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1 vote0 comments · Aeries Ideas » Other · Admin →
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39 votes2 comments · Aeries Ideas » Other · Admin →
An error occurred while saving the commentHenry Monroy commented
This was a recommendation after submitting a ticket to support regarding the issue of when an online enrollment record that is submitted by a parent through AIR is DELETED either intentionally or by user error (the bigger risk). It would enable the online registration data submitted by the parent ("View Enr" link), including uploaded documents, to be retrieved without having to request this of Aeries (which takes additional, unnecessary time/resources for both the district and Aeries) as we have confirmed we do not have direct access to that data (unable to restore via SQL at the district level).
The ability to have some kind of restore link/button once a record has been deleted and moved to the "Deleted" section would improve the usability of this feature in Aeries so that our registrars can perform the importing/enrolling tasks safely, effectively, and efficiently.
On a related note, the "View Enr" link that still appears for those records under the deleted section does not allow the user to obtain that data since, as was explained by support, that "it is trying to find the confirmation page but since the record has been deleted there is no confirmation" (Ticket: [#223422]), thus it invariably points to the AIR homepage, however, this is both unhelpful and may be misleading or confusing for our registrars.
Thus, this is being submitted to request that a "Restore" link or button be available to change the "status" tag of these records from deleted to pending import OR as was initially requested in the above ticket, have the "View Enr" link for deleted records updated to point to the location of where the deleted onlilne submission data that it can be referenced by our registrar as needed for the respective situation.
For additional context, please note that not all online registration records can be imported by our registrars. Per our district policy, registrars are not able to add a student via the importing process for those who either have current active records and/or pre-enrollment records (these are added through alternative methods). However, this results in still needing to account for the online enrollment record that remains on the "Pending Import" list and being able to manage this list accordingly via deleting but with the ability to easily retreive if needed would be greatly improved with a Restore function.
Please consider implementing this idea. I understand there is a prioritization hierarchy for ideas and programming requests, however, we feel this would be a necessary quality of life update that would benefit ALL districts utilizing online registration, if not from a UX perspective but to ensure more redundancy and accuracy with that data.
The issue/problem that this idea addresses is to account for when a registrar is trying to determine whether a student already has an existing record/ID (i.e. a student who attended the district at some point in the past but is not attending the current year) via the "Find Matches" search from the Pending Import list, the search algorithm is unable to find a match due to the fact that that it only considers the STU table and not the IDN table.
The resulting problem is that the registrar may interpret that a previous record/ID does not exist, therefore concluding it is a brand new student and may create a duplicate record/ID.
Thus, this idea that was created by QC is to modify the Find Matches algorithm to include the IDN table in addition to STU for a more thorough search to prevent the above scenario.
This is in conjunction to the ability to perform a District Student Lookup search, however, that is completely separate from the Import Student screens which some registrars may not be aware of.