Aeries Ideas
56 results found
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Change CALPADS Process to generate multiple SPRG files
Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the Enrollment Update Extracts
When processing SPRG reconciliation process, output into several files
Deletes
Exits
Updates15 votesHello, This has been completed in the 8/25/2022 update. Here are the Revision Notes:
CALPADS Extracts - The SPRG extract now provides multiple extract files consolidated into a single zip file due to import process changes made by CALPADS. The sub-files are pre-pended with a three-digit number indicating the order in which they should be uploaded (e.g., 001, 002, 003, etc.)
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CALPADS SPRG ODS Delete File is Failing
Since the CALPADS Post Redesign, the SPRG ODS Extract requested from CALPADS is missing the Academic Year and is causing the Aeries Delete files to fail when submitting to CALPADS. This is CALPADS Known Issue #6050. Programming will adjust the Aeries SPRG ODS Reconciliation Delete files and add the Academic Year to prevent the CALPADS Failed message and allow the records to post.
12 votesHello, this issue has been resolved in the 6/21/22 update. Here are the Revision Notes:
CALPADS Extracts - For California customers, the SPRG ODS Reconciliation Delete transaction file was being rejected by CALPADS due to a missing Academic Year field, fixed.
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Remove green highlighting from retired CALPADS fields
Because the Highly Qualified field is no longer reported to CALPADS and is obsolete, please turn off the green highlight from the Teachers page and the MST/SMS pages.
Other fields to be addressed:
NCLB Core fields
Voc Ed Level12 votesThis was completed with the 11/6/2020 update to Aeries.
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PSTS-Need ability to record multiple CALPADS Post-Secondary Status
Brandi with CDE confirmed that CALPADS is supporting multiple status codes for one student. We were not aware of this when we reviewed and programmed the PSTS extract based on the new code set and the file layout.
WORKAROUND: We will make adjustments in the future, but for the current Fall 2 PSTS reporting, we are only extracting one status code per student.
12 votesHello, this idea/bug has been completed in the 11/06/20 update. Here are the Revision Notes: The PSTS extract was adjusted according to the latest CALPADS specification. The new Post-Secondary Survey (PSS) table is used for the extract, and the SSD table is no longer used. The Post-Secondary Survey table is located as a separate tab on the Secondary Student Data page. See CALPADS Extract: Fall 2
Post Secondary File (PSTS) – https://support.aeries.com/support/solutions/articles/14000107394-calpads-extract-fall-2-post-secondary-file-psts -
Update US School K-12 Entry Date with Earliest K-12 Date returned by CALPADS SSID Extract
When requesting SSIDs for new students, CALPADS is now returning the Earliest K-12 School entry Date. If the date stored in the US School K-12 Date in the Language Assessment screen is different or blank, update the LAC.USS with the date from CALPADS.
Note this change will not be done until CALPADS resolves Known Issue 5734: SSID Extract pulling most recent enrollment date instead of earliest K-12 enrollment date.
11 votesHello, this AeriesIdea item has been completed in the 7/13/21 update. Here are the pertinent Revision Note(s):
CALPADS Extracts
The SSID import now includes “Earliest Enrollment Start Date K-12”. The LAC.USS field will be updated if the date in the file is different than the one in the system.
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CALPADS Work-Based Learning Extract (WBLR)
A new extract is being created to submit data related to student internships, student-led enterprises, and virtual/simulated work-based learning. This Work-Based Learning (WBLR) file will be submitted and certified as part of the CALPADS End-of-Year (EOY) 1 submission. Work-based learning provides additional opportunities for students to demonstrate their preparedness for college/career through the College/Career Indicator (CCI) on the California School Dashboard.
11 votesHello, this idea/bug has been completed in the 11/06/20 update. Here are the Revision Notes:
CALPADS Extracts
The new Work-Based Learning (WBLR) extract was added. The extract information is pulled from the recently updated Internships (ISP) table. The extract is located on the EOY tab. Refer to the documentation for more detailed information. See CALPADS Extract – EOY – Work-Based Learning (WBLR) and Internships. -
CALPADS SPRG Reconciliation needs to create Delete records
Adjust the SPRG ODS Reconciliation process to create Delete records for programs that are in the CALPADS ODS but not in Aeries. Currently, the process only compares existing program records.
11 votesThis issue was resolved in the August 25th release.
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Change CALPADS process to generate multiple EOY file types
Due to the changes CALPADS launched in their new environment, we must make immediate adjustments to the End of Year Extracts
FOR EOY Process, must output different records into several extracts
Deletes
Exits
UpdatesThis process is needed for any EOY file that is NOT a full-replacement file.
10 votesThe EOY files are all full-replacement files.
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Update codes per CALPADS codes v.14 for the 2022-2023 School year
Update codes per CALPADS codes v.14 for the 2022-2023 School year
9 votesHello, this issue has been resolved in the 10/6/2022 update. Here are the Revision Notes:
CALPADS Extract - The updated CALPADS code set (v14) is now available for the 2022-2023 school year.
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SENR ODS reconciliation - unneeded removal records generated
The SENR ODS reconciliation process is creating D records in the removals file needlessly when a student has an enrollment status change (such as grade level, school transfer) - commonly referred to as a 440 or E150 change. In these cases the enrollment date (start date) is not changing... nor are the other SENR operational key fields (School of Attendance, SSID, Start Date) - so a (D)elete record is not needed.
Having uneeded (D)elete records in the removals file causes increased workload due to:
- it requires an additional file to be posted.- since removing records represents potential data loss,…
8 votesHello, this issue has been resolved in the 3/23/2023 update. Here are the Revision Notes:
An unnecessary Delete record was generated when an E150 Exit Reason existed and the School, Student, and Enrollment Start Dates were the same, fixed.
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Create CALPADS SPRG 185 Records for TK from Student TK Grade Enrollment instead of PGM
Using PGM to generate SPRG 185 records for TK students is redundant as Aeries already has the -1 grade level for TK students. Adjust the CALPADS SPRG extract to process student ATT/ENR data for the TK Grade Level to generate SPRG 185 records. PGM 185 could still remain and continue to work, but schools should have the option to not use PGM.
8 votesHello, this AeriesIdea item has been completed in the 7/13/21 update. Here are the pertinent Revision Note(s):
CALPADS Extracts
The SPRG extract has been enhanced to handle program code 185 for Transitional Kindergarten students. No records will be needed in PGM. The program records will be dynamically inserted into the SPRG extract for those students who need it, with appropriate beginning and ending dates.
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Internships - Add CALPADS highlighting
Please add CA State Code Highlighting to the Internships page, based on the Work-Based Learning Type selected so customers can see what fields are required when doing data entry.
8 votesHello, this item has been completed in the 03/19/21 update. Here are the Revision Notes:
Internships – For California users, the page now allows State Report highlighting based on the Work-Based Learning Type code selected. -
Ability to Calculate Attendance Totals Based on Period Attendance
Would like the option to Calculate Attendance Totals Based on Period Attendance instead of daily attendance for CALPADS EOY reporting for STAS
8 votesHello, the idea has been completed in the 12/04/2020 update. Here are the Revision Notes:
School Option – A new option has been added to Calculate Attendance Totals Based on Period Attendance. This option will impact attendance calculations, attendance history calculations, CALPADS STAS extract, the student profile display and the attendance page display.
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Update STU Code Descriptions to align with CALPADS
The code descriptions for STU.SWR & STU.EOY need to be updated for the following codes: E450, E400, E140. The descriptions currently do not match the CALPADS definitions. Therefore we continue to have the clerks code elementary students with the 450 code, and the others are also used for the incorrect age of the student.
We have updated our code table for ATT.RS to reflect the correct descriptions, but are unable to update the codes in STU.
7 votesHello, this idea/bug has been completed in the 11/03/20 update. Here are the Revision Notes:
Also, Fixed Code Description changed for Exit Code 450 to now display as: PreK Exit. Please note that this change to Fixed Codes for all the new descriptions works for all areas using Fixed Codes throughout the system. -
Add LANG-99 to hard-coded values in Courses > California Specific Fields > Crs Content Subcategory
In Courses > California Specific Fields > Crs Content Subcategory, add LANG-99 (from the CALPADS Code Sets) to the hard-coded choices in the dropdown menu.
6 votesHello, this issue has been resolved in the 2/9/2023 update. Here are the Revision Notes:
CALPADS Extracts - For California users, the Course Content Subcategory (CRS.CSC) code for LANG-99 was not displayed on Master Schedule and Courses pages, fixed.
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CALPADS adjustments needed in schools using Alt Ed sections for SCSE/SCSC and CRSE/CRSC extracts
In a school where "Allow Individual Sections to be Flagged for Alt Ed Scheduling" is enabled in School Options, and the "Alt Ed Sched" (MST.AE) in the Master Schedule page is selected, add a prefix to the virtual Course section ID number in the SCSE/C and CRSE/C extracts to properly identify the Section number as a unique, virtualized number.
5 votesHello, this idea (or bug) has been completed in the 02/29/2024 update. Here are the Revision Notes:
School Info > Exports and Imports > CALPADS Extracts - For schools using the School Setting "Allow Individual Sections to be Flagged for Alt Ed Scheduling", when CRSE/SCSE or CRSC/SCSC extracts are generated from the Fall 2 and EOY tab, now any Alt Ed course will include a V at the beginning of the virtualized number under Course Section ID column in order to prevent using a number that may already exist for an actual section.
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If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.
If an Itinerant Course (MST.IT = Yes) does not fall on Census Day, do not extract a CRSE record.
5 votesHello, this idea (or bug) has been completed in the 12/14/2023 update. Here are the Revision Notes:
School Info > Exports and Imports > CALPADS Extracts
- In flex and non-flex schools, the CALPADS > Fall 2 > Create Course Files (CRSE/SCSE) extract included sections that did not fall on the Census Date for itinerant teachers, which generated CERT079 error in CALPADS. The CRSE process for Itinerant Teachers now only extracts sections that meet on Information Day (Census Day). See Flex Scheduling - CRSE Extract or CALPADS in Aeries Basic - Master Schedule.
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Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C
Add Class ID field from MST to the derived Class ID for the CALPADS extracts CRSE/C
5 votesHello, this issue has been resolved in the 2/9/2023 update. Here are the Revision Notes:
CALPADS Extracts - The CRSE extract now allows using the MST.CID (Class ID) if populated, instead of the section number as part of the Class ID, which enables correct counts in the CALPADS 3.1 Class Size - By Content Area Report for classes that are combined into one class with the same teacher but different section numbers. See CALPADS in Aeries Basics - Master Schedule.
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New Students Enrolled After Our Last Day of In-School Attendance and CALPADS STAS File
For EOY 3; STAS, CSIS is saying we need to send up a STAS record for new students who enrolled after our last day of in-school attendance but we can exempt them. Is there a way to auto-exempt them based on the new field in District Options for our last day of attendance if the student's first day of enrollment falls after that date?
5 votesHello, the bug has been completed in the 6/8/20 update. Here are the Revision Notes:
The STAS extract logic has been updated to include students enrolled after the last day of regular attendance. These students will be extracted with a “Y” in the Absence Exempt Indicator column. Also, teachers taking attendance would cause the Attendance History totals to be recalculated without limiting by the Last Day of Regular School Attendance when populated, fixed.
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CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows
CALPADS SENR ODS Process needs to honor the Summer Withdrawal Dates for N470 - No Shows
4 votesHello, the idea (or bug) has been completed in the 9/28/23 update. Here are the Revision Notes:
- CALPADS Extracts (SENR) - For California users, for No Show students, the Enrollment Update now extracts the date one day prior to the summer withdrawal date (STU.SWD) if that date is after the first day of school.
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