We have been meeting with the Third-Party Administrator for CYBHI, Carelon Behavioral Health, in order to make sure that the next round of updates all conform to their established imports and processes. We are starting development on additional features for this project, which will be released as soon as they pass testing.
Adding the ability to prompt and/or require parents to confirm their insurance information as part of Parent Data Confirmation.
Adding additional fields to hold Subscriber information to the Insurance table.
The fields to be added will be informed by the Insurance file requirements controlled by Carelon.
Insitituting a drop-down menu with pre-poulated medical insurance carriers for easier data population and management.
The list for Insurance type M (Medical will be pre-populated from the list provided by Carelon.
There will be an option for "Other" that will allow a different insurance carrier to be entered into a free-form field.
Other recognized carriers can be added by the district by utilizing the Update Code Table for this new field, for any of the Insurance Types
Temporarily removing the Copy/Paste function in the Admin portal until guardrails can be enacted to limit the pasting of insurance records to only those linked by the Family Key. The ability for parents to copy/paste in the portal is already restricted to students they are directly linked to. This extra protection is needed for HIPPA compliance.
This space will be updated as these features come online.
5/12/25 Update:
We have been meeting with the Third-Party Administrator for CYBHI, Carelon Behavioral Health, in order to make sure that the next round of updates all conform to their established imports and processes. We are starting development on additional features for this project, which will be released as soon as they pass testing.
Adding the ability to prompt and/or require parents to confirm their insurance information as part of Parent Data Confirmation.
Adding additional fields to hold Subscriber information to the Insurance table.
The fields to be added will be informed by the Insurance file requirements controlled by Carelon.
Insitituting a drop-down menu with pre-poulated medical insurance carriers for easier data population and management.
The list for Insurance type M (Medical will be pre-populated from the list provided by Carelon.
There will be an option for "Other" that will allow a different insurance carrier to be entered into a…
Enhancing Aeries Online Enrollment for CYBHI Billing. This five-year, more than $4 billion initiative will transform how California supports children, youth, and families.
Medical Information:
Implement a robust system to capture essential medical information during enrollment. This may involve adding specific fields or using a third-party integration.
Consent Forms: Ensure parents/guardians explicitly FERPA and HIPAA consent to collect medical information.
Update Aeries Insurance Information Page:
Comprehensive Data: Add fields to capture detailed insurance information, including a required filed.
Insurance carrier name
Policy number
Group number
Subscriber ID
Effective dates
Primary care physician (PCP) information
etc.
Clear Instructions: Provide clear instructions to parents/guardians on accurately completing the insurance information. Required filed......
Aeries Customization:
Customize the current insurance information pages to meet specific CYBHI requirements.
Consider using built-in features or creating custom fields to capture the necessary information.
Helen Encinas
Enhancing Aeries Online Enrollment for CYBHI Billing. This five-year, more than $4 billion initiative will transform how California supports children, youth, and families.
Medical Information:
Implement a robust system to capture essential medical information during enrollment. This may involve adding specific fields or using a third-party integration.
Consent Forms: Ensure parents/guardians explicitly FERPA and HIPAA consent to collect medical information.
Update Aeries Insurance Information Page:
Comprehensive Data: Add fields to capture detailed insurance information, including a required filed.
Insurance carrier name
Policy number
Group number
Subscriber ID
Effective dates
Primary care physician (PCP) information
etc.
Clear Instructions: Provide clear instructions to parents/guardians on accurately completing the insurance information. Required filed......
Aeries Customization:
Customize the current insurance information pages to meet specific CYBHI requirements.
Consider using built-in features or creating custom fields to capture the necessary information.
Thank you.