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19 results found

  1. CRDC - Update Extract for 2021-22 Reporting

    CRDC - Update Extract for 2021-22 Reporting - Update the Civil Rights (CRDC) extract file to use the 2021-22 administration layout.

    53 votes

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    7 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Quality Control, Aeries Software) responded

    UPDATE: As of 2/11/2024 the CRDC Extract process has been updated to meet the requirements for the 2021-2022 CRDC Data Collection.  See the Revision notes dated 2/11/2024 for a more thorough explanation of all the changes. Please be sure you are updated to the latest version of Aeries to access these changes.

    NOTE: There are 2 sections where the data is not quite extracting properly, so we are suppressing this data from the extract at this time.

    DISC: Student Discipline (Corporal Punishment, Expulsion, Suspension)

    • DISC-27: School Days Missed Due to Out-of-School Suspension

    OFFN: Offenses

    • OFFN-1: Offenses – Number of Incidents

    We will immediately be adjusting the extract further to include these sections, and that work remains our highest priority. However we wanted our Customers to know about the work-around for these sections, if needed:

    • The data for these sections do appear correctly on the Results screen in Aeries. If desired,…

  2. CA Preschool Data Collection (CAPSDAC) - Extracts Needed

    The 801-A submission is transitioning into CAPSDAC (California Preschool Data Collection System), which is a data collection that merges together the CDD 801a and data submitted to PLIS (Preschool Language Information System) and new fields.

    For the time being, data will be concurrently submitted to the CDD-801A, PLIS and CAPSDAC. Eventually, the CDD-801a and PLIS will be phased out.

    Can the Aeries Early Child Development page be reconfigured to include the 3 extracts needed for the CAPSDAC: Classroom, Staff, and Child information fields?

    https://www.cde.ca.gov/sp/cd/ci/capsdacusermanual.asp

    34 votes

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    3 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  3. State Seal of Biliteracy - Update with 2023-24 Requirements

    Update the State Seal of Biliteracy with the 2023-24 Requirements.

    77 votes

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    14 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  4. TOMS Test Settings Modifications

    Modify the TOMS Test Settings page to:
    1. Remove unneeded tests
    2. Add sorting by type (checkbox or dropdown) and then alphabetically within each accommodation so settings are easier to find
    3.Correct page checkbox selection refresh issues

    13 votes

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    1 comment  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  5. CRDC ENRL-2B for Civil Rights should pull from PGM.CD instead of LAC.SR

    ENR2B for Civil Rights should pull from PGM.CD instead of LAC.SR. LAC.SR is not state reported but PGM.CD is and this will prevent people from having to put the same information in two separate spots.

    5 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  6. CDD-801A Extract changes 2024

    The CDD-801A Extract has recent changes published that are impacting the upload process. Some data headers and data elements have been changed. Update the Early Childhood Development page and the 801A extract file to align with these changes.

    5 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  7. Early Childhood Development: Update for 2024-2025 Income Guidelines

    Update the Income Ceilings for 801A and 9600 Form Changes (Early Child Development, State Preschool) in Aeries to the values on the latest Management Bulletin 24-05: https://www.cde.ca.gov/sp/cd/ci/mb2405.asp

    1 vote

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Quality Control, Aeries Software) responded

    Hello, I wanted to let you know that work on this item was completed and it was released to customers on 08/13/24. Here are the relevant revision notes: 

    • Student Data > Other > Early Childhood Development - The EESD 9600 Application and CDD-801A Extract now support the 2024-2025 income guidelines.

  8. LTEL Import Process Changes

    Due to the new file that the State is providing the LTEL data to districts, the current process in Aeries needs to be adjusted. Here are the changes that need to be made in Aeries:
    LTEL Import:
    --Allow processing of a CSV file
    --Ignore text qualified characters in the file like commas
    --Modify the Aeries CALPADS Extracts, LTEL Import page

    A work-around is detailed in the Known Issue post: https://support.aeries.com/support/discussions/topics/14000019557

    25 votes

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    3 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, 

    This issue has been resolved in the 11/17/2022 update.  Here are the Revision Notes:


    The LTEL Import now handles the new LTEL file format and comma-delimited files. The load and process buttons for the LTEL state file were removed as they are no longer needed. Also the process now handles special characters in the file.  See CALPADS Extracts - LTEL Import Tab

  9. Early Childhood Development Setup QRIS Codes

    Early Childhood Development - Add additional QRIS Participation codes to the setup page that are available from CDE https://www.cde.ca.gov/sp/cd/ci/cdd801fileformat.asp

    2 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  10. Test Settings - Update CAASPP Test Settings and State Test Export Files to 2021-22

    Update the Test Settings page and the State Test Export Files (Test Settings, Test Assignment, Condition Codes) to honor the 2021-22 file layouts.

    3 votes

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    2 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  11. Early Childhood Development Form EESD-9600 Needs to be Updated

    Early Childhood Development - Update the EESD-9600 form to new Version 12/17, that was revised in January 2022. 3 items were added:
    FRPM Site checkbox
    CSPP Only Family Status
    CSPP Only Reasons

    4 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminMarie Cullens (Senior Business Analyst, Aeries Software) responded

    Hello, this idea has been completed in the 4/18/2024 update. Here are the Revision Notes:


    Early Childhood Development Form - See Early Childhood Development EESD 9600 Application.

    • The Early Childhood EESD-9600 Form was updated to align with the      revised form published by the CDE in version 12/17. The new form now      contains the following changes:
      • The name of the form was changed to ELCD 9600 and a FRPM Site       Checkbox was added to the form on page 1
      • A new option - CSPP Only - FRPM Qualified Resident was added in Section A in Family Eligibility Status on page 1.
      • The following two reasons were added in Section B on page 1:
        1. CSPP Only - No Need Required
        2. CSPP Only - FRPM Qualified Resident
      • On page 2, in Section 4 Data on Children, reduced to accommodate 4 rows instead of 5 to align with the form changes.
      • On…

  12. ReUpdate 22-23 - New Income Ceilings for PS

    State has re updated their numbers after the first effective date. Numbers need to be updated in Aeries

    1 vote

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Quality Control, Aeries Software) responded

    Hello,

    Sorry for the late notice, but a fix for this issue was released on 09/08/2022. Here are the relevant revision notes: 

    • Early Childhood Education - The EESD 9600 application and 801A extract were updated to the 2022-2023 income guidelines.

  13. Add a Delete option to the CERS extract page

    There is currently nowhere to delete a Profile from the CERS extract page. Request to add a delete option to the CERS extract page so we may delete Profiles we no longer need or were added in error.

    14 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  14. AP Student Data file for Schools and Districts 2022 Layout Format

    The AP Student Data file for Schools and Districts 2022 Layout Format has recently been posted to the College Board public site. It appears that the changes made to the file layout will have no impact on the Import Test Results process at this time. The existing AP Test Results - SY:2016/17 - 2020/21 file layout can be used to import the current data and the new data after July 2022. When you receive your AP student results files (downloads on or after 7/27/2022), if you wish to assist us in confirming this, please contact us at support@aeries.com and we…

    2 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  15. Cal Grant - Add option to print Legal or Preferred Student Name

    For our students who have legal name hidden, the Cal Grant GPA Export run from Aeries is only showing preferred name which does not not matching the Cal grant application (legal name) and therefore those students are not considered for or eligible for financial aid. Please add an option on what name to print.

    30 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminMarissa Wood (Admin, Aeries Software) responded

    Hello, a fix for this issue was released on 1/11/2024. Here are the revision notes:

    School Info > Imports and Exports > Cal Grant GPA Export - The Print Student Legal Name option was added allowing users with permission to the Legal Student Information table (LSI) to include the legal name and gender in the extract file, and to print the legal name in the GPA Listing report, if populated. Otherwise the preferred name and gender are extracted. Gender is no longer included in the report.

  16. UC ECL - TES Extract Export Blank Rather Than all 0 in Student Transcript Worksheet - CDS Code Column

    Report a blank (no value) rather than all 0's in the CDS column on the Student Transcript worksheet when there is no CDS code to report.

    1 vote

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  17. Weekly Instructional Minutes - Allow Long-Term Subs to certify

    Long-Term subs need the ability to certify the Weekly Instructional Minutes page since they are the ones instructing students at this time and tracking the participation in Attendance.

    7 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminJan Tokorcheck (Quality Control, Aeries Software) responded

    Hello, the idea (or bug) has been completed in the 02/12/21 update. Here are the Revision Notes:
    Weekly Instructional Minutes – *
    The page now allows all associated teachers who could normally submit attendance to certify a class. *
    The staff dropdown was updated to only include teachers.

  18. Add option for Inactive teachers in Weekly Instructional Minutes

    I know this was done by design because districts specifically requested that inactive teachers be suppressed from the drop-down lists, but this is affecting teachers that left mid-year now too! So now we can't audit the minutes certifications for any teacher that left mid-year. This is an audit issue! We need to access inactive teachers, so can it please be added as an option we can check on the Weekly Instructional Minutes page.

    3 votes

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    0 comments  ·  CA State Reporting (non-CALPADS)  ·  Admin →

  19. Update State Seal of Biliteracy Calculations for 2020-21

    SB 820 recently amended EC Section 51451(d) to state, "…For pupils who are on track to graduate in 2021 and were unable to take the assessment identified in paragraph (2) of subdivision (a), the Superintendent may waive the requirement to pass that assessment." As a result, the CAASPP ELA requirement has been waived for the 2020-21 school year. Here is CDE's updated FAQ with details: https://www.cde.ca.gov/sp/el/er/ssbfaq.asp

    Please update the State Seal of Biliteracy processing to either exclude the CAASPP requirement for 2020-21, or make the CAASPP requirement optional, with direction to LEAs to mark it optional for this year's processing.

    …

    3 votes

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    1 comment  ·  CA State Reporting (non-CALPADS)  ·  Admin →
    Completed  ·  AdminSylvia Nishimoto (Quality Control, Aeries Software) responded

    Hello, this Idea has been completed in the 02/25/2021 update. Here are the Revision Notes:

    https://support.aeries.com/support/discussions/topics/14000017872

    State Seal of Biliteracy – The page now conforms to specific changes for the 2020-21 school year. For this school year only, the CAASPP ELA options are disabled, and all students will default to Not Applicable for this requirement. See https://support.aeries.com/support/solutions/articles/14000082403-overview-for-state-seal-of-biliteracy

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