. SSID MATCH TOOL PROCESS DOWNLOAD FILE NEEDS ADJUSTING TO ALIGN WITH CALPADS 23-24 changes

    The logic in the SSID Match process is using the SENR layout when the file is produced which needs to be updated to align with the CALPADS 23-24 rollover changes that went into effect on 9/19/2023. The file being produced needs an additional column added to accommodate the STU.GEX field.

    20 votes

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  5. Add Aeries Fixed Codes to CON.ELV for Parent Ed Level

    CALPADS code translations - Add Aeries fixed codes for Parent Ed Level to CON.ELV so users can add or edit the code translation list for CON.ELV.

    16 votes

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    Hello, the idea has been completed in the 10/19/2023 update.  Here are the Revision Notes:


    CALPADS Extracts - For CALPADS administrators, on the code translations tab, the CON.ELV values can now be selected in the dropdown under the CALPADS column when adding or editing a record for a custom code. Only custom codes need to be translated for CON.ELV.

  6. Add a New School Completion Status Code students meeting the criteria for the new Pathway Diploma for Students with Disabilities.

    Add a New School Completion Status Code for students meeting the criteria for the new Pathway Diploma for Students with Disabilities. The new code value assigned by CALPADS is 102 with an effective date of July 1, 2022 so that it may be used RETROACTIVELY for students who exited in the 2022–2023 academic year with the new diploma.

    16 votes

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  7. CALPADS SSID Match Results Output File

    Determine options for utilizing new CALPAD SSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.

    109 votes

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    8 comments  ·  CALPADS  ·  Admin →
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    Hello,

    This feature has been added in the 3/30/2023 Aeries update.  Here are the Revision Notes:

    CALPADS Extracts - For California users, the SSID Match feature was added to facilitate recent changes to the CALPADS SSID Match Results process. A SSID Requests file can be generated from the Identifiers tab, then the SSID Match Results file can be uploaded to Aeries. Once uploaded, the appropriate SSIDs can be selected for extract. 

    See CALPADS Extracts Identifier Tab - SSID Match Process

  8. CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows

    CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows

    4 votes

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    Hello, the idea (or bug) has been completed in the 9/28/23 update.  Here are the Revision Notes:

    • CALPADS Extracts (SENR) - For California users, for No Show students, the Enrollment Update now extracts the date one day prior to the summer withdrawal date (STU.SWD) if that date is after the first day of school.
  9. CALPADS SPRG ODS process - add option to skip FRE records with the Source of Direct Cert (FRE.SRC = DC)

    Add an option to skip FRE records with the Source of Direct Cert (FRE.SRC = DC) in the SPRG files. This will allow the SPRG ODS process to not send up NSLP (FRE) records that have been created from the Direct Certification Import.

    31 votes

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    Hello, this Aeries Idea has been released in the 5/18/2023 update.  Here are the Revision Notes:

    CALPADS - On the Other Options tab, the FRE.SCR codes to exclude from SPRG section was added allowing users to exclude certain Free Source records when processing the SPRG extract.

  10. SENR ODS reconciliation process

    Adjust SENR ODS reconciliation process to account for all dates found in the current year instead of only dates starting with 07/01.

    32 votes

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  11. Adjust the fixed codes for the STU.BCU field to match the CALPADS Code Set

    Add the missing codes per CALPADS into the AeriesFixedCodes.xml file for STU.BCU:
    BQ - Bonaire, Sint Enstatiues and Saba
    CW - Curacao
    SS - South Sudan

    1 vote

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  12. SENR ODS reconciliation - unneeded removal records generated

    The SENR ODS reconciliation process is creating D records in the removals file needlessly when a student has an enrollment status change (such as grade level, school transfer) - commonly referred to as a 440 or E150 change. In these cases the enrollment date (start date) is not changing... nor are the other SENR operational key fields (School of Attendance, SSID, Start Date) - so a (D)elete record is not needed.

    Having uneeded (D)elete records in the removals file causes increased workload due to:
    - it requires an additional file to be posted.

    • since removing records represents potential data loss,…
    8 votes

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    Hello, this issue has been resolved in the 3/23/2023 update.  Here are the Revision Notes:

    An unnecessary Delete record was generated when an E150 Exit Reason existed and the School, Student, and Enrollment Start Dates were the same, fixed.

  13. If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.

    If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.

    5 votes

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    Hello, this idea (or bug) has been completed in the 12/14/2023 update. Here are the Revision Notes:


    School Info > Exports and Imports > CALPADS Extracts

    • In flex and non-flex schools, the CALPADS > Fall 2 > Create Course Files (CRSE/SCSE) extract included sections that did not fall on the Census Date for itinerant teachers, which generated CERT079 error in CALPADS. The CRSE process for Itinerant Teachers now only extracts sections that meet on Information Day (Census Day).  See Flex Scheduling - CRSE Extract or CALPADS in Aeries Basic - Master Schedule.
  14. Change CALPADS process to generate multiple SENR files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SENR reconciliation process, output into several files
    Deletes
    Exits
    Updates

    26 votes

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    Hello, this issue has been resolved in the 6/22/22 update.  Here are the Revision Notes:

    CALPADS Extracts - The SENR Operational Data Store (ODS) tab now provides SENR extracts that are output in a zip file which contains separate files which are required due to changes with the operational key fields in the SENR extract. The sub-files are prepended with the order in which they should be uploaded, 001, 002, 003, etc.


    Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed. 


    See CALPADS Extracts - SENR ODS Reconciliation

  15. Update codes per CALPADS codes v.14 for the 2022-2023 School year

    Update codes per CALPADS codes v.14 for the 2022-2023 School year

    9 votes

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  16. GERR0005 - LEA does not have ownership of student enrollment to make the update

    On the SINF file there is an error - "GERR0005 - LEA does not have ownership of student enrollment to make the update"

    This error will not allow our SINF file to upload into CALPADS. This error kicks out if ANY data gets changed to a student that has already been closed out in CALPADS.

    This happens for both Active and Inactive students. For example, a student leaves a school to transfer to a different District and is now inactive in Aeries and CALPADS. The school finds out the students Address changed, but we must update the address to send…

    23 votes

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  17. CALPADS SINF not pulling translated XRF Race Codes when logged in LGD and instead pulls blanks

    CALPADS SINF is not pulling translated Race Codes from the XRF table when the record is logged in LGD and instead is pulling blanks.

    1 vote

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    Hello, this bug has been resolved in the 06/22/2023 update. Here are the Revision Notes:

    CALPADS Extracts (California) - In some cases, the SINF extract did not include the correct race code when custom race codes existed, fixed.

  18. Change CALPADS Process to generate multiple SPRG files

    Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts

    When processing SPRG reconciliation process, output into several files
    Deletes
    Exits
    Updates

    15 votes

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    Hello, This has been completed in the 8/25/2022 update. Here are the Revision Notes:


    CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)

  19. CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    CALPADS SPRG - Remove the transaction code "R" from the SPRG files

    18 votes

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    Hello, This was completed in the Aeries update on 8/25/2022.  Here are the Revision Notes:

    CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)

  20. CALPADS SPRG ODS Delete File is Failing

    Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Programming will adjust the Aeries SPRG ODS Reconciliation Delete files and add the Academic Year to prevent the CALPADS Failed message and allow the records to post.

    12 votes

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    Hello, this issue has been resolved in the 6/21/22 update.  Here are the Revision Notes:

    CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.

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