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  1. CRSC extract creating Course Section ID greater than 10 characters in some instances

    In some cases, the system-generated Course Section ID is greater than 10 characters. Specifically this seems to be happening when a course taken at a community college has the HIS.SDE field populated, and the student's enrollment includes a Home Reporting School code. It's that combination of things that's causing the system-generated Course Section ID is greater than 10 characters. Courses reported for other schools don't have that issue, probably because it's the trigger for the Reporting Home School that's adding two additional characters in front of the Course Section ID.

    4 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, a fix for this issue was released on 06/04/2024. Here are the relevant revision notes:

    School Info > Imports and Exports > CALPADS Extracts

    • The CRSC and SCSC extracts generated a fatal error when the Section ID exceeded 10 characters for students with dual enrollment where the section ID for a college course was virtualized. The name in the course section ID is now reformatted to prevent the error.
  2. SELA Conflict Report-Add options for report

    CALPADS - SELA Conflict report - Needs report options added:

    1) Add option to skip Pre-school students (errors reported are invalid for PS)
    2) Have report honor KEEP and SKIPS.
    3) School selector when run at district, or honor Schools tab

    30 votes

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    3 comments  ·  CALPADS  ·  Admin →
    Completed  ·  Camden Iliff responded

    These adjustments were made in the 11/20/2020 update to Aeries:
    SELA Conflict Report – The report has been adjusted to handle Adult English Learner (ADEL) language fluency. Also, it now supports KEEP / SKIP, school selection (when logged at the district and not running the report from the CALPADS page), and the ability to skip Pre-School (PS) grade level.

  3. CALPADS Programs Reference by Student report: add LIP programs

    The CALPADS Programs Reference by Student should include the Language Instruction Programs (LIPs).

    21 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, this AeriesIdea item has been completed in the 09/02/21 update. Here are the pertinent Revision Note(s):

    CALPADS Programs Reference by Student
    The report has been modified to add the Tribal Foster Youth (193) and the LIP programs (300-306).

  4. Calpads Extract EOY

    Would it be possible to put the names of the extracts under the "create files" for EOY like you have had in the past? It looks a bit confusing as to which files fall under the current way it's set up.

    3 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, this AeriesIdea item has been completed in the 7/9/21 update. Here are the pertinent Revision Note(s):

    —The Staff Demographics (SDEM) extract has been adjusted to handle the multiple teacher indicator properly. Also, extract names have been added below the buttons on the EOY tab.

  5. CALPADS - Extracts need to skip student with only records in Inactives School

    Add filtering logic to exclude any student from being included in the extracts if the only student record resides in the school(s) designated on District Settings page as an Inactives School.

    1 vote

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    1 comment  ·  CALPADS  ·  Admin →
    Completed  ·  Kathy Kelly responded

    Hello, this issue has been resolved in the 02/15/22 update.  Here are the Revision Notes:


    CALPADS Extracts - The SENR extract has been adjusted as it could include students, from the inactive school, who withdrew during the summer (exit reason 470) but had a home school code that was selected to extract.

  6. CALPADS-N470-NoShow records should populate day before enrollment date, NOT day before school starts

    When I extract an SENR file - Extract all data this Year, students who have an SSID number AND are N470 extract in the file. When they are extracted Aeries changes their SWR/Leave date to one day prior to the first day of school according to the school calendar. However, when Aeries changes the enrollment date the SPED record no longer aligns with the enrollment date and it causes a problem every time.

    I will resolve this on my end by removing the SSID number for the student. This will prevent the record from being extracted.

    Surely, I'm not the…

    25 votes

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    1 comment  ·  CALPADS  ·  Admin →

    Hello, the idea (or bug) has been completed in the 9/28/2023 update.  Here are the Revision Notes:


    CALPADS Extracts (SENR) - For California users, for No Show students, the Enrollment Update now extracts the date one day prior to the summer withdrawal date (STU.SWD) if that date is after the first day of school.

  7. CALPADS - SINF Change to look at Contacts should be an option

    Make SINF change to look at Contacts selectable under Other Options so it can be selected when we are ready to make the change.

    4 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, this item has been completed in the 2/19/21 Out-Of-Band Update. Here are the Revision Notes:
    CALPADS Extracts

    1) A new setting was added under Other Options to force Parent/Guardian information (SINF/SIAD) to be extracted exclusively from STU.PG and STU.PED. The option is deselected by default. See CALPADS Extracts – Other Options Tab

    2) The Parent/Guardian Highest Education Level will always be pulled from STU.PED, even when processing Guardian information from the CON table. This will remain in place until CALPADS changes the SINF file layout in preparation for 22-23.

  8. Internships - Add CALPADS highlighting

    Please add CA State Code Highlighting to the Internships page, based on the Work-Based Learning Type selected so customers can see what fields are required when doing data entry.

    8 votes

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    0 comments  ·  CALPADS  ·  Admin →
  9. CALPADS Work-Based Learning Extract (WBLR)

    A new extract is being created to submit data related to student internships, student-led enterprises, and virtual/simulated work-based learning. This Work-Based Learning (WBLR) file will be submitted and certified as part of the CALPADS End-of-Year (EOY) 1 submission. Work-based learning provides additional opportunities for students to demonstrate their preparedness for college/career through the College/Career Indicator (CCI) on the California School Dashboard.

    11 votes

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    5 comments  ·  CALPADS  ·  Admin →

    Hello, this idea/bug has been completed in the 11/06/20 update. Here are the Revision Notes:
    CALPADS Extracts
    The new Work-Based Learning (WBLR) extract was added. The extract information is pulled from the recently updated Internships (ISP) table. The extract is located on the EOY tab. Refer to the documentation for more detailed information. See CALPADS Extract – EOY – Work-Based Learning (WBLR) and Internships.

  10. Update STU Code Descriptions to align with CALPADS

    The code descriptions for STU.SWR & STU.EOY need to be updated for the following codes: E450, E400, E140. The descriptions currently do not match the CALPADS definitions. Therefore we continue to have the clerks code elementary students with the 450 code, and the others are also used for the incorrect age of the student.

    We have updated our code table for ATT.RS to reflect the correct descriptions, but are unable to update the codes in STU.

    7 votes

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    1 comment  ·  CALPADS  ·  Admin →

    Hello, this idea/bug has been completed in the 11/03/20 update. Here are the Revision Notes:
    Also, Fixed Code Description changed for Exit Code 450 to now display as: PreK Exit. Please note that this change to Fixed Codes for all the new descriptions works for all areas using Fixed Codes throughout the system.

  11. Remove green highlighting from retired CALPADS fields

    Because the Highly Qualified field is no longer reported to CALPADS and is obsolete, please turn off the green highlight from the Teachers page and the MST/SMS pages.

    Other fields to be addressed:
    NCLB Core fields
    Voc Ed Level

    12 votes

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    0 comments  ·  CALPADS  ·  Admin →
  12. Ability to Calculate Attendance Totals Based on Period Attendance

    Would like the option to Calculate Attendance Totals Based on Period Attendance instead of daily attendance for CALPADS EOY reporting for STAS

    8 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, the idea has been completed in the 12/04/2020 update. Here are the Revision Notes:

    School Option – A new option has been added to Calculate Attendance Totals Based on Period Attendance. This option will impact attendance calculations, attendance history calculations, CALPADS STAS extract, the student profile display and the attendance page display.

  13. CALPADS SPRG Reconciliation needs to create Delete records

    Adjust the SPRG ODS Reconciliation process to create Delete records for programs that are in the CALPADS ODS but not in Aeries. Currently, the process only compares existing program records.

    11 votes

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    2 comments  ·  CALPADS  ·  Admin →
  14. Post Secondary Status - Industry Field Code "OTH" needs to be added to the PSS.IFC field.

    Post Secondary Status code "OTH" needs to be added to the Industry Field Code - PSS.IFC field. Work-around is to add the code to the Code Table.

    1 vote

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    0 comments  ·  CALPADS  ·  Admin →
  15. SELA Conflict Report-Fix ADEL issue

    SELA Conflict Report is not recognizing the date in the EL Start date field as being the one to compare to what is in the EAD field that came from CALPADS.

    1 vote

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    2 comments  ·  CALPADS  ·  Admin →

    Hello, this idea/bug has been completed in the 1/15/21 update. Here are the Revision Notes:
    CALPADS Extracts – The SELA extract now includes Adult Ed students.
    Language Assessment – The new Adult Ed Date field from LAC (LAC.AES) was added.
    SELA Conflict Report – The report now uses the new date field for ADEL students (LAC.AES).

  16. CALPADS-Allow SENR extracts before school starts

    Districts have requested the ability to create SENR extracts in a new school year for all students, prior to the first day of school, without having to activate ATT. This would greatly facilitate Direct Certification and also summer IELPAC testing.

    4 votes

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    1 comment  ·  CALPADS  ·  Admin →

    Hello, this idea/bug has been completed in the 09/15/2020 update. Here are the Revision Notes:
    The SENR extract has been updated according to the CALPADS CFS v12. The SENR indicators have been removed from the extract, and the new 1.34 column has been added. Also, an option has been added to extract the SENR file before school begins, as long as a calendar has been created. The enrollment date will be the first day of school.

  17. New Students Enrolled After Our Last Day of In-School Attendance and CALPADS STAS File

    For EOY 3; STAS, CSIS is saying we need to send up a STAS record for new students who enrolled after our last day of in-school attendance but we can exempt them. Is there a way to auto-exempt them based on the new field in District Options for our last day of attendance if the student's first day of enrollment falls after that date?

    5 votes

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    2 comments  ·  CALPADS  ·  Admin →

    Hello, the bug has been completed in the 6/8/20 update. Here are the Revision Notes:

    The STAS extract logic has been updated to include students enrolled after the last day of regular attendance. These students will be extracted with a “Y” in the Absence Exempt Indicator column. Also, teachers taking attendance would cause the Attendance History totals to be recalculated without limiting by the Last Day of Regular School Attendance when populated, fixed.

  18. PSTS-Need ability to record multiple CALPADS Post-Secondary Status

    Brandi with CDE confirmed that CALPADS is supporting multiple status codes for one student. We were not aware of this when we reviewed and programmed the PSTS extract based on the new code set and the file layout.

    WORKAROUND: We will make adjustments in the future, but for the current Fall 2 PSTS reporting, we are only extracting one status code per student.

    12 votes

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    1 comment  ·  CALPADS  ·  Admin →

    Hello, this idea/bug has been completed in the 11/06/20 update. Here are the Revision Notes: The PSTS extract was adjusted according to the latest CALPADS specification. The new Post-Secondary Survey (PSS) table is used for the extract, and the SSD table is no longer used. The Post-Secondary Survey table is located as a separate tab on the Secondary Student Data page. See CALPADS Extract: Fall 2 Post Secondary File (PSTS) – https://support.aeries.com/support/solutions/articles/14000107394-calpads-extract-fall-2-post-secondary-file-psts

  19. Dual Enrollment Summer Term Should Be Extracted to CalPads

    Currently Dual Enrollment courses that count as High School Credits but are taken through local colleges over the summer are not extracted for reporting to CalPads so long as they are added as a Summer Term. The problem is that if they are entered as a Fall/Spring Term then the data is inaccurate in Aeries and also it confuses Parents/Students because on the Transcript it prints under the Fall/Spring Term.

    There should be a way for Summer Term classes entered on the transcript that are specially marked as Dual Enrollment courses to be extracted to be uploaded to CalPads. These…

    3 votes

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    1 comment  ·  CALPADS  ·  Admin →

    Hello, this idea has been completed in the 07/02/2020 update. Here are the Revision Notes:

    College courses taken during summer terms will now be included in the CRSC/SCSC extracts for CALPADS EOY processing so they can be included for student College/Career Indicators.

  20. Add Peace Officer to the Behavioral Emergency Staff Type Dropdown

    Per CDE the restraints and seclusions made by peace officers should not be reported to CALPADS. We do know that it is required for Civil Rights Data Collection. Can a code be added to the BER Staff Type dropdown to identify mechanical restraint instances performed by peace officers?

    2 votes

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    0 comments  ·  CALPADS  ·  Admin →

    Hello, this item has been completed in the 06/18/2020 update. Here are the Revision Notes:

    Behavioral Emergency – A new field has been added to this page to allow tracking the reason of the restraint/seclusion. There are no default/state codes. All the codes are user-defined and they are not reported to CALPADS.
    Additionally, after clarification from CDE, the Staff Type description has been adjusted to “02 – District police officer, school resource officer (SRO) or other Peace Officer NOT performing an arrest”. Any BER record containing this code will not be reported to CALPADS. If a student is restrained while being arrested, a disposition code for Arrested should be entered, not a restraint record.
    https://support.aeries.com/support/solutions/articles/14000105797-calpads-in-aeries-basics-behavioral-emergency

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