Aeries Ideas
94 results found
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CALPADS SSID Match Results Output File
Determine options for utilizing new CALPAD SSID Match Results Output file for easier SSID assignment The new CALPADS SSID Match Results Output file that should be available in CALPADS in August 2022.
109 votesHello,
This feature has been added in the 3/30/2023 Aeries update. Here are the Revision Notes:
CALPADS Extracts - For California users, the SSID Match feature was added to facilitate recent changes to the CALPADS SSID Match Results process. A SSID Requests file can be generated from the Identifiers tab, then the SSID Match Results file can be uploaded to Aeries. Once uploaded, the appropriate SSIDs can be selected for extract.
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CALPADS Extracts- Enhance the Code Translations tab to have smart search / filtering of the codes
Currently when adding or editing a code on the CALPADS Code Translations page, it takes a very long time. The page needs to be adjusted to add a smart search and filters for codes and also enhance the performance time.
4 votesHello, this work item has been completed and was released on 9/10/25. Here are the relevant revision notes:
CALPADS Changes:
- Code Translations: The Code Set dropdown has been enhanced with smart-search functionality. Users can quickly locate codes by typing part of the descriptions or table/field names as displayed in the list. See CALPADS Extracts-Code Translations.
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CALPADS SENR extract - For E155 honor using tracks and pull Enrollment Exit date that is not a *track vacation date
CALPADS SENR extract - For E155 records, the Enrollment Exit Date in SENR is not pulling the last active day of school for the student when tracks are being used and the Calendar has *track vacation days. Honor tracks for the option "Auto-close enrollment (E155/E156).
6 votesHello, this work item has been completed and was released on 6/3/25. Here are the relevant revision notes:
School Info > Imports and Exports > CALPADS Extracts:
- The auto-close enrollment logic has been enhanced to extract the proper school end date, if the school uses tracks for the SENR extract process. Before the end date extracted for E155 records in schools using tracks was generating the date from the last day of the Calendar if the last day was a track vacation day. Now the date extracted will be the last actual day attended for the student.
- A message was added to the Enrollment Update tab to indicate if the 'auto-close enrollment' option on the Other Options tab is ON or OFF, making this more visible to the user.
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CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows
CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows
4 votesHello, the idea (or bug) has been completed in the 9/28/23 update. Here are the Revision Notes:
- CALPADS Extracts (SENR) - For California users, for No Show students, the Enrollment Update now extracts the date one day prior to the summer withdrawal date (STU.SWD) if that date is after the first day of school.
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CALPADS SPRG ODS process - add option to skip FRE records with the Source of Direct Cert (FRE.SRC = DC)
Add an option to skip FRE records with the Source of Direct Cert (FRE.SRC = DC) in the SPRG files. This will allow the SPRG ODS process to not send up NSLP (FRE) records that have been created from the Direct Certification Import.
31 votesHello, this Aeries Idea has been released in the 5/18/2023 update. Here are the Revision Notes:
CALPADS - On the Other Options tab, the FRE.SCR codes to exclude from SPRG section was added allowing users to exclude certain Free Source records when processing the SPRG extract.
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SENR ODS reconciliation process
Adjust SENR ODS reconciliation process to account for all dates found in the current year instead of only dates starting with 07/01.
32 votesThis issue was resolved in the 12/1/2022 update.
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Adjust the fixed codes for the STU.BCU field to match the CALPADS Code Set
Add the missing codes per CALPADS into the AeriesFixedCodes.xml file for STU.BCU:
BQ - Bonaire, Sint Enstatiues and Saba
CW - Curacao
SS - South Sudan1 voteA fix for this issue was released on 10/26/2023. Here are the revision notes:
Demographics - The Birth Country drop-down list was missing several codes. The field is now updated with the latest CALPADS codes.
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SENR ODS reconciliation - unneeded removal records generated
The SENR ODS reconciliation process is creating D records in the removals file needlessly when a student has an enrollment status change (such as grade level, school transfer) - commonly referred to as a 440 or E150 change. In these cases the enrollment date (start date) is not changing... nor are the other SENR operational key fields (School of Attendance, SSID, Start Date) - so a (D)elete record is not needed.
Having uneeded (D)elete records in the removals file causes increased workload due to:
- it requires an additional file to be posted.- since removing records represents potential data loss,…
8 votesHello, this issue has been resolved in the 3/23/2023 update. Here are the Revision Notes:
An unnecessary Delete record was generated when an E150 Exit Reason existed and the School, Student, and Enrollment Start Dates were the same, fixed.
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CALPADS SPRG process - Adjust Program Start/End Dates to Enrollment Dates when CALPADS 504 option is de-selected
When the CALPADS option SPRG 504 Plans: Extract as an eligibility program with the program start date is de-selected, it should be analyzing enrollment dates and using enrollment Start and End dates instead of dates from FOF table if an FOF record exists and spans across school years.
Currently, there is no logic to handle programs that span across different school years. An example would be a FOF records that spans from 09/22/2022 to 09/11/2023 or from 12/5/2022 to 12/5/2023
6 votesHello, this idea (or bug) has been completed in the 07/27/2023 update. Here are the Revision Notes:
CALPADS Extracts - The SPRG Reconciliation extract no longer creates Removals and Exits records for 504 Plans that span multiple years unless the SPRG 504 Plans... option is selected.
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If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.
If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.
5 votesHello, this idea (or bug) has been completed in the 12/14/2023 update. Here are the Revision Notes:
School Info > Exports and Imports > CALPADS Extracts
- In flex and non-flex schools, the CALPADS > Fall 2 > Create Course Files (CRSE/SCSE) extract included sections that did not fall on the Census Date for itinerant teachers, which generated CERT079 error in CALPADS. The CRSE process for Itinerant Teachers now only extracts sections that meet on Information Day (Census Day). See Flex Scheduling - CRSE Extract or CALPADS in Aeries Basic - Master Schedule.
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Change CALPADS process to generate multiple SENR files
Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts
When processing SENR reconciliation process, output into several files
Deletes
Exits
Updates26 votesHello, this issue has been resolved in the 6/22/22 update. Here are the Revision Notes:
CALPADS Extracts - The SENR Operational Data Store (ODS) tab now provides SENR extracts that are output in a zip file which contains separate files which are required due to changes with the operational key fields in the SENR extract. The sub-files are prepended with the order in which they should be uploaded, 001, 002, 003, etc.
Further refinements of this process are planned, including redesigning the Enrollment Update page. Until then, please use this process for all SENR updates needed.
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CALPADS - Don't make auto close SENR enrollment E155 default
Can you make this setting have the ability to default to unchecked. There are many reasons why I don't want the system to auto close an enrollment due to SINC, SIRS and SOFF files that won't post if uploaded against a close enrollment. It's a pain to try and remember to uncheck it every time I go in to the CALPADS extracts page. Option will default as 'unselected' but has no SAVE functionality.
23 votesFurther enhancements to the Autoclose E155/E156 option... were released on 7/8/25. Here are the relevant revision notes:
- School Info > Imports and Exports > CALPADS Extracts: The page has been updated to have the "Auto-close Enrollment E155/E156..." option automatically selected if the current date is after the last day of the district calendar. See CALPADS Extracts - Other Options
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Update codes per CALPADS codes v.14 for the 2022-2023 School year
Update codes per CALPADS codes v.14 for the 2022-2023 School year
9 votesHello, this issue has been resolved in the 10/6/2022 update. Here are the Revision Notes:
CALPADS Extract - The updated CALPADS code set (v14) is now available for the 2022-2023 school year.
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GERR0005 - LEA does not have ownership of student enrollment to make the update
On the SINF file there is an error - "GERR0005 - LEA does not have ownership of student enrollment to make the update"
This error will not allow our SINF file to upload into CALPADS. This error kicks out if ANY data gets changed to a student that has already been closed out in CALPADS.
This happens for both Active and Inactive students. For example, a student leaves a school to transfer to a different District and is now inactive in Aeries and CALPADS. The school finds out the students Address changed, but we must update the address to send…
23 votesHello, this idea (or bug) has been completed in the 06/28/2023 update. Here are the Revision Notes:
The SINF extract has been updated to adjust the effective date of change, if the change was made after the student's last day of enrollment.
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CALPADS SINF not pulling translated XRF Race Codes when logged in LGD and instead pulls blanks
CALPADS SINF is not pulling translated Race Codes from the XRF table when the record is logged in LGD and instead is pulling blanks.
1 voteHello, this bug has been resolved in the 06/22/2023 update. Here are the Revision Notes:
CALPADS Extracts (California) - In some cases, the SINF extract did not include the correct race code when custom race codes existed, fixed.
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Change CALPADS Process to generate multiple SPRG files
Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts
When processing SPRG reconciliation process, output into several files
Deletes
Exits
Updates15 votesHello, This has been completed in the 8/25/2022 update. Here are the Revision Notes:
CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)
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CALPADS SPRG - Remove the transaction code "R" from the SPRG files
CALPADS SPRG - Remove the transaction code "R" from the SPRG files
18 votesHello, This was completed in the Aeries update on 8/25/2022. Here are the Revision Notes:
CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)
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CALPADS SPRG ODS Delete File is Failing
Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Programming will adjust the Aeries SPRG ODS Reconciliation Delete files and add the Academic Year to prevent the CALPADS Failed message and allow the records to post.
12 votesHello, this issue has been resolved in the 6/21/22 update. Here are the Revision Notes:
CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.
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CALPADS Extracts - TK students
CALPADS Extracts - TK students need to be extracted separately from Kindergarten students as of July 1st, 2023
1 voteHello, this idea has been completed in the 06/22/2023 update. Here are the Revision Notes:
- The Transitional Kindergarten grade level (TK) was added to Grade Level translations. A warning message is displayed if the translation does not apply to the school year in which the user is logged in. https://support.aeries.com/support/solutions/articles/14000067780-calpads-extracts-code-translations-tab
- Effective July 1, 2023, the SPRG extract no longer auto-generates program records with code 185 for Transitional Kindergarten as of a 2023-2024 database.
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CALPADS Codes - Add code 9228 to Teacher State Course Group (TCH.CB) field.
CALPADS Codes - Add code 9228 to Teacher State Course Group (TCH.CB) field.
3 votesHello, this idea (or bug) has been completed in the 12/8/2022 update. Here are the Revision Notes:
California Specific
- Teachers - The CALPADS code 9228-Non-Core Academic Elective was added to the State Course Code drop-down list (TCH.CB).
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