Aeries Ideas

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  1. Adjust Online Enrollment to support separate Education Levels for Parents/Guardians

    Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.

    Move current question regarding Parent Ed Level into section collecting Parent/Guardian Info instead of the Student info. Use new field on Contacts to hold this information (CON.ELV) - same codes as old STU.PED field

    84 votes

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  2. Adjust Data Confirmation to support separate Education Levels for Parents/Guardians

    Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file: Data is now being collected separately for Guardian 1 and Guardian 2: First Name, Last Name, Education Level.

    Move any reference to Highest Parent Ed Level into section collecting Contact Info for Parent/Guardian. Use new field on Contacts to hold this information (CON.ELV) - same codes as old STU.PED field and allow parents to enter/update data as part of DC process.

    58 votes

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  3. Change CASEMIS import process to use SPED and SSRV ODS extracts from CALPADS

    Since Special Education information is synched nightly to CALPADS directly from the SpEd systems, it would be great if the two ODS extracts for SpEd information (SPED & SSRV) could use the CASEMIS import process to update the CSE and CSV tables. It could also update the new SWD Indicator to keep it reconciled with CALPADS.

    67 votes

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  4. Adjust Socio-Economic Disadvantaged Status Calculation

    Adjustments needed because of changes CALPADS is making for Parent/Guardian information on the SINF file. Education Level is now being collected separately for Guardian 1 and Guardian 2, Currently one method the student meets the definition is if the highest education level in STU.PED is Not A High School Graduate.

    30 votes

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  5. Staff Audit Report

    To help with Fall 2 reporting, it would be helpful if we had a Staff Audit report in Aeries that HR staff at districts could run to check for errors in staff and teacher records. If it could look for Job Assignments that show as teachers and then look for students or sections assigned to that teacher. If it could look for non-classroom based job assignment and then make sure there are no kids or sections assigned to that person. Also if it could look for Staff records that have missing required CALPADS information such as SEID, FTE, End dates…

    91 votes

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  6. CALPADS Programs Reference by Student report: add LIP programs

    The CALPADS Programs Reference by Student should include the Language Instruction Programs (LIPs).

    18 votes

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  7. Label Student Name fields as Preferred

    Please consider labeling the Lane Name and First Name fields on the demographics page with "Preferred" so it is clear for everyone. Our teachers and staff find it confusing between legal names, preferred names and legal names.

    10 votes

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  8. Cal Grant - Add option to print Legal or Preferred Student Name

    For our students who have legal name hidden, the Cal Grant GPA Export run from Aeries is only showing preferred name which does not not matching the Cal grant application (legal name) and therefore those students are not considered for or eligible for financial aid. Please add an option on what name to print.

    2 votes

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  9. Allow for a set of pre-defined Text Replacement statements to run against CALPADS file after every extract

    Many districts have special situations that require that they change data in files after the files are created before the data goes up to CALPADS. Having those "Replacement" statements saved in Aeries and automatically run would save a ton of time and make things more flexible. Each Replacement Statement should be able to be associated with specific files.

    1 vote

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  10. CALPADS Data Audit - Race/Ethnicity Error Fixes

    On Student Data Audit for CALPADS, the Race & Ethnicity errors are triggering for students with a Z code in ETH (Decline to state) and ZZZ code in RC1 (Decline to state) even though the ZZZ code are is mapped to Decline To State on CALPADS XRF. Those should not trigger errors, only blank values should trigger errors. Also would like option to exclude warnings and just process Errors.

    1 vote

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  11. CALPADS-N470-NoShow records should populate day before enrollment date, NOT day before school starts

    When I extract an SENR file - Extract all data this Year, students who have an SSID number AND are N470 extract in the file. When they are extracted Aeries changes their SWR/Leave date to one day prior to the first day of school according to the school calendar. However, when Aeries changes the enrollment date the SPED record no longer aligns with the enrollment date and it causes a problem every time.

    I will resolve this on my end by removing the SSID number for the student. This will prevent the record from being extracted.

    Surely, I'm not the…

    9 votes

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  12. SINF - Contact Analysis Flowchart

    The current Contact Analysis Flowchart seems to hinder accurately reporting student demographics information to CALPADS.

    We would like step 1 to consider IF District Settings have any defined Guardian code(s).
    IF Guardian codes have been established, reported contacts should be limited to Contact records using those codes.
    IF a particular student does not have any contacts with a CON.CD matching one of the defined Guardian codes, then that student shouldn't have any contacts extracted due to not having the required information entered.
    (potentially an option could be added to allow districts to FALL back to the CON.OR scheme -- though…

    1 vote

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  13. CALPADS Extract - Direct Certification - Email Details

    When importing the DC file in the complete email could we have which students were updated not just a total updated? See below for sample of the email:

    Total Records Processed: 1,091
    Students not found: 0
    Number of students in file with codes other than 'S', 'T', 'M' and, 'R': 579
    FRE - Records Added: 9
    FRE - Records Updated: 1

    2 votes

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  14. CALPADS SELA Import/Conflict Report - Add Home Language

    Please add the Reporting Home Language as part of the SELA Import process. In auditing data we found it would be useful to have the SELA Conflict Report also compare the Reporting Home Language listed in CALPADS to what is in Aeries for testing purposes.

    1 vote

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  15. Language Assessment - Add Change Button for Language Fields (STU)

    The Language Assessment Page allows a user to change the student's Reporting Language and Language Fluency by simply choosing an option from the list. This makes it too easy to make accidental changes of Student's Reporting Language and Language Fluency.

    In most other screens a user must enter change mode by pressing the Change button, and then commit the changes by clicking Update. The user is not prompted or warned that this will change the value.

    8 votes

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  16. LTEL Import Process page needs checkmarks to track progress

    Please add checkmarks and other messages so it is apparent what step(s) have been completed. The SELA Import Process under ODS Reconciliation has helpful checkmarks that clearly shows what step you are on in the entire process.

    3 votes

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  17. CALPADS SPRG Reconciliation needs to create Delete records

    Adjust the SPRG ODS Reconciliation process to create Delete records for programs that are in the CALPADS ODS but not in Aeries. Currently, the process only compares existing program records.

    6 votes

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  18. CALPADS - School Selection by User instead of District-Wide

    When you have an Aeries district with multiple CDS codes, there are multiple people running the CALPADS extracts. The "Save" button changes the default selection for everyone! Every time an extract is run it changes the default schools for everyone else, and our CALPADS administrator has to deal with errors when they accidently leave a school checked that isn't theirs in the first place.

    2 votes

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  19. Staff - Credentials and Assignments Validation

    Credentials and Assignment: Need to create logic that insures a teacher is qualified to teach a section.

    8 votes

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  20. Career Pathway Management - Need Sub-Pathway Codes

    For CTE pathways such as 111 - Design, Visual, and Media Arts, there are 4 different sub pathways that schools can have. But in the setup there is only code 111 not 111A, 111B, … So I can only setup one of my pathways at a time. Then I have to delete it and put in the courses for the next pathway, process the students, repeat... It would be nice if the sub-pathway codes were available for use so that they could all be setup at the same time and did not require me to re-set them up every year.…

    4 votes

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